HomeMy WebLinkAboutMinutes Corpus Christi Convention & Visitor Bureau - 05/17/2001 41.0
MINUTES
CORPUS CHRISTI CONVENTION&VISITORS BUREAU
BOARD OF DIRECTORS MEETING
Tuesday,May 17,2001 - 12:00 p.m.
Museum of Science&History—Water Garden Room
PRESENT: Brad Lomax-Chair,Berney Seal,Linda Routh, Bill Goin, Bill Morgan,Bill Pettus,
Jody Patel, Tom Schmid, Vangie Chapa, Victor Gonzalez, Bert Quintanilla, David Garcia, Skip
Noe,Lillian Riojas
ABSENT: Cristina Garza,John Trice, Govind Nadkarni,Mayor Loyd Neal,Jim Snow
STAFF: Wayne Bennett, Joey Jarreau, Alexandra Feild,Terry Morales
I. CALL TO ORDER:
Brad Lomax called the meeting to order at 12:03 p.m.
Brad welcomed new board member Dan Viola, Athletic Director at Texas A&M-Corpus
Christi and new ex-officio member,Lillian Riojas,Marketing Manager with the Port of
Corpus Christi Authority.
(� II. APPROVAL OF MINUTES:
�I Brad made a motion to approve the April 19, 2001 CVB Board of Directors meeting
minutes. Motion was seconded,motion passed.
III. PUBLIC COMMENT:
None
IV. FINANCIAL REPORT:
Joey reported that the website income and royalties income items have been removed
from the budget forecast. Joey reviewed the variance report outlining savings and
overages in different areas. David Garcia inquired about the Columbus Fleet debt item.
Joey responded that he was directed to post the interest on it each month, about
$13,000.00. He noted that a payment of around$80,000.00 is made in June;which is
interest for the first six months. At the end of the calendar year,he pays 6 months worth
of interest plus the principal balance for that year. He stated that every month he moves
the$22,000.00 monthly amount aside but the auditors have asked him not to post it
because it is not incurred. Brad asked for a motion to approve the financials as presented,
Bill Goin made the motion,Bert Quintanilla seconded,motion passed.
SCANNED
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Board of Directors Mtg.
May 17,2001
V. COMMUTER REPORTS:
• Sales& Marketing—Brad stated that Bill Morgan would remain as chairman of
the committee due to Jim Snow's resignation from the board. Bill reported that
the committee reviewed the media plan that was put together by Bill Pettus. He
reported that the new media plan was based on the existing budget but the
committee also added what they would like to see done if we had the money;
which amounted to an additional$106,000.00. He noted that the co-op
advertising campaign has really taken off and the reaction from participating
industry partners has been very positive. As a result,we have been able to
advertise on a much larger scale than the CVB could have funded alone. He also
reported that the committee had discussed the city council/board luncheon
presentation and what will be included in that. Bill noted that the people from the
powerboat association were very appreciative at the ad that was run in San
Antonio and Austin. Bill Pettus added that the ad in San Antonio would have cost
approximately$13,000.00 and in Austin would have been approximately
$10,000.00. The final cost to the bureau was$100.00 with industry partner's
41111/ participation. Bill said that we now have an on-going program in place and there
are several opportunities that he feels will give us significant leverage.
• Governmental Affairs—Berney Seal asked the board ifthey were familiar with
Senate Bill#5. He informed the board that it is a Texas Commission Reduction
Plan that pinpoints cities that are causing air pollution;this plan has already
passed in the Senate. If they do not get$54 million dollars,we will lose valuable
highway funds. He feels this is a rape of the tourism industry. It will include a
$1.00 per room night hotel tax. The Commission feels that the hotel industry is
the largest user of energy. He stated that the tax would only generate 37%of the
$54 million dollars that they want to raise. He asked that the board oppose this
plan and contact our State Representative because it will hurt the tourism
industry. The Bill is now in the House. David Garcia informed the board that
city council would send a resolution to the appropriate committee. Brad asked for
a motion that we send a resolution from the board opposing Senate Bill#5. Bert
Quintanilla added that it would be too late for city council to act on this at their
next meeting. He suggested that the city manager send deputy city manager Tom
Utter as a lobbyist against this Bill. Berney made a motion,Tom Schmid
seconded, motion passed. Brad stated that Senate Bill#108 bad pascerl where
effective 2002;schools can't start the new year any earlier than the week of
August 21°. Joey noted that the Bill had been amended to reflect the actual date
of August 21°. He also added that there are still issues with that Bill because it
passed the House amended. Senator Lucio has to concur with the amendment,
than the Senate has to re-vote. Joey suggested sending another resolution about
this Bill. Brad asked for a motion to send a resolution supporting the amended
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Board of Directors Mtg.
