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HomeMy WebLinkAboutMinutes Corpus Christi Convention & Visitor Bureau - 09/20/2001 V MINUTES CORPUS CHRISTI CONVENTION&VISITORS BUREAU BOARD OF DIRECTORS MEETING Thursday, September 20, 2001 - 12:00 p.m. Museum of Science&History—Water Garden Room PRESENT: Brad Lomax-Chair, Bill Goin, Bill Morgan, Bill Pettus, Tom Schmid, Cristina Gana, Dan Viola, John Trice, Bemey Seal, Linda Routh, Skip Noe,Lillian Riojas, Govind Nadkarni ABSENT: Mayor Loyd Neal, David Garcia,Victor Gonzales, Dave Prewitt, Jody Patel, Bert Quintanilla, Vangie Chapa STAFF: Wayne Bennett, Terry Morales, Connie Cardamone, Carol Dunton Brad asked for a moment of silence prior to beginning the meeting in honor of the victims of the September 11t attack. I. CALL TO ORDER: Brad Lomax called the meeting to order at 12:04 p.m. H. APPROVAL OF MINUTES: Brad made a motion to approve the August 16, 2001 CVB Board of Directors meeting minutes. Motion was seconded, motion passed. III. PUBLIC COMMENT: None IV. FINANCIAL REPORT/FINANCE COMMITTEE Wayne reported that the financial report and the Finance Committee report will be combined. Connie reported that the handouts the board received were the final in-house July financials and the final audit for Dec. 1999—July 31, 2000. Connie informed the board about the issue of the ending and beginning balances not matching. She outlined the procedure of work that allowed her to correct it. She noted that the July financials will be what she presents to Fite&Wheeler for the 2000-2001 audit. Connie reviewed the August financials, executive summary and variance report with the board. Connie noted that the bureau received $541.00 in web site income;which was expected last year. Connie reported that the 2000-2001 audit will begin in two weeks. She is going to be doing the prep work in early October. She expects that by the December board meeting, the final audit should be complete. Brad asked for a motion to approve the final July financials, Cristina Garza made the motion,Bill Goin seconded, motion passed. Bill Morgan asked for more detail descriptions in the variance report. Brad asked for a motion to approve the August financials,Tom Schmid made the motion,John Trice seconded,motion passed. SCANNED v Corpus Christi Convention and Visitors Bureau Cash Flow Statement For Month Ending 9/30/01 Operating Cash 190,791 Business Promotion Cash 219 Payroll Cash 2,872 A/R Trade 62,099 255,981 Accrued A/P 115,450 Accrued Tax 384 Misc 771 116,604 Supplemental Budget Items approved YE01 32,000 Promotion & Special Projects 40,000 Reserve Fund Available Cash @ 9/30/01 67,377 11110 D O N O }mem d O O Mono CD 0 3 y 3 A CP Cl.' 5 x to 90 CD 0 A m e m a c. 0 v m C m 7 rt a d too re. •d to w d 3 co �. ri c , _ _ a 11 O d d 0 d n d d d N o 7 0 ci P > o o CO y -o O n o, 0' co A a a m �: V OG .o a A O, 01 a + o CO O C O n o 4I co N t0 V A l0 la IJ a -co a 7 N W t0 O O 01 tp N N CO O CO tp td V V S tb O O e e N N O N T 0 CO -• N CO 0000 0 0/� A o O t0 CON w W W V e O W W V W A 0) A e eO it O 0 O e e e eeeeeee eee P 7 G N CD + D 9 TI 7 Oy 0N� N T A N Cypl b N CD 0I CO - A 0 A V CO N CO 01 O W O O T + O + 0 Co C. 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V 11.0 Month End Financial Variance Report September, 2001 Revenue: • $6090 check from the Omni, could not locate an 0/S invoice. Coded as miscellaneous income. Waiting on clarification from the Omni. Expenses: • Advertising—Under Budget$5000.00 due to savings on TTIA Vacation Guide Inserts. • Computer Supplies Mtc. —Overage Budget of$1400. Incorrect Budgeting. Monthly budget provides for$350. Interconnect$514.00/mo. Computer technical services: Richline Technical $900.00. Printer Repair: $203.95. • Miscellaneous Expense—Over Budget of$ 2599. Wayne Bennett: moving expenses$1633. Matera Paper goods: $175. Everest Beverage Service$480. (All visitors centers and main office) • Photography—Over budget$799.00. Tumlinson Photography charges for high-resolution scans,$300.00 