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HomeMy WebLinkAboutMinutes Corpus Christi Convention & Visitor Bureau - 04/17/2001 ft) w a 13 ,\51611187 _ MINUTES �7 ": 2 A CORPUS CHRISTI CONVENTION&VISITORS BUREAU BOARD OF DIRECTORS MEETING ,m Tuesday, April 17, 2001 - 12:00 p.m `�� City Hall—Basement Training Room PRESENT: Brad Lomax-Chair,Berney Seal, Linda Routh, Bill Goin, Bill Morgan, Cristina Garza, John Trice,Bill Pettus,Jody Patel, Tom Schmid, Vangie Chapa, Victor Gonzalez, Govind Nadkarni ABSENT: Bill Pruet, Bert Quintanilla, Jim Snow, David Garcia, Mayor Loyd Neal STAFF: Wayne Bennett,Joey Jarreau,Alexandra Feild,Terry Morales I. CALL TO ORDER: Erad called the meeting to order at 12:01 p.m. II. APPROVAL OF MINUTES: Brad made a motion to approve the March 15,2001 CVB Board of Directors meeting minutes. Motion was seconded,motion passed. III. PUBLIC COMMENT: Brad reported that this meeting should have been their quarterly luncheon with city council,however the mayor requested not to include the current city council members and to wait till after the election run-off to have the new city council aboard. Brad also reported that Bill Pruet tendered his resignation from the board after 18 years of service to the CVB. Brad wanted to publicly recognize and thank him for what he has done for us. This will create another opening in the at-large category on the board. key stated that per our contract with the city,we have to submit more nomination names than available vacated slots to city council. Brad asked the board to think of candidates they would hie to add to the list of nominations. Brad also informed the board that Jim Snow has been temporarily reassigned in Los Angeles and is expected to be absent for the next 90-days,but does not want to be considered as resigning. John Trice noted that they should give careful consideration to the people nominated. John suggested calling each council member to let them know about the vacancy and give them the opportunity to submit a nomination. Tom Schmid felt strongly that the board should determine who is on the board considering that the council selected the original make up of the board. Brad asked the board if they know any of the council members to call them and inform them of the vacancy. Brad asked Wayne about the status of the USS La fire. Wayne reported that he and some staff visited the Lex after the fire and spoke to Sandi McNorton who was very pleased of their visit. Wayne wanted to lead the charge in establishing a fire restoration find by making a donation. However their insurance would cover all damages. He also SCANNED V kid Page 2 Board of Directors Mtg. April 17,2001 reported that we sent the word out to all visitor centers that the Lex would still be open for business. Brad asked if we had sent out a press release,Wayne responded that we did send one out state-wide by the next day. IV. FINANCE REPORT: Joey went over the financial and variance report with the board outlining overages and savings in different areas. He reported that the company car had been returned and a car allowance put in its place. Joey noted that for the current period we were $7,500.00 under budget. Year to date we have a profit of$154,000.00 but$68,367.00 of that is what we have to use to pay down the principle of the Columbus Fleet debt at the end of the year. Joey projected that at the end of this fiscal year if we follow the forecast that we are looking at now,we will finish the year with about a$54,000.00 cash balance. He also reported that he