May 17,2001
Bill. Vangie Chapa made the motion, Bill Goin seconded,motion passed Brad
suggested an orientation of new city council members regarding the CVB.
a Finance Committee—Bill Goin reported that they have been reviewing the
financials and trying to work on an easier format. He congratulated the Sales&
Marketing Committee for doing a wonderful job. He also reported that they
discussed the supplemental request and the replacement for the accounting office
at the CVB. He informed the board that they have been discussing hiring an audit
firm for a 3-year commitment for the 2001-2002 fiscal year. Brad asked for a
motion for the 3-year commitment proposal,Bill Goin made the motion, Tom
Schmid seconded,motion passed. Joey reviewed some changes he made to the
proposed 2001-2002 budget with the board. He noted that the Eco-tourism
manager position was initially funded by a grant,however,with no other grant
available,he has worked that position into the budget. He informed the board that
we have made some changes in telephone service and have had discussions
regarding the DSL service that would save the bureau money. He stated that they
will be reviewing the yard maintenance contract,he feels that the cost is
somewhat high for the amount of yard the building has. Joey said that the budget
does not reflect any European tradeshows except for Pow Wow,which is held in
the United States, and the Canadian sales mission. Joey stated that the bottom
line is that we previously reflected a loss of$113.00,now it reflects a profit of
$153.00. The most significantly is the continued savings in the salaries/benefits
area. Brad asked for a motion to approve the 2001-2002 budget as amended,Bill
Goin made the motion, Linda Routh seconded,motion passed. There was a brief
discussion regarding the supplemental request to the city for additional funds
geared toward advertising. Bill Morgan noted that at one time the advertising
budget was about $500,000.00 and that we would hie to get back to that level.
Brad asked for a motion to approve the supplemental request, Bert Quintanilla
made the motion, Tom Schmid seconded,motion passed.
• Evaluations& Guidelines—Brad informed the board that this committee is
charged to review bureau/CEO performance on a quarterly basis. John Trice is
chairing the committee.
VI. WEB SITE UPDATE:
Wayne reported that on April 9'h, Brad met with Leah Woolford to give written notice of
our intent to terminate our agreement with BDSI,Inc by June 15, 2001. On April 301h,
Wayne,Brad and Jody Patel met with Leah again to discuss BDSI delivering a working
housing program by June 15'h that is free of all bugs. Joey is going to test the system and
return a summary to Leah of what ow experiences with the program have been by May
4th. Based on the test, Leah would then submit a performance time line of what would
happen by when leading up to the June 151h date. In return,Leah would hie a kill release
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Board of Directors Mtg.
May 17,2001
in writing that the software works. She has agreed that the web site is ours and would
offer the CVB 2-hours of training time to show staff how to make changes and updates
on the site. She would also like the separation to be mutual, amicable, she wants full
release, a non-disparity clause, a non-disclosure clause for the marketing aspects of the
site. Leah would also give us a 90-day warranty on all the products. key noted that
there are minimal things that staff can go in and change,but fundamental changes to the
website such as upgrades or on the marketing side will have to be done by someone else.
WI. COLUMBUS FLEET ASSOCIATION APPOINTMENTS:
Brad reported that as a result of the board retreat there needs to be a Columbus Fleet
Association Board. This group will be a buffer between the Foundation, the city of
Corpus Christi and the CVB. The operation and maintenance of the ships is now in the
hands of the Museum of Science and History. In order for the ships to remain viable they
have to generate $122,000.00 in the next 12 months. Brad recommends appointing an
interim board for a 12 month commitment to work with the museum to ensure smooth
operations and over that 12 month period that they review the economic feasibility and
look for a permanent solution for the exhibit. Brad stressed the importance of restoring
community confidence and this interim board should be seen as having credibility in
working with the ships. He noted that the group would need expertise/representation in
the areas of attractions, marketing, the sailing community and looking out for the CVB's
best interest. Brad has spoken to the following individuals and they have agreed to serve:
Attractions—Rocco Montesano (Chairman)
Marketing—Fred Doffs
Sailing Community—Duncan Sarno
CVB Board—Bert Quintanilla
Brad asked for a motion to approve the above individuals to serve on the Columbus Fleet
Association Board,Berney Seal made the motion,Tom Schmid seconded, motion passed.
