HomeMy WebLinkAboutMinutes Community Youth Development (78415) Program Steering Committee - 10/21/1999 tiro *410
COMMUNITY YOUTH DEVELOPMENT STEERING COMMITTEE
REGULAR MEETING
THURSDAY, OCTOBER 21. 1999
1'T FLOOR COMMITTEE ROOM. CITY HALL, 1201 LEOPARD ST.
MEMBERS PRESENT MEMBERS ABSENT STAFF
Jackie Martin Oscar Martinez Linda Cavazos Sylvia Martinez
Janet Scott Norma Hernandez Anita McFarland Reba George
Richard Medina Linda Villarreal Pam Epps
Belinda Cisneros
CALL TO ORDER: Sylvia Martinez called the meeting of the Community Youth
Development Steering Committee to order at 5:32 p.m.
ROLL CALL: The roll was called and a quorum was present.
APPROVAL OF THE MINUTES: Sylvia Martinez called for approval of the minutes
for the special called meeting of August 21, 1999. Janet Scott moved to accept the
minutes for the August 21, 1999 meeting of the CYD Steering Committee. Jackie Martin
seconded and the minutes were approved.
(Linda Villarreal arrived at 5:35 p.m.)
NOMINATION OF CHAIR AND VICE-CHAIR: The floor was opened for
*Dr nominations for Chair of the new Community Youth Development Steering Committee.
Jackie Martin nominated Norma Hernandez. Norma Hernandez nominated Janet Scott.
Janet Scott nominated Belinda Cisneros.
Belinda Cisneros withdrew her name for consideration from the floor. There were 5
votes for Norma Hernandez, which constituted a majority. Norma Hernandez was
• elected Chair.
The floor was opened for nominations for Vice Chair. Jackie Martin nominated Janet
Scott. There were no other nominations. Janet Scott was elected by acclamation.
Norma Hernandez assumed duties of the Chair.
REVIEW OF STEERING COMMITTEE ROLES AND RESPONSIBILITIES:
Sylvia Martinez read aloud the 16 points regarding committee roles and responsibilities
and asked if everyone understood them and if there were questions.
DISCUSSION AND ACTION ON THE BYLAWS FOR THE COMMUNITY
YOUTH DEVELOPMENT STEERING COMMITTEE: The committee members
reviewed copies of the By-Laws for the Community Youth Development Steering
Committee. The members made the following changes to the By-Laws:
SCANNED
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CYD Steering Committee Meeting
October 21, 1999
Article 2. Inserting the word "Texas" before Department of Protective and
Regulatory Services.
Article 3. Item 1. Changing the size of the committee from fifteen to nine (9).
Also, the standard term of office is one and two years, rather than only two year
terms.
Item 3. Removed the word "unexcused" before the word "absence".
It was understood that on the fourth absence, a member would receive a
letter from the City Secretary's office.
Article 4. Item 1. Typographical error, on the word "times", should be "items"
Item 4.
III. was changed to Approval, rather than Adoption of the Minutes
VIII. changed to Committee Concerns
IX. Requests for Agenda Items, Information
X. Hear from the Public
XI. Adjournment
ter Article 9. Insert the word "Texas" in front of"Department of Protective and Regulatory
Services."
Linda Villareal asked about the Code of Ethics and conflict of interest. Reba George
explained that was covered in Art. 3 Item 5.
Reba George asked if they would be called By-Laws or Rules and Regulations. Sylvia
Martinez stated they would be called By-Laws.
Norma Hernandez asked about "prior arrangements". Discussion was held regarding the
procedure for visiting program sites.
Janet Scott moved to accept the By-Laws with the indicated changes. Oscar Martinez
seconded, motion carried. Today's date will be the adopted date.
DIRECTOR'S REPORT: Reba George gave a financial report on the CYD Programs
for FY 1999. Expenditures are incomplete because some numbers have not posted to the
People Soft system. By her estimates, the Program should expend 85-90% of budget for
the fiscal year. Discussion was held on the financial status of the CYD program.
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October 21, 1999
Reba George announced that the CYD Program Report is complete. There was discussion
about this report regarding the number of participants served versus services delivered as
well as reviewing program goals. It was reported that Corpus Christi Housing Authority
and the Volunteer Center fell short of their program goals for the year.
Reba George reported that those subcontractors that are no longer providing services to
the CYD Program have either returned the equipment or purchased them. PRS approved
transferring title for both ROPES courses to CCISD without CCISD having to pay
anything.
The Weed and Seed —CYD Steering Committee merger fell through. PRS wanted
separate minutes and agenda for each committee so it was decided that the merger would
not work.
The Youth Summit was held at West Oso High School on October 15 and 16`h.
Participation by the youth at the meeting was excellent.
CURRENT CONCERNS: Richard Medina inquired if there is a requirement to have
youth on the CYD Steering Committee. Sylvia Martinez said it was not a requirement.
HEAR FROM THE PUBLIC: Richard Medina spoke as a member of the public. He
had concerns about youth having to choose between programs. Discussion was held on
an incident that occurred during the summer.
ADJOURNMENT: Janet Scott moved to adjourn the meeting. Jackie Martin seconded.
The meeting was adjourned at 6:50 p.m.
KKOLAAvd,
S via . Martinez
Superintendent of Support Services
Park & Recreation Department
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