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HomeMy WebLinkAboutMinutes Community Youth Development (78415) Program Steering Committee - 05/20/1999 COMMUNITY YOUTH DEVELOPMENT STEERING COMMITTEE REGULAR MEETING THURSDAY, MAY 20, 1999 - 5:30 P.M. CITY HALL COMMITTEE ROOM - 1201 LEOPARD STREET MEMBERS PRESENT MEMBERS ABSENT STAFF Christina Davila Daniel Davila,Jr. Norma Hernandez Sylvia Martinez Eloisa Garcia Jackie Martin Richard Medina Reba George Oscar Martinez Tem Sales Linda Cava's Adelle Ives Janet Scott Belinda Cisneros Anita McFarland Linda Villarreal Lupita Galvan CALL TO ORDER: Vice Chair Janet Scott called the regular meeting of the Community Youth Development Steering Committee to order at 5:50 p.m. ROLL CALL: The recording secretary called roll and announced a quorum was not present. (Belinda Cisneros & Terri Salas arrived at 5:51 p.m. A quorum was still not present.) APPROVAL OF THE MINUTES: Vice-Chair Scott stated the approval of the minutes of the regular meeting of April 15, 1999 would be tabled until a quorum was called. ACTION ON ABSENT MEMBERS: Vice-Chair Scott was unable to call for action on absences for the April 15, 1999 regular meeting as there was no quorum. DISCUSSION ON ACTION ON FY 1999 BUDGET REALIGNMENT: Sylvia Martinez, staff liaison,reported she met with Adolfo Garza from the Housing Authority. At that meeting,discussion was heard regarding their organization having to restructure their program and reducing the amount of grant funds needed for the program. The amount returned from the Housing Authority, $14,400, along with unused funds in CYD administration create two $10,000 grants. As the programs are required to run from June 1 to August 31, 1999, the Steering Committee needed to make a decision on which programs to fund immediately. Therefore,staff recommended the two grants be awarded to existing subcontractors, CIS-employment program and the Paisano Girl Scout Camps. Staff presented five proposals to the Committee. 1. Texas A&M University/Communities In Schools are requesting transportation, banquet and t-shirts for 78415 participants of the Texas A&M University/Communities In School program. The program runs for five weeks. The goals of the program are to assist youth in developing life skills. The program will be held at TAMU from 8 a.m. to 5 p.m. This program would prepare youth for jobs after leaving school. The target age group is 14 & 15 year-old children. Staff felt their budget was in-line with their proposal. Discussion was heard on this proposal. (Oscar Martinez arrived at 5:55 p.m. & a quorum was now present.) 2. Communities in Schools program is requesting funding to assist youth develop marketable skills for preparation in finding employment. This program is for youth 13 to 17 year-olds. The program will be serving 40 youth that will be at Del Mar College. The youth would be receiving$150 as an incentive award for completing the program. Discussion was heard on this proposal. (Linda Villarreal arrived at 5:59 p.m.) SCANNED 3. Corpus Christi Public Library proposes to hold computer classes for 78415 youth and their families. Sessions would be repeated each month. The first session would be the first week of June or the first week of July. The target group is from 6 to 17 years of age. Twice a week sessions would run from 6/1 to 7/31. Sixty youth would be served. Discussion was heard on this proposal. A question was raised regarding whether the inclusion of adults in a program was appropriate. Staff clarified that the state holds parent-training classes and so parent inclusion in a program was acceptable as long as their children were included in the program. The Library stipulates that adults will be included when accompanied by their child. 4. The Paisano Girls Scouts Day Camp and Resident Camp will provide a camping experience for girls in the 78415 area. The goals of the program are to develop leadership skills during a weeklong camping trip. Two sessions will be held in order to help participants achieve self-reliance. Part I includes a day camp where an audio tape will be made by each participant regarding their camping experience. Five judges will select the top two entries,which will attend the weeklong session of their choice in either June or July. Part II will consist of two sessions with 75 girls participating in each session. Door-to-door canvassing will be conducted in the 78415 area. The day camp sites have not been selected but will be located in the 78415 area. Girls ages 5 to 17 will be targeted for this program. Discussion and questions were heard. 