is in the process of putting together a cash flow report that will reflect 90-day forecasts. Brad stated that this is the first pass of the budget and a portion of the board retreat will focus on the budget. Joey noted that on the tradeshow item on the variance report,it should show as a shortage and not an overage. Brad asked for a motion to approve the financials as corrected, Cristina Garza made the motion,Govind Nadkarni seconded,motion passed. V. COMMITTEE REPORTS: • Sales& Marketing—Bill Morgan has temporarily taken over as chairman of this committee. Bill reported that Bill Pettus presented the committee with a media plan for the year 2001-2002 based on the dollar amount as directed by the committee $275,000.00. However due to a mathematical error,the amount on the media plan came to $287,000.00. The committee decided to leave that amount because they feh everything on the plan was extremely well thought out and has really good potential. Joey was going to work this amount into the new budget. Bill Morgan would like to make a presentation to city council to show them what has been accomplished as compared to last year and also to educate new council members. Bill Pettus gave the board a summary of the advertising that we have been doing and what is in the works. Bill also reported that the May full page ad in the San Antonio and Austin papers would feature the power boat races. • Finance Committee—Bill Goin reported that the committee has been working on reviewing of in-house controls and consolidating the financial format. They have also been looking at policies currently in place such as travel advances,credit card, etc. He noted that they reviewed the first draft of the 2001-2002 fiscal year budget and Joey is still fine tuning some items. Tom Schmid asked about the Director of Finance's retirement. Joey responded that she has already left the bureau and we are looking at outsourcing that department. Joey has taken over that area until a replacement is found. Tom noted that there was a lot of money Page 3 Board of Directors Mtg. April 17,2001 spent last year in accounting fees on top of what staff was doing. key stated that most of those fees were related directly to the Columbus Fleet issue. VI. CITY CONTRACT NEGOTIATIONS: Wayne reported that on March 291h, he met with Skip Noe, along with Brad and Bill Pruet. Brad has inquired about a multi-year agreement, Skip responded that they are reluctant to making a long term commitment to the CVB due to the concern of the 2% commitment to the arena. Wayne noted that the CVB has typically received about 40% of the occupancy tax in previous years. Even though the dollar amount has gone up,the percentage to the CVB stayed about the same. Skip suggested to negotiate a dollar amount for what we want now,if we want more we can lobby the council if we want to. Skip and the Director of Management and Budget told Wayne to submit a budget for the same level of funding approved for the current year. If we desire to request a greater level of funding please detail that in a supplemental request. April 27th is the date to submit a written request for funding to the city. The recommended budget will go to council on April 22nd. Wayne also reported that Skip offered some city services support such as computer support, human resources, legal advise that would save the CVB money. There was a brief discussion regarding asking for additional funding and the importance of showing the city council what we have done with the current funds and what we would