Joey asked if the insurance packet that the city carries covers board members. Skip Noe
responded that he doubts it,he stated that the insurance does not cover board members
only the ships and their operation. He noted that the CVB could purchase a rider to cover
the new Association Board. Bert was concerned about some the language in the
Columbus Fleet by-laws. Skip said they would help clean up and develop a new set of
by-laws to cover the 12-month period.
VIII. HISPANIC CHAMBER CONTRACT:
Brad and Wayne met with Manny Ugues from the Hispanic Chamber and his board chair,
Gloria Perez. They discussed shifting their focus from ethnic convention to the leisure
side. Brad stated that Manny would be making a presentation to the board at their June
meeting. The Chamber understands the concern about accountability and keeping us in
compliance with hotel/motel association and bed tax laws. Brad noted that the
chamber's funding is subject to the whim of the board from a year-to-year basis. Brad
mat► feels this is a partnership that needs to work. Brad wants to give the chamber a 3-year
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�/ Board of Directors Mtg.
May 17,2001
commitment of a base level funding of$54,000.00. He noted that if things work well,the
funding could go up. He wants to add a caveat to that commitment that the funding level
will remain the same as long as the CVB's level of funding from the city remains the
same. Brad asked for a motion to extend a 3-year base level funding to the Hispanic
Chamber,Bert Quintanilla made the motion,Vangie Chapa seconded, motion passed.
There was a brief discussion of what is expected from the chamber,what has happened in
the past and any political ramifications.
LX. BOARD VACANCY:
Wayne informed the board that Jim Snow has tendered his resignation from the board
having been relocated to Los Angeles. This opens a slot in the lodging category. The
two nominations for replacement are Dave Prewitt with the Holiday Inn-Airport and
Kevin LaTone,Jim's replacement at the Omni Hotel. The board appointment will be
made by city council on June 12th.
X. CITY COUNCIL/CVB BOARD LUNCHEON:
Brad reminded the board that the next luncheon will be Tuesday, May 22od in the
basement training room of city halo Bill Pettus will do a marketing presentation.
They will also discuss board retreat results,positions and goals,review the last quarter, a
budget overview and discuss the supplemental request.
XL PRESIDENT'S REPORT:
Wayne introduced Connie Cardemon who will be taking over the accounting department
at the CVB on a contract basis. Fite&Wheeler, who are conducting the CVB's audit,
recommended her. Wayne reported that the CVB has been invited to participate in the
Mayor's Oversight Committee on the convention center's expansion. Wayne,Martha
and Lou attended the first meeting and will continue to do so. He reported that on May
3n°,he and Brad were involved in an airport presentation to Southwest Airlines for
possible new routes. Wayne thanked Joey for his diligence in cutting bureau
expenditures. He also reported that he and Joey are working on staff reorganization that
will help the bureau run smoother and be more productive. He noted that Lou Garcia has
moved into the Convention Sales Manager position.
XII. NEW BUSINESS:
Joey discussed the Star Report and the information it can provide,such as comparisons
with our city and other cities. He noted that the cost for it is in the budget. Tom Schmid
asked if such information is available for free through the state. Joey stated that
information is available through the state but typically it's on a quarterly basis and almost
a year to 10 months after the fact before you get information. Joey reported that they are
doing a presentation for LULAC in Phoenix in June for their 2004 convention. He noted
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Board of Directors Mtg.
May 17,2001
that 2004 is LULAC's 75th anniversary and since the organization was founded in Corpus
Christi,they are really going to push that issue in their presentation.
XIII. OLD BUSINESS:
None
XIV. ADJOURN:
There being no further business to discuss,the meeting of the Board of Directors
adjourned at 1:43 p.m.