5. The YWCA Summer Youth Services will provide a program to develop group skills and self-improvement skills. The program consists of an 8-week program held once a week for three to four hours each session. The program is targeted for girls from 9 to 12 years of ages. Field trips will be to various sites in the city. Discussion was heard on this proposal. Staff recommended the committee select the Communities In Schools program and the Girls Scouts Resident Day camp programs because a wider range of ages would be served as well as more youth. Jackie Martin moved to choose the Communities In Schools Careers For Youth program and the Girls Scouts proposal with the $1,300 remainder to be used at the TAMU program with the understanding that other funding would be obtained to run the TAMU program exclusively for 78415 youth. Linda Villarreal seconded and the motion carried with Daniel Davila, Christina Davila and Belinda Cisneros abstaining. (As a quorum was now present, Vice-chair Scott reverted to action on the approval of minutes and action on absences.) ACTION ON MINUTES: Vice-chair Scott called for the approval of the minutes of the April 15, 1999 regular meeting of the CYD Committee. Jackie Martin moved to approve the minutes as read. Daniel Davila seconded and the motion carried. ACTION ON ABSENCES: Vice-chair Scott called for action on absences. Terri Salas reported she was unable to attend the April 15 meeting due to having to work late. Daniel Davila moved to excuse Ms. Salas. Eloisa Garcia seconded and the motion carried. 2 Belinda Cisneros reported she was absent due to work. Jackie Martin moved to excuse Ms. Cisneros's absence. Daniel Davila seconded and the motion carried. DISCUSSION AND ACTION ON PROPOSALS FOR FY 2000: Staff reported the Southside Youth Sports Complex proposal was disqualified, as the program would charge participants. The program does not allow this. Staff also reported the Crime Control District withdrew their proposal along with the Alcorta's Ballet Folkorico. Staff recommended members go through each proposal with questions and issues to be discussed after each proposal. Discussion was heard on the manner in which the proposals would be addressed. It was the consensus of the members not to go through each proposal. It was also agreed that members could bring up issues and concerns on any proposal. Jackie Martin questioned Community Connections' proposal. Ms. Martin felt they did not submit their proposal in the proper manner. Ms. Martin also stated that CCISD is habitually not in compliance with CYD proposal rules. Ms Martin did not feel the program followed the school curriculum by making the program a requirement of students at Baker Middle School. Ms.Martin felt the Fannin program application was incomplete and required further information and omitted their financial statements. Ms. Martin felt this program is funding CCISD curriculum and should not be funded by CYD. Ms. Martin stated the proposal for the CCISD-ROPES course was incomplete, as some of the required documentation was not submitted. Ms. Martin also stated that the Park and Recreation application was not complete and the financial statement was not included. Ms. Martin stated the Computer Outreach Program did not have the financial statement included. Ms. Martin also felt the CCISD proposal should be providing this computer service to students as part of their curriculum and not have the program funded by CYD. Ms. Martin also commented that the Fighting To Rid Gangs In America's proposal did not fit the criteria necessary for submittal. Ms. Martin also felt that question #3 on the proposal was not answered completely and the application was not complete. Ms. Martin commented that the TLC Life Skills Training's proposal did not provide a financial statement. Ms. Martin questioned whether the individual making the proposal would be liable for the youth participants. Ms. Martin felt this was a dangerous program. Ms. Martin stated that Safety Skate's application was not complete. Ms. Martin moved that the aforementioned proposals not be considered for funding. No second was heard from the floor and the motion failed. Ms. Martin felt that the aforementioned proposals were not respecting the goals set by CYD and felt that the rules on submittal of proposals were being changed. Ms. Martin requested information on which rules would be followed and how the proposals would be rated in order to better evaluate these proposals. 3 ivy Vice-chair Scott felt that if any of the proposals were not respecting the goals set by CYD and felt that the rules on submittal of proposals were being changed. Ms. Martin requested information on which rules would be followed and how the proposals would be rated in order to better evaluate these proposals. Vice-chair Scott felt that if any of the proposals did not fit any member's personal requirements,that member could reflect their feelings in the manner in which they ranked the proposals. Vice-chair Scott felt the members should select the best proposals for the youth of 78415. At that point, Vice-chair Scott requested that tally sheets be turned in. Staff requested each member write their name on the tally sheet. (At this point, Vice-chair Scott tabled this agenda item and moved onto the next order of business until staff had completed their calculations on the proposals.) DIRECTOR'S REPORT: Staff reported that a certificate of appreciation would be sent to Mr. Heitpas,who recently stepped down as a member of the CYD Committee. Ms. Martinez, staff liaison, reported applications for new members to the CYD Committee were being solicited. Biographical sheets and applications were given to current members. Staff also reported there would be a change in the membership of