like to do with the additional request. Bill Pettus noted that with the new arena and expansion, it creates a burden for CVB staff to market more than before. He feels that would be one justification for the additional funding request. VII. PACKERY CHANNEL UPDATE: John Trice reported that the Packery Channel vote was resounding. He feels this has created a new psychology in the community that we are going to look forward not backward. John stated that he would Ile to fax a list to the board and CVB of 6 key people that he would like letters of thanks sent to for their support on Packery. He noted that there are groups that would hie to set up road blocks on this issue, so we need strong support. Bemey inquired about the possibility of the Corps of Engineers estimate for the project to go from$30 million to $40 million;which could cause the project to be discontinued. John responded that the Nueces County Park Board have been discussing and have some contingency plans if that cost factor comes in higher. There was a brief discussion regarding the"Yes Corpus Christi"button. VIII. PRESIDENT'S REPORT: Wayne reported that Fuji films has announced that Corpus Christi was the 4'"most photogenic cities in the United States. He noted that information was to be release on May Ie1,but local media reported it early. Wayne also reported that he attended a meeting with the design team for the convention center expansion. They will be meeting again in a couple of weeks. He also met with Dave Hnmmerick,manager of the airport. He stated that on September rd there will be 2 non-stop charter flights from Corpus i✓ Page 4 Board of Directors Mtg. April 17,2001 Christi to Cancun,Mexico and on May 2nd Southwest Airlines will be in town for a presentation to create a Corpus Christi-Phoenix route. This would open up the entire West coast for us. He is working on compiling all pertinent information for this presentation. IX. NEW BUSINESS: Brad asked the board for names for the vacated board slot. The following are the names presented: Dan Viola-Athletic Director for Texas A&M-CC Rocco Montesano-Executive Director for the USS Lexington Alex Harris-San Jacinto Title Company Dave Prewitt-General Manager for Holiday Inn-Airport Wayne thanked Joey for his hard work on getting the budget put together. He noted that we are going to limit our request to the same level of funding for the current year. Wayne and Joey reviewed the draft proposed budget for fiscal year 2001-2002. Wayne noted that some revenue items have been eliminated because they were budgeted for this year but are not coming to fruition. He thinks that maybe next year we can revisit those eliminated items. He also noted that the salaries line has been reduced. The amount presented reflects salaries for staff currently in place and also gives the staff a 4% increase. He informed that board that some staff positions will not be refilled, such as the Director of Finance and the MIS support which will both be outsourced. Wayne reported that the national average for budget salary percentage was 44%to 48%. A few years ago we were at or slightly over 50%of the budget in salaries. The new budget reflects salary percentage at 42%;which is below the national average. This is one of the messages he would like to relay to the council;that for the same dollar amount given to us we have less people doing more and the savings from that will be added to advertising and promotion. There was a discussion of the current staffing of the CVB. Wayne reported that the International