V d►
CONVENTION & VISITORS BUREAU
TOURISM SALES&VISITOR INFORMATION CENTER
�r ACTIVITY REPORT
May, 2001
MTD YTD
#of Definite leads 3 27
*#of Definite Room Nights 3,796 8,037
#of Tentative Leads 0 49
# of Tentative Room Nights 0 6,798
#of Trade Shows/Conferences 1 12
#of Sales &Media Cans 0 162
#of Site Visits/Fams 0 6
#of Sales Missions/Blitz 0 7
*#of Web Site Bookings ** 1,634
*# of TX Nat'l Tour Co. Bookings 20 107
#of Group Tour Bookings 3,776 6,296
(, *#of Definite Room Nights YTD reflect Tourism Sales Group Tour Bookings,Web Site Bookings&TX Nat'l Tour
Co.Bookings,Year To Date.
VISITOR CENTER ACTIVITY
Visitors assisted 13,210 117,768
Bulk mail requests fulfilled 4,194 24,043
SPECIAL PROJECTS AND ACTIVITIES
1. Hosted WE German Film Crew
2. Kim attended Pow Wow 5/6-5/9 in Orlando Florida
3. Activities for National Tourism Week
4. Sparkler meeting aboard the Texas Treasure 5/14
5. Jane and Ann attend Mayflower Tours Luncheon in Chicago 5/31-6/1
6. Attended Industry partners meeting
7. Attended HSMA Luncheon
*•BDSI Web Site Bookings not available at time of report
Attraction Attendance 2000 2001
thlio Museum of Scimce&History 8,079 9,154
Asian Cultures Museum 320 832
Texas State Aquarium 50,549 44,871
USS Lexington
lir V
411.1 Corpus Christi
Convention &Visitors Bureau
Convention Sales & Services
Activity Report
May, 2001
Convention Sales
99/00
MTD YTD YTD
Definite Leads 21 119 111
Definite Room Nights 3,560 49,405 76,303
Definite Lost(Current Year) 0 405
American Bowling Congress 88,950
Current Year Total Definite 3,560 138,760
illiv Pending Leads 29 237 121
Pending Room Nights 19,047 163,897 87,552
Pending Lost(Current Year) 49,763
Pending Turn Def(Current Year) 18,662
Current Year Total Pending 19,047 95,472
Previous Year Definite Lost 0 14,190
Previous Year Pending Lost 2,000 42,376
Definite SPCC Bookings 0 16 32
Pending BPCC Bookings 6 45 33
Pending BPCC Lost(Current Year) 1 10
Pending BPCC Turn Def(Current) 2
Total Pending BPCC Bookings 5 33
4 V
kir Definite Delegates 3,667 47,288 60,150
Definite Financial Impact 1,329,288 17,141,900 21,804,375
American Bowling Congress 85,000
ABC Financial Impact 45,000,000
Pending Delegates 18,513 140,858 62,248
Pending Delegates Lost(Current Year) 33,438
Pending Turn Def(Current Year) 17,403
Current Year Pending Delegates 18,513 90,017
Pending Financial Impact 32,631,163 24,826,943
Sales Assisted Definite Rm Nights 108 1,699 5,825
Sales Assisted Pending Rm Nights 0 6,876 12,062
Convention Services
11100 99/00
MTD YTD YTD
Service Leads Generated 17 170 N/A*
Conventions Serviced 14 181 134
Delegates Serviced 10,752 82,522 89,678'•
Centrally Housed Conventions 0 2 4
Transportation Serviced Conventions 0 6 12
*Beginning in August, 2000, Service leads generated are being reported for the fast time.
•*2000 total includes 12,800 visitors to the farm and ranch show in January,the same
number of visitors attended 2001;however,they are not being included as convention
delegates.
Other Activities
Austin Sales Calls(Martha.Lou)
Continued to update data base with mailer responses
Staff restructuring
S
CONVENTION AND VISITORS BUREAU
COMMUNICATIONS
ACTIVITY REPORT
MAY2001
k Executed National Tourism Week Events
• Organized Coloring Contest for local elementary students in honor of
National Tourism Week
k Created enticement flyers for three conventions
W Compiled weekly convention updates
Yr Wrote press releases for upcoming conventions
k began training for website updates
k $93,524.44 Bacon's editorial coverage for Corpus Christi in April
$914,461.72 FY 00-01 TOTAL,
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C,
SALES &MARKETING MEETING ATTENDANCE
MEETING DATE: 6/14/2001 9:00 a.m.