the Committee to include the Weed and Seed Steering Committee. The Weed and Seed Committee's grants are about $350,000. Ms. Martinez reported there would be a collaborative use of their monies along with CYD funding to better serve the 78415 area and the Weed and Seed target areas. Staff reported that 51% of the membership would still need to reside within the 78415 area. This effort is still in the planning stages. Staff requested that members interested in reappointment should submit their applications to the City Secretary's office. Vice-chair Scott questioned whether the Committee would enlarge? Staff responded it was a possibility due to the inclusion of advisors. Oscar Martinez questioned whether Park and Recreation Department staff would be administering the program. Staff reported that the Park and Recreation Department currently administers the Weed and Seed grant. Staff informed members that with the Comprehensive Strategy and the YOU program efforts working towards betterment of youth in Corpus Christi, the merging of the two committees was inevitable. CURRENT CONCERNS: Vice-chair Scott called for members current concerns. Eloisa Garcia reported on the awards ceremony held at Southpark Middle School. Jackie martin felt changes were needed in the manner in which the Committee reviews proposals. Ms. Martin felt proposals needed to be better presented. Ms. Martin felt the committee was responsible for accounting for the manner in which the funds for 78415 were spent. Vice-chair Scott agreed and felt there were parts of the proposal review process that could be changed for the betterment of the process. Vice-chair Scott recommended each member make a list of changes they would like to see in the proposal process for discussion at a later meeting. With reference to the"Excused Absence Policy"of the CYD Steering Committee, Linda Villarreal felt family events should be considered as excused absences. Staff stated the by-laws of the Committee are currently under review and would report back more information at a later meeting. Vice-chair Scott questioned whether seats would be available on the new Committee. Staff responded yes. Staff reported a pep-rally-type event for the 78415 area is being planned and requested suggestions from the members. 4 1 111101 ler (At this point, Vice-chair Scott reverted to the business tabled earlier in the meeting regarding the action on proposals.) DISCUSSION AND ACTION ON PROPOSALS FOR FY 2000 (Continued): CYD Coordinator, Reba George, listed the proposals as ranked by the Committee. 1. VOLUNTEER CENTER—FAMILY MATTERS 2. YOUTH ODYSSEY, INC. —ADVENTURE CHALLENGE PROGRAM 3. PAISIANO GIRL SCOUTS 4. COMMUNITIES IN SCHOOLS 5. PARK AND RECREATION 6. FIGHTING TO RID GANGS IN AMERICA FOUNDATION 7. MINERVINI CC, INC. —SAFETY SKATE 8. CCISD-FANNIN PROJECT L.E.A.P. (Tie) CCISD—ROPES COURSE PROGRAM (Tie) CORPUS CHRISTI PUBLIC LIBRARY (Tie) 9. DR. STUART ELOVITZ-TLC LIFE SKILSL TRAINING 10. CCISD—COMMUNIY CONNECTION VOLUNTEERS ORGANIZATION PROPOSED % OF $ ADJUSTED BUDGET TOTAL ADJUSTMENT BUDGET VOLUNTEER CENTER — FAMILY MATTERS $21,696 5% $1,369 $20,327 YOUTH ODYSSEY $34,202 8% $2,159 $32,043 PAISANO GIRL SCOUTS $18,772 4% $1,185 $17,587 COMMUNITIES IN SCHOOLS $299,896 69% $18,929 $280,967 PARK AND RECREATION $63,057 14% $3,980 $59,076 TOTAL $437,623 100% $27,623 $410,000 Discussion was heard on the allocation of funding. Vice-chair Scott recommended to reduce CIS' funding request and totally fund Park and Recreation. Ms. Martin recommended the funding be left as is. Ms. Martin suggested a reduction be proportionately the same for all proposers. Ms. Martin wanted to have the proposers verify whether they would be able to provide their programs with the funding cut. Staff agreed to contact each proposer. Linda Villarreal moved to question proposers and see if they would be willing to agree to the funding. Discussion was heard. Staff stated that a special-called meeting to make determinations would need to be held. Belinda Cisneros seconded and the motion carried. Vice-chair Scott reminded members that a special-called meeting had already been agreed to for June 10t. Staff would like to take this to City Council on June 22'. Vice-chair Scott asked if the special meeting could be moved to the 10th in lieu of the regular June meeting. Staff commented they could change the date with a vote from all members. Jackie Martin moved to change the meeting date from June 17th to June 10th 1999. Daniel Davila seconded and the motion carried. Oscar Martinez requested staff take the evaluation sheets to double check the calculations and verify the points. Staff agreed and would be reviewing the forms. 5 4.0 HEAR FROM THE PUBLIC: Vice-chair Scott called for comments from the public. Staff stated comments would be limited to those individuals who do not have proposals currently under consideration. There were no comments from the public. ADJOURNMENT: As there was no further business, Vice-chair Scott called for adjournment. Ms. Martin moved to adjourn. Oscar Martinez seconded and the motion carried. The meeting was adjourned at 6:45 p.m. ti\AA;-- MaAT: Sa Martinez Park and Recreation Department 6