Association of Convention&Visitors Bureau is looking to possibly band together nationally and look at health care coverage for CVB employees at hopefully a lower cost. Joey discussed the private sales account used to offset the cost of operating the visitor center. Joey suggested transferring funds from that account into the operating account to cover the expense of items purchased by the CVB. Bill Pettus asked if the savings from co-op advertising could be shown as a revenue item They responded that he would show the publications listed out as an off-setting revenue in the advertising detail. Joey went over the tentative media plan He noted that the money saved from the web site advertising and money saved from not using USA 800 Fulfillment House will be funneled directly into advertising. Joey explained that the Columbus Fleet amount budgeted shows$264,000.00. The year end forecast shows$160,000.00;this has to do with how its reported. He puts the interest in each month at$160,000.00 for the year and V Page 5 Board of Directors Mtg. April 17,2001 the balance of$103,000.00 gets deducted from profit and paid against the principal the last month of the fiscal year. There was a discussion regarding the surplus of cash left from this years budget,the board would like to see some of that money go toward new video production and photos. Brad asked for a motion to spend$25,000.00 for video production/photos. Bill Crain made the motion,Tom Schmid seconded,motion passed. The board had a lengthy discussion regarding a contingency fund and the budget request. key reviewed how he is going to restructure the payments to the CVB from the city. Bill Goin commented on how the financials are more comprehensive. X. OLD BUSINESS: Brad reminded the board that the board retreat will be held on Saturday, April 28th at the Ortiz Center from 9:00—3:00. He asked the board to fill out a request form to serve on one of the committees. Joey updated the board on the ex-officio addition status. He stated that the request has been submitted to the city for one Port ex-officio member. It is now in the legal department and is tentatively set for next week's agenda for city council to approve that amendment to our contract. Once approved,Joey will send a letter to the Port asking them to appoint an ex-officio member. XI. EXECUTIVE SESSION: The Board of Directors went into closed session at 1:48 p.m. Closed session ended at 2:06 p.m. XIII. ADJOURN: There being no further business to discuss,the meeting of the Board of Directors adjourned at 2:08 p.m. V V Month End Financial Variance Report April, 2001 Revenue: • Eco-tourism Grant-All revenue will be collected($50,000). This is a reimbursement agreement and will be collected as disbursements are made. • Website Income—Revenue stream has been re-estimated in forecast projections. • Royalty Income—This account plans for$10,000 proceeds from publication of Beach to Bay Guide and DPG. This amount has been removed from forecast projections Expenses: • Salaries—Savings of$2,684 related to absence of accounts payable clerk position not filled • Pension Contributions—Savings of$1,660 related to reduced benefits due to employee turnover • CEO Benefit's—Company car returned, vehicle allowance for CEO now processed as salary. • Advertising—Overage of$8215 to budget, but expense meet forecasted projections • Event Hosting Local- $7736 overage due to Eco-tourism brochure, all expenses included in end of year forecast • Promotional Merchandise- $4459 overage due to purchase of name items