CVB Board Room
Jody Patel ()will attend ()Qwill not attend
Vangie Chapa Owill attend (X)will not attend
' Bill Morgan (X)will attend ()will not attend
N Lillian Riojas (X)will attend ()will not attend
Illia; v Dave Prewitt (X)will attend ()will not attend
Tom Schmid (X)will attend Owill not attend
John Meyer ()will attend ()Qwill not attend
Ed Persall (X)will attend ()will not attend
Rocco Montesano ()will attend Owill not attend
Tom Niskala (X)will attend ()will not attend
Alex Kovac Owill attend ()will not attend
Bill Pettus Owill attend ()will not attend
Cristina Garza (X)will attend ()will not attend
V
Month End
Financial Variance Report
May, 2001
Revenue:
• Website Income—Revenue stream has been re-estimated in forecast
projections.
• Royalty Income—This account plans for$10,000 proceeds from
publication of Beach to Bay Guide and DPG. This amount has been
removed from forecast projections
Expenses:
• Salaries—Savings of$7,477 related to absence of accounts payable clerk
and Accounting Manager position not filled
• Pension Contributions—Savings of$1,660 related to reduced benefits due
to employee turnover
• Advertising—Under budget $13,259, savings of$8500 for non placement
of Houston advertising, savings of$8000+on co-op ads in SA and
(lbwAustin.
• Computer Supplies Mtc. —Overage of$1500,due to $1375 expense for
MAS 90 annual mtc conract., shows budgeted in May on final budget but
not entered into accounting system
• Copying/Printing—Overage of$5963, due to $2588 for rack enticement
cards, $3500 accrued for tourism planners. Neither project was budgeted,
but both have been included in forecasting
• Dues/Subscriptions—Overage of$914,due to $310 WB Rotary
membership not budgeted, $430 MK PCMA membership budgeted June
• Event Hosting Local-$2000 savings due to under spending on TX
Birding Classic
• Staff Development—Overage of$1914, related to IACVB training of two
sales staff members
• Subcontracts—Savings$2500 release of Austin Contractor
• Travel Ent Meals—Savings of$7055 due to, $1800 cancellation of
Houston Blitz,$1350 cancellation of Reunion Network, $1200 no CEO
travel,$1250 Pow Wow travel savings, $1300 Communications
cancellation of IACVB
Columbus Fleet Expenses for Principal total$86,104 this amount should be
deducted from Net Profit. The full monthly amount of$22,000 is transferred each
month from the Operating Account to the Columbus Fleet Bond Payment Account,
41111/ this can be verified on the Balance Sheet.
410 4110
C C Convention & Visitors Bureau KAS90 Custon Rpt ;007
Balance Sheet Date Printed: 06/12/01
For the Period Ending KAY 31, 200: Page ;: 1
ACTUAL
ASSETS
CURRENT ASSETS
Operating Cash
PETTY CASH 300.00
OPERATING A/C 14,269.59
BUSINESS ?ROKOT:oN A/C 2218.53
BOYO ?AYKENT FUNDS 63,264.16
PRIVATE SALES A/C 26,635.25
PAYROLL A/C 3,2249.08
TOTAL CASH :^7,9 7.6`
ACCOUNTS RECEIVABLE
A/3 TRADE :4,829.14
ALLOWANCE FOR BAT DEBTS E2,0OO.0O?
TOTAL ACCOUNTS RECEIVABLE :2,825.14
INVENTORIES
KERCHANDISE 7,348.:9
11410 TOTAL INVENTORIES 7,848.19
DEFERRED ASSETS & ?3E?AIDS 36,692.57
TOTAL PREPAIDS 36,652.57
TOTAL CURRENT ASSETS 225,307.55
OTHER ASSETS
TRAVEL ADVANCES 700.00
TOTAL OTHER ASSETS 700.00
FIXED ASSETS ;Land/31dg/Equip► 306,66:.08
TOTAL FIXED ASSETS 306,661.08
TOTAL ASSETS 532,668.63
41p, 410
C C Convention & Visitors Bureau KAS90 Custoa apt 1007
Balance Sheet Date Printed: 06/12/01
?or the Period Ending KAY 31, 2001 Page 1: 2
ACTUAL
LIABILITIES AND EQUITY
CURRENT LIABILITIES
Short Term ?ayas:es
ACCOUNTS ?AYABLE 285.65
ACCRUE,: ACCOUNTS PAYABLE :•2,44..'33
ACCRUED TAXES 203.21
INSURANCE W/H (622.04;
PENSION/RETIREKEST ;.24)
MISC. W/H, WAY, 3TC 244.86
ADVERTISING ESCROW A/C ;4,6:8.28)
TOTA:, SHORT TERK ?AYABLE: 27,934.5`.
