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HomeMy WebLinkAboutMinutes Community Youth Development (78415) Program Steering Committee - 04/15/1999 A 44110 *110 COMMUNITY YOUTH DEVELOPMENT STEERING COMMITTEE REGULAR MEETING THURSDAY, APRIL 15, 1999- 5:30 P.M. CITY HALL COMMITTEE ROOM - 1201 LEOPARD STREET MEMBERS PRESENT MEMBERS ABSENT STAFF Christina Davila Daniel Davila Norma Hernandez Sylvia Martinez Eloisa Garcia Jackie Martin Jim Hietpas Reba George Oscar Martinez Janet Scott Richard Medina Addle Ives Linda Cavazos Anita McFarland Terri Salas Linda Villarreal Belinda Cisneros Lupita Gal van CALL TO ORDER: In Chair Norma Hernandez' absence, Vice-Chair Janet Scott called the regular meeting of the Community Youth Development Steering Committee to order at 6:47 p.m. ROLL CALL: The recording secretary called roll and announced a quorum was present. APPROVAL OF THE MINUTES: Vice-Chair Scott called for the approval of the minutes of the special-called meeting of CYD on March 25, 1999. Jackie stated that on page 2 in the section entitled "Discussion on Proposals for FY 2000", she wanted to go on record stating that six of the eight proposals should not be considered valid as they did not turn in"required"documentation. Ms. Martin also wanted the following added to the next sentence,"but more important are we to follow the criteria of the RFP." On page 3 of the minutes for March 25, 1999, in the first paragraph, Ms. Martin stated the second sentence should also state"the parents of the child were concerned(the program) does hinder the child from taking the academic classes which better suit their personal goals." Vice-Chair Scott also requested that the minutes reflect that Reba George, CYD Coordinator,was not present at the March 25,1999 meeting. Jackie Martin moved to accept the minutes of the special-called meeting of the Community Youth Development Steering Committee of March 25, 1999 as corrected. Daniel Davila seconded and the motion carried. ACTION ON ABSENT MEMBERS: No action was taken on absences as the March 25, 1999 meeting of the CYD Steering Committee was a special-called meeting. PRESENTATION OF THE YOUTH OPPORTUNITIES UNITED (YOU) PROGRAM—DATA COLLECTION AND ANALYSIS WORK GROUP: Sylvia Martinez, staff liaison, introduced Dr. Phil Rhoades, Professor at Texas A&M University at Corpus Christi and member of the Commission on Children and Youth and participant in the Comprehensive Strategy. Dr. Rhoades gave a brief overview on his background and experience in working with other groups dealing with children's issues. Dr. Rhoades gave background information on the development of the Comprehensive Strategy. Dr. Rhoades explained how the various groups were developed, especially the Data Collection Group. Dr. Rhoades reported that the Data Collection Group has been successful in identifying six risk factors within Nueces County and gave a presentation on the data used to arrive at the risk factors. (Anita McFarland arrived at 6:06 p.m) SCANNED C:\ADELLE'S DOCS\CYD\M[NOTES\1999\99APR15.DOC Community Youth Development Steering Committee April 15, 1999—Regular Meeting Page 2 DISCUSSION ON PROPOSALS FOR FY 2000: Vice-Chair Scott opened the floor for discussion on the proposals for FY 2000. Ms. Martinez, staff liaison, briefed the members not present at the special-called meeting of March 25, 1999 on the process that was used in dealing with the proposals. Ms. Martinez also reported that Ballet Folklorico withdrew their proposal. Reba George collected all the proposals from the members and handed each member a"Conflict of Interest" form. Ms. Martinez stated that the financial statements for each proposer had been reviewed and all proposers appeared financially sound. Ms. Martin stated she had spoken with staff in the Austin office of DPRS regarding the method of review the proposals. Ms. Martin stated that she had a conflict in the guidelines. Ms. Martinez stated she was aware the guidelines were created before the evaluation form and the guidelines were in need of revisions. Ms. Martinez stated the evaluation process be flexible because the form and the process is still changing based on the need of the committee. Vice-Chair Janet Scott stated that the required documentation is reviewed by staff. Ms. Martinez explained that the City as administrator reviews the proposals for the required documentation. DIRECTOR'S REPORT: Ms. Martinez reported that Patti Darrington has left CYD Grant Division and her position had not yet been filled. Ms. Martinez reported on a youth summit for CYD in Austin on July 16 through July 18, 1999 at St. Edwards University. Ms. Martinez stated she would have more information for the Committee once she received it. Ms. Martinez stated that six youth and six adults would be invited to attend along with youth from all over the state of Texas. Ms. Martinez stated that Chair Norma Hernandez was on the Planning Committee for this event. Ms. Martinez reported that she had received an official letter from DPRS stating July 2, 1999, would be the deadline for submitting funding requests for FY 2000. Ms. Martinez also reported on a meeting with CCISD Community Connections Volunteers regarding billing problems and stated the program was eligible for payment for transportation and two field trips. Ms. Martinez reported that Mr. Heitpas had resigned his seat on the CYD Committee. Ms. George gave members a copy of the Budget report for the last quarter for their review. CURRENT CONCERNS: Daniel Davila asked if the evaluation sheets for the first set of proposals needed to be turned in at this time. Staff responded the evaluations did not need to be returned until after all the proposal questions had been answered. Discussion was heard on moving the date of the June meeting in order to meet the DPRS deadline for submittal of funding requests. Staff reported that a special-called meeting would be called on June 10 to deal with RFP's, if necessary. C:\ADELLE'S DOCS\CYD\MINUTES\1999\99APR15.DOC A SIO IMO Community Youth Development Steering Committee April 15, 1999—Regular Meeting Page 3 HEAR FROM THE PUBLIC: Diana Sepulveda, from Communities in Schools, stated that she agreed with Ms. Martin on the necessity of meeting required documentation on RFP's. Veronica Trevino, from Communities in Schools, stated she felt that accountability should be placed on all proposers. Dr. Stuart Elovitz felt that it was important that the children receive the most benefit from programs funded by CYD and that the staff is doing what they can to speed the process and work on program content. ADJOURNMENT: As there was no further business, Vice-Chair Scott called for adjournment. Oscar Martinez moved for adjournment. Linda Villarreal seconded and the motion carried. The meeting adjourned at 7:44 p.m. 6;" \-) C(A4t. Syiia F. Martinez Superintendent of Support Services Park & Recreation Department C:\ADELLE'S DOCS\CYD\MINUTES\1999\99APR15.DOC