for inventory • Subcontracts—Savings$2500 release of Austin Contractor • Trade Shows/Sales Missions—Savings of$7029 due to reclass of Affordable DC and Meetings Quest into prepaid Columbus Fleet Expenses for Principal total$77,236 this amount should be deducted from Net Profit. The full monthly amount of$22,000 is transferred each month from the Operating Account to the Columbus Fleet Bond Payment Account, this can be verified on the Balance Sheet. Cash on Hand as of 4/31/01 Operating Account 64373 Payroll Account 3252 Total 67625 Expected Revenues Eco Tourism 24656 City 504183 Interest Income 1800 Advertising Escrow 4600 Total 535239 Total Expected Liabilities Expenses 518213 Accrued A/P 40738 A/P 235 Total 559186 Estimated Year End Cash 67625+ 535239+ 559186- 43678 �.� C Convention & Visitors Bureau KAS90 Custoa Rpt 1007 Balance Sheet Date ?ranted: 05/07)0. ?or the Period Ending APRIL 30, 2001 ?age is : ACTUAL ASSETS CURRENT ASSETS Opera:: Cast. ?ET:'y CASH 300.00 OPERATING A/C 64,374.38 BUSINESS ?ROKOT:ON A/C 2:3.95 SON: PAYMENT .:5:. :_9,57:.34 ?1:1ATEE SAL: A 24,358.59 PAYROLL A 3,252.2S TOTAL CASE 2:2,875.46 ACCOUNTS, RECEIVABLE A/R TRADE :0,444.6; AjR OTHER 2,244.54 ALLOWANCE :OR 3A: DEBTS ;2,000.00) TOTAL ACCOUNTS RECEIVABLE :0,689.30 INVENTORIES I(ERCHANDISE 9,367.95 TOTAL INVENTORIES 5,367.5E DEFERRED ASSETS 6 MAIDS 30,048.07 TOTAL PREPAIDS 30,048.07 TOTAL CURRENT ASSETS 262,980.75 OTHER ASSETS TRAVEL ADVANCES 700.00 TOTAL OTHER ASSETS 700.00 FIXED ASSETS (Land/Bldg/Equip) 306,69:.08 TOTAL FIXED ASSETS 306,661.08 TOTAL ASSETS 570,34:.87 C Convention it Visitors Bureau KAS90 Custom Rpt ;001 Balance Sheet Date Printed: 05/07101 For the Period Ending APRIL 30, 2001 Page t: 2 ACTUAL LIABILITIES AND EQUITY CURRENT LIABILITIES Short Term Payables ACCOUNTS PAYABLE 285.65 ACCRUED ACCOUNTS PAYABLE 40,1338.7: ACCRUED TAXES 14.53 INSURANCE WjH ;3::.02; PENSION/RETIREMENT :.:2) MISC. W/H, U WAY, ETC 2:5.43 ADVERTISING ESCROW A/C :4,6:3.23) TOTAL SHOAT TERM PAYABLES 36,384.90 TOTAL CURRENT LIABILITIES 36,364.90 LONG TERM LIABILITIES COLUMBUS FLEET 3OND PAYABLE 2,515,656.24 TOTAL LONG TERM LIABILITIES 2,5:5,656.24 TOTAL LIABILITIES 2,552,041.:4 EQUITY FUND BALANCE (2,:34,334.:4) YT: EARNINGS :52,634.87 TOTAL EQUITY ,:,981,699.27; TOTAL LIABILITIES AND EQUITY 570,34:.87 1111110 C C Convention 6 Visitors Bureau KAS Custom Rpt t: 100 DETAILED I;NC.STKT-CVD Public Funded Ops Date Printed: 05/07/01 FOR THE NINE PERIODS ENDED APRIL 30, 2001 ?age t: 1 + Period to Date + 4 Year to Date + FY00 ANNUAL Actual Budge: Bud Var Actual Budget Sud Var BUDGET REVENUE HOTEL/MOTE. MARKETING F3ES :622,687 :62,687 :,534,23: :,584,231 2,088,464 ECO TOURISM GRANT 2,955 ..,250 (8,295: 25,344 333,150 (8,406: 45,000 ADVERTISING - COO? ?ROM :2,300 :2,300 MARKETING - COOP 83 ;333; 7,497 ;7,497) :0,000 TT1A)E SHOWS - COO? ?ROM :4,946 :1,350 3,396 :3,:00 ROYALTIES 8:' ;8333; 7,4G7 ;7,497: :0,000 WEBSITE A VERTIS:SG 4,.56 ;41:65 4,354 37,494 :33,140! 50,000 4:.CELLAS O 5 INCOAE 859 859 :S73REST EARNED 535 :,200 :565! 5,:78 :0,300 (4,622! :4,400 TOTAL REVENUE :65,271 :30,959 ::1,692! 