TOTAL CURRENT LIABILITIES 27,934.55
LONG TERK LIABILITIES
COLUKBUS FLEET 30ND ?AYABLE 2,449,999.99
TOTAL LONG TER LIABILITIES 2,449,999.99
TOTAL LIABILIITIES 2,477,9334.54
EEQUITY
FUND BALANCE ;2,:34,334.:4)
YTD EARNINGS 189,068.23
TOTAL EQUITY (:,945,265.91;
TOTAL LIABILITIES AXD EQUITY 5332,668.633
•
‘110 400
C C Convention & Visitors Bureau MAS Custoa Rpt t: 100
DETAILED INC.STMT-CVD Public Funded Ops Date Printed: 06/12/01
FOR THE TEN ?ERIODS ENDED MAY 31, 2001 ?age t: 1
Per:cc to Date + Year to Date + FY00
ANNUAL
Actual Budget Bud Var Actual Budget Bud Var BUDGET
REVENUE
HOT3L/M0T3L MARKETING FEES .12,240 :12,240 1,156,521 1,756,52: 2,088,454
ECO TOURISM GRANT 6,705 6,705 32,048 33,750 t:,702: 45,000
ADVERTISING - COO? ?ROM :2,300 :2,300
MARKETING - COOP Ka (8333: 8,330 (8,33330) 10,000
TRADE SHOWS - COO? ?ROM 301 ;8001 :4,946 :2,650 2,296 :3,100
ROYALTIES 633 (833 8,330 (8,3330; :0,000
WEBSITE ADVERTISING 4,166 ;4,:55) 4,354 41,650 ;337,3061 50,000
MISCELLANEOUS INCOME 660 860
MUSS? EARNED 449 1,200 115:1 5,627 :2,000 (5,373) :4,400
TOTAL REVENUE :19,394 :80,072 ;613) 1,821,656 1,873,241 145,5851 2,230,964
SALARIES i RELATED EXPENSES
SALARIES 56,630 64,107 7,477 590,212 541,070 50,858 769,284
L CONTTRIBUTIONS 4,203 4,903 100 44,187 49,030 4,843 58,836
'V' I!.'?LOYMENT CONTRIBUTIONS 5,405 541 ;4,8641 7,306 5,410 (1,896) 6,491
INSURANCE/PERSONNEL BENEFITS 6,108 6,674 566 56,413 66,740 10,261 80,088
PENSION CONTRIBUTIONS 2,419 4,133 1,660 :4,817 41,380 26,563 49,656
CEO'S BENEFITS 7633 523 (260( 4,556 5,230 634 6,276
?RS TAX DEDUCTIONS 113) :3 499 (499)
TOTAL SALARIES & RELATED EXPS. 75,594 80,886 5,292 718,090 808,860 90,770 970,631
OPERATING EXPENSES
ACCTG/LEGAL/PROF 3:7 9:: 594 22,251 :9,110 (3,141) 20,936
ADVEkTISING 8,7338 21,997 133,259 252,673 236,970 (15,103) 281,000
3AD 0337 EXPENSE 20 (20)
BASK CHARGES 6 (6) 22 122)
BOARD OF DIRECTORS 276 250 (26) 2,598 4,250 1,652 4,750
CAPITAL EQUIPMENT 2,644 2,000 1644( 2,000
COMMUNITY RELATIONS 3,260 (3,260)
COMPUTER/SUPPLIES/MAINT. 2,388 882 (1,506) :33,285 :1,461 (1,824) 14,715
COLLATERAL PRINTING 813 (813)
COPYING/PRINTING 6,088 :25 (5,963) 27,818 :4,155 (13,723) 20,405
DUES/SUBSCRIPTIONS :,694 780 (914) 22,209 21,057 4,848 30,934
EQUIP LEASE/RENTAL 33,269 3,606 33337 334,114 36,330 1,556 43,602
EQUIP REPAIR/MAINT. 425 680 255 3,360 7,899 4,539 9,457
EVENT HOSTING LOCAL 64 2,300 2,236 20,130 17,800 (2,930) 20,995
"/SITE INSPECTION (2,000) 1,916 3,916 6,221 25,327 19,106 29,500
iimmeAKTOR RIPEN-LAS CARABELLAS 22,000 22,000 220,000 220,000 264,000
