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HomeMy WebLinkAboutMinutes Corpus Christi Convention & Visitor Bureau - 02/15/2001 MINUTES CORPUS CHRISTI CONVENTION &VISITORS BUREAU BOARD OF DIRECTORS MEETING Thursday, February 15, 2001 - 12:00 p.m. Museum of Science&History— Watergarden Room PRESENT: Bill Pruet-Chair, Berney Seal,Bert Quintanilla, Linda Routh, Jim Snow, Bill Goin, Bill Morgan, Cristina Garza, John Trice, Bill Pettus, Skip Noe, Jody Patel, Yolanda Olivarez, Vangie Chapa, Victor Gonzales ABSENT: Govind Nadkarni, Brad Lomax, David Garcia, Mayor Loyd Neal GUEST: Manuel Ugues, President— CC Hispanic Chamber of Commerce STAFF: Joey Jarreau, Alexandra Feild, Mary Etta Brundidge, Terry Morales I. CALL TO ORDER: Mr. Pruet called the meeting to order at 12:03 p.m. I1. APPROVAL OF MINUTES: Mr. Pruet made a motion to approve the January 29, 2001 CVB Board of Directors meeting minutes. Joey noted that the minutes reflected Vangie Chapa's absence at the January 29th meeting;he stated that a correction would be made. Also the paragraph pertaining to the number of vacancies/nominations should read that"we must provide more nominees than vacated board slots", as per our contract with the city. III. PUBLIC COMMENT: Bill Pettus gave a brief update on the publication printing. He noted that the inside back cover of the publication has a listing of community events that would make this collateral piece obsolete at the end of the year. It will be reprinted every year to keep information updated and current. The board applauded Bill for his quick printing turn-around, great creative and cost effectiveness. IV. HISPANIC CHAMBER UPDATE: Manuel passed out their activity report and gave an update to the board in relation to the partnership they have with the CVB. Manuel stated that it has been a very educational process for them. They had the National Association of Latino Arts&Culture in town for about 3-4 days, which they toured the city with. Manuel noted the letters that have been sent to him from these organizations. Manuel stated that Martha Kleine has been a great help to the chamber. Jim Snow said that the Hispanic Chamber is a good role model for other chamber organizations. Manuel informed the board that they are in the process of visiting some media contacts in Northern Mexico and particularly in Monterrey beginning March 1°. They are targeting a group of 15-25 people to bring them to Corpus. He thanked the major hoteliers for their help with accommodations for this group. There will be a welcome reception on March In at the Holiday Inn-Airport. SCANNED Page 2 Board of Directors Mtg. February 15,2001 V. ELECTION OF OFFICERS: Bill Pruet noted that Bill Goin chaired the nomination committee to submit nominations for the board for the coming year. Bill Goin had sent out a survey to the board members for nominations and noted that every board member had been nominated at least once. He handed out a voting ballot for the board to choose from. On the ballot form were the most popular members selected. Bill Pruet has served as board chair for 7 years and feels that good things have happened. He stressed the importance of communications with industry partners and city officials/staff. He also stated that he feels very confident that we are going to win the ABC convention. John Trice withdrew his name as a candidate for CVB officer due to his busy schedule. Brad Lomax and Bert Quintanilla were choices for the chairman/president of the board. Bert Quintanilla withdrew his name from the ballot for the chairman position due to his time commitments in Austin through June. The next person nominated for chairman was Berney Seal. Berney Seal also withdrew his name. Bill Pruet asked for a motion for Brad Lomax to be elected as chairman, Victor Gonzales made the motion, Berney Seal seconded, motion passed. Bill asked for a motion for Bert Quintanilla as vice chairman, Victor Gonzales made the motion, Berney Seal seconded, motion passed. Bill again asked for a motion for Bill Goin to be elected as treasurer, Victor Gonzales made the motion, Berney Seal seconded, motion passed. Linda Routh withdrew her name from the position of secretary. Jim Snow nominated Cristina Garza for the secretary position. There was a vote taken via ballot. Jody Patel was elected as secretary. Joey presented Bill Pruet with a framed picture of Corpus Christi as a thank you from the staff for all his hard work and support. VI. ABC UPDATE: Bill reported that the presentation script for the mayor has been completed and given to the mayor for review. Bill gave the board a brief overview of the schedule for the presentation. Bill noted that the following cities-Mobile, Pittsburgh and Omaha have dropped out. Bill Pettus informed the board that Maclovio Perez with Channel 3 will be doing a weather forecast for the year 2006 and Dan McReynolds will be doing a sports activity report within the video presentation. Joey noted that out of the 4 competing cities that are left, 2 have serious issues that would hinder their selection. Most of the cities that have dropped out have been because of a financial issue. The delegation is scheduled to leave on Friday, March 9th. Joey stated that he will have a meeting on Monday with