1,543,262 :,63,:69 :44,907) 2,230,964 RELATED a dt.LAT En ., sa:s..... SALARIES 61,423 64,107 2,684 533,581 576,963 43,382 765,234 FICA CON:'RIBITIONS 4,575 4,90;, 325 335,985 44,127 4,142 58,836 UNEK?LOYKENT CONTENTIONS 54: 54: 1,901 4,869 2,958 6,491 INSURANCE/PERSONNEL BENEFIT: 5,755 6,674 875 50,365 E0,066 5,701 80,088 ?EXSION CONTRIBUTIONS 2,473 4,138 :,660 :2,339 37,242 24,903 49,656 CEO'S BENEFITS 523 523 3,814 4,707 894 6,276 ?RE TAX DEDUCTIONS (:! : 5:: :512) TOTAL SALARIES & RELATED EXPS. 74,274 80,386 6,612 642,496 721,974 85,478 970,631 OPERATING EXPENSES ACCTG/LEGAL/?ROF 324 91: 587 21,934 18,199 :3,135) 20,936 ADVERTISING 36,212 27,957 (8,2:5) 243,936 214,973 (28,963) 281,000 3A0 DEBT EXPENSE 20 (20) 20 (20) BANK CHARGES 1: (1.1 15 (15) 30ARO OF DIRECTORS :53 250 97 2,322 4,000 1,678 4,750 CAPITAL EQUIPMENT 2,644 2,000 (644) 2,000 COMMUNITTY RELATIONS :50 :150) 3,260 (3,260) COKPUTER/SUPPLIES/KART. 886 882 (4) :0,897 10,579 (3318) 14,715 COLLATERAL ?RINTING 813 (813) COPYING/PRINTING :25 :25 21,790 :4,0330 (1,760) 20,405 DUES/SUBSCRIPTIONS 296 897 601 20,515 26,277 5,762 30,934 EQUIP LEASE/RENTAL '3,327 3,696 365 31,505 32,724 1,219 43,602 EQUIP REPAIR/KAiNT. 523 931 408 2,935 1,219 4,284 9,451 EVENT HOSTING LOCAL 13,436 5,700 (7,7336: 20,666 15,500 (5,166) 20,995 ?AK/SITE INSPECTION 73 4,250 4,171 8,221 23,411 :5,190 29,500 GUARANTOR EXPEN-LAS CARABELLAS 22,000 22,000 198,000 198,000 264,000 INSURANCE GENERAL 999 1,357 358 :1,848 12,213 365 16,284 INTEREST EXP - COLUMBUS FLEET 13,131 (:3,131) 120,765 (120,765) MISCELLANEOUS EXPENSES 725 280 (445) :4,799 2,787 (12,012) 5,627 KEETING EXPENSES 29 500 471 1,258 4,300 3,042 5,800 OFFICE SUPPLIES 1,339 1,767 428 11,581 15,899 4,318 21,200 4,40, C C Convention & Visitors Bureau ., MAS Custom Rpt I: 100 DETAILED INC.STMT-CVD Public Funded Ops Date Printed: 05/07/01 FOR THE NINE PERIODS ENDED APRIL 30, 2001 ?age t: 2 Period to Date - + Year to Date + FY00 ANNUAL Actual Budget Bud Var Actual Budget Bud Var BUDGET PHOTOGRAPHY 420 420 :,1:: 2,580 869 3,:40 POSTAGE/FREIGHT 4,3367 5,114 747 28,090 48,614 20,524 63,682 PROMOTIONAL MERCHANDISE 4,459 ;4,459) :8,476 10,750 ;7,726) :7,200 I`:TIES/CONTRACTS 5,292 5,370 78 52,159 53,136 977 68,336 3PAIIL"za 3t?3NSESS 656 666 2,051 5,994 3,943 3,000 :7AF7 DEV/'s'.tiCATION :,550 1,550 5,354 :5,170 9,8:6 18,420 6.+3CONT1AC:'S 4,500 7,000 2,500 54,565 68,330 3,765 89,330 TELEPHONE5,675 4,24ri:,43S 36,984 84 38,:60 1,176 50,880 ?RADE SHOWS/SALES !!:SS:3NS 15,929) :,:00 7,029 51,393 42,895 ;8,993) 50,945 ^.PAVEL/ENT/MEALS 4,300 3,060 i:,220; 40,609 71,455 36,846 99,195 TOTAL EXPENSES 94,296 :00,063 5,785 853,6:6 965,19! 1:1,575 1,260, 3 TOTAL OPERATING EXPENSES :68,512 180,969 :2,397 1,456,1.2 1,593,169 :97,057 2,230,964 NET INCOME ;LOSE; 12,295; 0 t2,295 :52,150 0 :52,150 0 ... C C Convention & Visitors Bureau v.., MAS Custom Rpt 4107 PRIVATE SALES - INCOME STATEMENT Date Printed 05/07/01 For the NINE periods ended APRIL 30, 2001 ?age a1 . Period to Date - Year to Date FY95 ANNUAL Actual Bucge: Eu:c Var Actual Budget Bud Var BUDGET REVENUE SALES-VISITOR CTR. :TEMS 923 323 3,:76 8,:76 CASH OVER/UNDER . -; INTEREST EARNED 35 35 :93 :98 TOTAL REVENUE 966 0 966 3,313 0 3,373 SALARY RELATED EXPENSES TOTAL SALARY RELATE: EXPENSES 0 0 0 0 0 0 0 MAT'S; EXPENSES BANE CHARGEES :0 ::0; :68 ::68) CAPITAL EQUIPKEXT 1,600 i:,600; !.ISCELLANEOUS EXPENSE :00 :100; 659 :659) XERCHANDISE VISITOR: CTRS. 1,694 ;:,ES4; 4,239 :4,23,9; S?ARZLL EXPENSE 79 :79) 337 :837) TELEPHONE 38 C,18: TRAVEL/ENT/PEALS 347 :347) TOTAL EXPENSES :,883 0 (:,883) 7,888 0 :7,388) 0 TOTAL OPERATING EXPENSES 1,383 0 :1,383) 7,888 0 :7,388) 0 NET INCOME :LOSS) :9:7) 0 :917) 485 0 485 0 V CONVENTION & VISITORS BUREAU TOURISM SALES & VISITOR INFORMATION CENTER ACTIVITY REPORT April, 2001 MTD YTD # of Definite leads 3 24 *#of Definite Room Nights 98** 4,241 # of Tentative Leads 10 49 #of Tentative Room Nights 457*** 6,798 # of Trade Shows/Conferences 1 11 # of Sales&Media Calls 30 162 #of