'MUNICH GENERAL 1,753 :,357 (396) 13,601 :3,570 (31) 16,284
INTEREST RIP - COLUMBUS FLEET 13,131 (13,131) 133,896 (133,8961
MISCELLANEOUS EXPENSES 1,449 280 (1,169) 16,248 3,067 (13,181) 5,627
MEETING EXPENSES 222 500 278 1,480 4,800 3,320 5,800
OFFICE SUPPLIES 1,015 1,767 752 12,596 17,666 5,070 21,200
*PO ‘1100
C C Convention 6 Visitors Bureau KAS Custom Rpt 1: 100
DETAILED IIiC.STKT-CVD Public Funded Ops Date Printed: 06/12/01
?OR THE TEN ?3RIODS ENDED KAY 31, 2001 Page is 2
Ilmorr
a Period to Date - « Year to Date + FY00
ANNUAL
Actual Budge: Bud Var Actual Budget Bud Var BUDGET
PHOTOGRAPH? 50 :20 60 1,771 2,100 929 3,140
POSTAGE/FREIGHT 3,144 5,000 :,856 3:,234 53,6:4 22,380 63,682
PROMOTIONAL KERCHANDISE ;887 :,200 2,081 :7,588 :1,950 ;5,638) :7,200
UTILITIES/CONTRRACTS 5,997 4,979 (:,0:8: 58,156 58,1:5 (41: 68,336
SPARKLER 3XPENSESS 656 666 2,05: 5,660 4,609 8,000
STAFF DEV/EDUCATION 2,164 250 (:,9:4 7,519 :5,420 1,90: 18,420
SUBCONTRACTS 5,248 7,000 :,152 69,3113 15,330 5,517 89,330
TELEPHONE 4,9233 4,240 (683: 41,906 42,400 494 50,880
TRADE SHOWS/SALES MISSIONS 3,436 4,750 1,314 55,330 47,645 :7,685) 50,945
TRAVEL/ENT/MEALS 4,575 ::,630 7,055 45,185 89,085 43,900 59,195
TOTAL EXPENSES 67,495 99,186 3:,69: 921,'::2 1,064,38: :43,269 1,260,333
TOTAL OPERATING EXPENSES :43,089 :80,072 36,983 1,639,202 :,8733,241 234,035 2,230,564
NET INCOME (LOSS; 36,305 0 36,305 :88,454 0 :88,454 0
tom, ‘401
C C Convention i Visitors Bureau NAS Custom Rpt *107
PRIVATE SALES - INCOME STATEMENT Date Printed 06/12/01
For the TEN periods ended KAY 31, 2001 Page *1
+ Period to Date + + Year to Date + FY99
ANNUAL
Actual Budget Sud Var Actual Budget Bud Var BUDGET
REVENUE
SALES-VISITOR CTR, ITEMS 1,831 1,831 10,006 :0,006
INTEREST EARNED 5 5 207 207
TOTAL REVENUE :,840 0 1,840 10,213 0 10,213 0
SALARY RELATED EXPENSES
TOTAL SALARY RELATED EXPENSES 0 0 0 0 0 0 0
OPERATING EXPENSES
RANK CHARGES 24 (24) :92 (:92)
CAPITAL EQUIPMENT 1,600 (1,600)
MISCELLANEOUS EXPENSE 559 (659)
MERCHANDISE VISITORS CTRS. 1,520 (:,520) 5,759 (5,756)
SPARKLER EXPENSE :68 (:68) 1,005 (1,005)
TELEPHONE 38 (38)
itompwAVEL/ENT/MEALS 347 (347)
TOTAL EXPENSES 1,112 0 (1,712) 9,600 0 (9,600) 0
TOTAL OPERATING EXPENSES 1,112 0 (1,712) 9,600 0 (9,600) 0
NET INCOME (LOSS) :28 0 128 613 0 613 0
41or 'mow
CONVENTION&VISITORS BUREAU (5)
`fpr ANNUAL BUDGET-DRAFT
2000 2000 2001 2001 2001 2001
Mo. Program August Sejt ApdI May June July TOTAL
REVENUE
-
HoteVMotel Mkg.Fees 1,756,521 169,065 162,878 2,088,464