the ABC Committee to finalize financial commitments. VII. COMMI l LEE REPORTS: • Sales&Marketing—Jim reported that they had a healthy discussion regarding the upcoming marketing plan and where we are heading. He noted that some of it would be based on the new president when he arrives on March 1. He asked Bill Pettus to begin research on a newspaper insert. Bill reported that regarding the • Page 3 Board of Directors Mtg. February 15,2001 new fiscal year, he acknowledges the fact that the budget projected will have to be stretched a long way. Some of the things they talked about were measurability and effectiveness. They proposed an 8 page, full color co-op newspaper insert with a million copies printed to be distributed in different markets at different times of the year. • Finance—Joey reviewed the month end variance report. He noted that there will be a realignment of committees for the new year and will need heavy participation. Joey reported that he had met with a city council member and cleared up questions regarding what accounts we have and regarding dedicated funds and the ability to make the bond payment on the Columbus Fleet. He also noted that the CVB is now in a positive cash flow position. Bill Pruet reported that the new president, Wayne Bennett, has been reviewing our financial position. Bill stated that there is a $5,000.00 relocation allowance for the CEO. Wayne decided to use only $1,500.00 for relocation costs and we can use the balance for advertising. Bill praised Mr. Bennett's sincere demonstration of cost cutting for the CVB. VIII. ACTIVITY REPORTS: Joey reported he received an invitation from ASA Delta, who will be bringing their newly painted"Texas Bluebonnet"jet to Corpus Christi on February 28th. He noted that staff would be in attendance and asked if board members could attend if possible. Joey asked board members if they are interested in serving on any of the committees,please contact him or Terry Morales. XII. FINANCIAL REPORT: Joey reported that last year, during the budget cycle, it was brought up that we need to remove the European market allocation out of the budget. He noted that there were things approved by the prior CEO after the budget was done,primarily ITB,the German international tradeshow in Berlin. We had committed previously to this,which we have attended for the last several years. He has address trying to get out of that contract. He was told that it is a prepaid tradeshow;this includes hotel reservation,booth space, totaling$3,500.00. We go to this tradeshow in conjunction with the stifle of Texas. He does not want to tarnish our creditability with the state by backing out of the tradeshow. The money has been accrued and shows up as an expense in European tour operator— Fam tours and US tour operator FAM tours. John asked if we could recoup some of the money through partners. Joey responded that most partners have already paid to have their materials distributed by the state. Bill asked for a motion to send Kim Lemley to ITB, Tru Snow made the motion, Jody Patel seconded,motion passed. Bert Quintanilla opposed. Page 4 Board of Directors Mtg. February 15,2001 XIII. NEW BUSINESS: Bill Pruet asked staff to compose a letter to John LaRue, Director of the Port of Corpus Christi, extending an invitation to Lillian Riojas and/or Jake Jacobi to join the CVB board as ex-officio members. Yolanda Olivarez had recommended that appointment and stressed the importance of maintaining a strong relationship with the Port of Corpus Christi. Joey reported that board members, Linda Routh, Victor Gonzales, John Trice and Bill Morgan were reappointed for another 3-year term. Joey updated the board of the realignment of the board which would include the transportation seat be changed to an At-Large seat;have Bert Quintanilla move into the At-Large seat, therefore vacating the attractions seat. A recommendation for Tom Schmid and Sandi McNorton had been given to fill the attractions seat. Joey stated to make this kind of realignment would entail an amendment to our agreement contract with the city. He said that next Tuesday city council will vote to amend the contract, if the amendment passes they would appoint someone to the attractions seat; ifit falls they will appoint someone to the transportation seat. Vangie asked to be moved into the transportation seat since she works for the RTA. Joey responded that it might be too late because city council will vote next week to amend our contract. Skip Noe noted that request for the ex-officio appointments would have to be approved by city council. The letter requesting this appointment would have to come from the CVB board. Skip recommended sending that letter to the council before Tuesday's meeting. They can make that addition from an amendment from the floor. This would avoid having to wait for the next council meeting to make the request. Bill asked for a motion to make the ex-officio request to city council, Vangie Chapa made a motion,Jim Snow seconded, motion passed. key asked to meet with the Information Technology Subcommittee members after the board meeting. XIV. OLD BUSINESS: None XV. ADJOURN There being no further business to discuss,the meeting of the Board of Directors adjourned at 1:02 p.m.