Site Visits/Fams 0 6 # of Sales Missions/Blitz 1 7 *#of Web Site Bookings ** 1,634 *# of TX Nat'l Tour Co. Bookings 21 87 *#of Group Tour Bookings 77 2,520 *#of Definite Room Nights YTD reflect Tourism Sales Group Tour Bookings, Web Site Bookings&TX Nat'l Tour Co.Bookings,Year To Date. VISITOR CENTER ACTIVITY Visitors assisted 13,110 104,558 Bulk mail requests fulfilled 2,497 19,849 SPECIAL PROJECTS AND ACTIVITIES 1. Jane attended Western Canadian Sales Mission 4/1-4/5 2. National Volunteer Week activities- 3. Worked on Texas Birding Classic 4. Attended Texas Birding Classic 4/26 5. Kim Texas Travel Counselors in El Paso,Texas 4/26 6. Ann had booth at Earth Day Bay Day 4/22 7. Delivered coloring books to local schools for National Tourism Week Coloring Contest 8. Site tour with film director Mr.James Marsh ••BDSI Web Site Bookings not available at time of report **•Tentative room nights based on extended stay estimates. V Corpus Christi Convention & Visitors Bureau Convention Sales & Services Activity Report April, 2001 Convention Sales 99/00 MTD YTD YTD Definite Leads 17 98 101 Definite Room Nights 10,185 45,845 70,758 Definite Lost(Current Year) 0 405 American Bowling Congress 88,950 88,950 Current Year Total Definite 99,135 134,390 Pending Leads 19 208 103 Pending Room Nights 11,635 144,850 80,145 Pending Lost(Current Year) 45,112 Pending Turn Def(Current Year) 16,814 Current Year Total Pending 11,635 82,924 Previous Year Definite Lost 0 14,190 Previous Year Pending Lost 2,315 40,376 Definite SPCC Bookings 3 16 28 Pending BPCC Bookings 3 39 31 Pending BPCC Lost(Current Year) 9 Pending BPCC Turn Def(Current) 2 Total Pending BPCC Bookings 3 28 V Definite Delegates 12,665 43,621 56,450 Definite Financial Impact 4,591,062 15,812,613 20,711,436 American Bowling Congress 85,000 ABC Financial Impact 45,000,000 Pending Delegates 8,520 122,345 58,048 Pending Delegates Lost(Current Year) 31,373 Pending Turn Def(Current Year) 15,273 Current Year Pending Delegates 8,520 75,699 Pending Financial Impact 27,440,888 23,304,443 Sales Assisted Definite Rm Nights 0 1,591 5,825 Sales Assisted Pending Rm Nights 0 6,876 12,062 Convention Services 99/00 MTD YTD YTD Service Leads Generated 15 153 N/A* Conventions Serviced 27 167 118 Delegates Serviced 14,062 71,770 82,960** Centrally Housed Conventions 0 2 2 Transportation Serviced Conventions 0 6 8 *Beginning in August, 2000, Service leads generated are being reported for the first time. **2000 total includes 12,800 visitors to the farm and ranch show in January, the same number of visitors attended 2001;however,they are not being included as convention delegates. Other Activities Austin Sales Calls(Martha) Rutin TEA Sales Calls(Jaey,Lau) Continued to update data base with mailer responses Attended HSMAI Affordable Chicago(Martha,HIES,Ortiz Canter) Bid pescntation for Texas Fire Chiefs CONVENTION AND VISITORS BUREAU COMMUNICATIONS ACTIVITY REPORT APWL2001 r Participated on VIP Birding Team r Provided media assistance to Great Texas Birding Classic r Worked on Mexico Shopping Package Or Created informational brochure for school children interested in Corpus Christi r Assisted with National Volunteer Week M Produced April newsletter Or Designed two ads for Texas Firemen's Cf Fire Marshals' Association Magazine and Convention Program M Nominated Bayfest for American Bus Association's list of Top 100 Festivals Or Designed promotional four-color brochure for Earth Day/Bay Day Or Designed and produced invitations for hometown hero Banquet r $83,280.83 Bacon's editorial coverage for Corpus Christi in March $820,937.28 if 00-01 TOTAL 1 8 ( W W W 0 I0 0 W A A W W y l 4 y s N dO Op pplit Y J .D V 00 - 0, - - 0 .. w ...10 - 0 Or r r a m G I � � , - 1 000 a r 0 I c o 9 a 0 0 0 0 0 0 0 0 0 1.) 