Eco Tourism Grant 32,048 2,955 14,995 49,998
Advertising Coop 12,300
Tradeshow Coop• 14,946 1,000 450 16,396
Marketing Coop
Website Income 4,354 - - 4,354
-
Royalties - -
Interest income 6,627 450 450 7,527
Misc Income 860 860
- - - 1,827,656 173,470 178,773 2,166,739
SALARIES&RELATED BENEFITS -
5-0T1 SALARIES 590,212 56,630 56,630 703,472
502 FICA CONTRIBUTIONS 44,187 4,203 4,203 52,593
503 UNEMPLOYMENT CONTRIB. 7,306 1,600 8,906
504 INSURANVEIHEALTHCARE 56,473 6,108 6,108 68,689
505 PENSION CONTRIBUTIONS 14,817 2,478 3,000 20,295
Pre tax deducations 499 0
507 CEO'S BENEFITS 4,596 - - 4,596
- - - 718,090 69,419 71,541 _ 858,551
EXPENSES
701 ACCT/LEGAL/PROF 22,251 1,194 1,194 24,639
703 ADVERTISING 252,673 19,000 13,500 285,173
Bad Debt 20
Bank Charges 22
713 BOARD OF DIRECTORS 2,598 250 250 3,098
lir 714 CAPITAL EQUIPMENT 2,644 - 2,644
716 COMMUNITY RELATIONS 3,260 - 3,260
717 COMPUTER/SUPPLS/MAINT 13,285 750 750 14,785
720 COPYING PRINTING 28,691 350 350 29,391
724 DUES-SUBSCRIPTTIONS 22,209 3,245 500 25,954
727 EQUIP.LEASE/RENTAI 34,774 3,120 3,120 41,014
728 EQUIPIREPAIR/MAINT 3,360 500 500 4,360
730 EVENT HOSTING SUBSIDY 20,730 1,800 3,395 25,925
732 FAM TOURS 6,221 600 600 7,221
734 GUARANTOR COLUMBUS FLEET 133,896 13,125 13,125 160,146
738 INSURANCE GENERAL 13,601 1,199 1,199 15,999
740 MARKETING CONTINGENCY 0 0 0
743 MISCELLANEOUS EXPENSES 16,248 780 780 17,808
745 MEETING EXPENSES 1,480 400 600 2,480
760 OFFICE SUPPLIES 12,596 1,100 2,100 15,796
762 PHOTOGRAPHY 1,771 20 420 2,211
765 POSTAGE/FREIGHT 31,234 3,250 3,250 37,734
768 PRODUCTION SERVICES - 25,000 0
•
770 PROMOTIONAL MERCHANDISE 17,588 - 17,588
775 UTILITIES/BLDG.MAINT. 58,156 6,418 6,681 71,255
778 SPARKLER EXPENSE 2,051 - - 2,051
782 STAFF DEV/EDUCATION 7,519 1,650 1,250 10,419
784 SUBCONTRACTS 69,813 6,750 6,750 83,313
785 TELEPHONE 41,906 4,923 4,923 51,752
786 TRADE SHOVVS/SALES MISSION 65,330 1,500 1,500 58,330
790 TRAVEL/ENTIMEALL.S 45,185 3,880 4,780 53,845
TOTAL OPERATING EXPS - . :- 21,1112 ?'a;$,7o4 ..74 'iii; ',-Uri,1,068,191
TOTAL SALARIES&OPER EXPS - - - 1,639,202 145,123 167,955 1,926,742
Columbus Fleet 8,875 8,875 17,750
NET DIFFERENCE V-01 z..r��. '57. M72:1 a ` .4.2,
11111/
1
06/1412001127 PM
As of 5/31/01 Oper Cash 74,270
BP Cash 219
Payroll Cash 3,249
A/R Trade 8,000
Cash 06/01 19,472
Cash 07/01 1,943
107,153
NP 286
Accrued NP 32,441
Accrued Tax 203
Misc 245
Advertising (4,618)
Prepay due 6,170
34,727
Estimated Cash 7/31/01 72,425
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