0 0 0 c E ^ n0 0 9 0 0 0 0 0 0 ^ Y r rxi ^ > Q E: ^ 0nnpn00a a S0. DDA 3 0 '' x » � ^ a " r ft2g. i0D s g, 2 a. a. a. a. a. a. a. � g. 0 0 � t< �• n PI 2 ea CO 0 B g g B V 9 0 eli 0 o 0 0 0 41 0 w ^ litC nT P 2 P P P P � G 3 p S a a 6 P gl � � amo,a n 5' g0 a Y sg0 0 a. Q a. a. F. F. a. PAAPPP x Er AAAAPAA p FRP £ wog rb NNNuOaN0pN000 A A 63 to Co W N A Cu N Cu Cu N Cm N Co O •-• CuV '0 Cop03 a% iF O N 0 0 0 0 0 0 0 0 0 0 0 N O O O SI. 0A 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 LgEtE � liP € LE 0000 Nr co •< ,< ..< cgt< ,c ,< co (4 � SA o �G � � - co 1-1con g It A Gf N 0 01 fr- I-' W Cu N P P P P P CO P N A N A O) CO O O N y Q N N I" P P D' O' P N P O. 'O N P N 1 C' N N P '0 0 W N N a' N N N th i0 W N V W O W N V F A V n '0 00 OPPPPP PA 4sP00N PbO 'D N O O O J V 'O N CO A 0 Co 01 W W 'D n 0 N1+ r co \l O r a N A V P Cu p' P N N A N W J 1" W P P n N P P N Na b N N N N 0 O O O N N O N O N 0 0 0 0 0 0 0 01 01 0 0 co Ya y a A W N N 0 �0 '1O V A N A A N a a (A W 'O 4 W W P 8 W 1 a 6, a a a V a Y W W V 'D P Cr, V W '0 P Co 'O ^ O O A P N W Cu N P 'O O 'O A Cr, N N 03 V A P �!j' OW o O O Y b O N V P A O N N A P W O. O P N co O O O 40 V P N co N V O O co A N W 01 .O Co Co It 0.1 30 a, 000 cm 00100000001- 01-, ••• yI00 -' O F Co V 4n+ V I s May 7, 2001 Brad Lomax - Waterstreet, Inc. Wayne Bennett - Convention & Visitors Bureau Bill Pettus - Pettus Advertising Brad, Wayne, & Bill, I am so Jazzed!!!! Thank you so much for the wonderful promotion for the Powerboat Races on Sunday in The San Antonio Express and the Austin Statesman. I must have looked at it 50 times yesterday!! We have already gotten calls this morning from both cities for information. Thanks again. I truly appreciate your support. Best regards from Race Headquarters, Elaine Motl 4838 Holly Road, Suite 206 • Corpus Christi, Texas 78411 • (361) 985-1555 • FAX (361) 985-1559 , y .J •_ USS LEXINGTON Museum On The Bay SM April 24, 2001 Corpus Christi Convention & Visitors Bureau P. 0. Box 2664 Corpus Christi, Texas 78403-2664 Dear Wqy # cl , The flash fire aboard the USS Lexington on April 2n°did extensive damage to the Flag Plot area of the ship's island. The compartments high on the bridge that were ravaged by fire were sealed off and the Museum was quickly re-opened to the public. The crew is now tasked with restoring this historically significant area of the ship so that it can again be open to the thousands who visit the ship each year. Thanks to the generosity of friends like yourself, restoration has already begun. Before long, visitors will again stand in the very area where Admiral Marc Mitscher and his staff plotted battle strategies that ultimately defeated a formidable enemy in World War II. We are deeply grateful for your generous contribution in the amount of$100.00 to the fire restoration fund. Through your participation, you have become part of a team dedicated to preserving this important piece of American history. On behalf of the crew, please accept our heartfelt thanks. Sincerely, t jl_J C� c.o F. . ontesano Executive Director (� (� fjrl —111-‘ 0.. IC �� S IW�I � — �ii 1"J vJ W�tot j.,.L.� cat.C+ Oft • LUQ`' 4a, 4 • ©7"�� - t t 1 t4 ,Ok� bo-t- y bO e.4 t C� Lady Lex Museum On The Bay Association P.O. Box 23076,Corpus Christi,Texas 78403-3076 Telephone: 361-888-4873 Fax: 361-883-8361