was budgeted for August and was not used. • Sparkler Expenses—Incorrect budgeting. Corpus Christi Stamp Works: $27 for nametags. Pettus Advertising: Reimbursed$965.00 for Sparkler Appreciation Luncheon(The CVB does not have membership at the Town Club). Sandra Anderwald: $196.00 deposit for sparkler Christmas gifts. • Trade Shows/Sales Missions—Over budget $1483.00. Tumlinson Photography: $2368.90 for small tradeshow booth. Convention & Visitors Bureau 41/ KAS90 Custoa Rpt 1007 Balance Sneet Date Printed: 10/10/01 For the Period Ending SEPTEKBER 30, 2001 Page 4: 1 ACTUAL ASSETS CURRENT ASSETS Operating Cash PETTY CASH 300.00 OPERATING A/C :90,791.06 3USINESS PROMOTION A/C 219.:: BOND PAYMENT FUNDS :23,533.35 PRIVATE SALES A/C :6,921.39 PAYROLL A/C 2,872.01 TOTAL CASH 334,637.4E ACCOUNTS RECEIVABLE A/R TRADE 65,029.35 AIR OTHER 1929.66' ALLOWANCE FOR BAD DEBTS ;2.000.001 TOTAL ACCOUNTS RECEIVABLE 62,059.45 INVENTORIES MERCHANDISE 8,079.89 TOTAL INVENTORIES 8,079.85 DEFERRED ASSETS & PREPAIDS 74,691.46 TOTAL PREPAIDS 74,651.46 TOTAL CURRENT ASSETS 479,508.30 OTHER ASSETS TRAVEL ADVANCES 700.00 TOTAL OTHER ASSETS 700.00 FIXED ASSETS (Land/B1dg/Ecuipl 266,725.56 TOTAL FIXED ASSETS 266,725.56 TOTAL ASSETS 746,933.86 . , 44 Convention i Visitors Bureau MAS90 Custoi Rpt 1001 Balance Sheet Date Printed: 10/10/01 For the Period Ending SEPTEMBER 30, 2001 Page I: 2 ACTUAL LIABILITIES AND EQUITY CURRENT LIABILITIES ACCRUED ACCOUNTS PAYABLE :15,450.00 ACCRUED TAXES 383.58 INSURANCE W/H 1622.041 PENSION/RETIREMENT 553.32 MISC. W/H, U WAY, ETC 710.58 ADVERTISING ESCROW A/C 8,065.37 AQ.Bowl!ng Cong.Subsidy 2006 15,000.00 CAPITAL LEASE PAYABLE 35,287.72 Insurance Financing Obligation 5,503.86 TOTAL CURRENT LIABILITIES 180,392.39 LONG TERM LIABILITIES COLUMBUS FLEET 30ND ?AYABLE 2,450,000.00 TOTAL LONG TERM LIABILITIES 2,450,000.00 TOTAL LIABILITIES 2,630,392.35 EEQUITY FUND BALANCE (1,954,425.621 YTD EARNINGS 70,961.09 TOTAL EQUITY (1,883,458.53! TOTAL LIABILITIES AND EQUITY 746,933.86 C C Convention & Visitors Bureau*, NAS Custoa Rpt 4: 100 DETAILED INC.STMT-CVD Public Funded Ops Date Printed: 10/11/01 FOR THE TWO PERIODS ENDED SEPTEMBER 30, 2001 Page t: 1 + Period to Date + + Year to Date + FY02 ANNUAL Actual Budget Bud Var Actual Budget Bud Var BUDGET REVENUE HOTEL/MOTEL MARKETING FEES 187,892 :87,892 423,717 423,717 2,091,235 ROYALTIES 2,500 WEBSITE ADVERTISING 541 541 MISCELLANEOUS INCOME 6,090 6,090 6,090 15,000 (8,910) 15,000 INTEREST EARNED 719 400 319 1,304 800 504 4,800 TOTAL REVENUE :94,701 188,292 6,409 431,652 439,511 (7,8651 2,113,535 SALARIES & RELATED EXPENSES SALARIES 56,211 56,466 256 114,715 112,933 (1,733) 677,592 FICA CONTRIBUTIONS 4,204 4,319 115 8,582 8,638 57 51,828 UNEMPLOYMENT CONTRIBUTIONS 425 424 849 849 5,100 INSURANCE/PERSONNEL BENEFITS 4,654 6,537 :,883 10,213 :3,074 2,861 78,444 PENSION CONTRIBUTIONS 3,138 3,575 437 6,456 7,150 693 42,900 PRE TAX DEDUCTIONS 763 1763: 627 (626) TOTAL SALARIES & RELATED EXPS. 68,970 71,322 2,352 140,593 142,644 2,051 855,864 OPERATING EXPENSES ACCTG/LEGAL/PROF 371 860 489 1,022 1,720 697 19,320 ADVERTISING 39,891 44,929 5,037 70,620 78,987 8,368 396,114 BANK CHARGES 3 (3) 8 (8) BOARD OF DIRECTORS 400 250 (150) 778 500 (278) 4,750 COMMUNITY RELATIONS 100 100 200 200 3,725 COMPUTER/SUPPLIES/MAINT. 1,754 350 (1,403) 6,522 1,500 (5,023) 9,495 COPYING/PRINTING (714) 714 22,778 23,500 722 34,250 DUES/SUBSCRIPTIONS 704 590 (114) 2,049 4,045 1,996 25,050 EQUIP LEASE/RENTAL 3,152 3,321 168 6,289 6,642 354 39,852 EQUIP REPAIR/MAINT. 545 545 173 1,353 1,179 7,592 EVENT HOSTING LOCAL 7,384 7,175 (208) 14,485 14,500 15 39,500 FAM/SITE INSPECTION 1,990 2,350 360 6,362 7,200 839 27,700 GUARANTOR EXPEN-LAS CARABELLAS 18,333 18,333 36,666 36,666 219,996 INSURANCE GENERAL 1,187 983 (204) 2,170 1,966 (204) 14,896 INTEREST EXP - COLUMBUS FLEET 6,496 (6,4961 18,455 (18,455) MISCELLANEOUS EXPENSES 3,158 560 (2,599) 6,286 1,870 (4,416) 7,470 MEETING EXPENSES 381 290 (911 512 580 68 3,480 OFFICE SUPPLIES 1,281 1,200 (80) 3,537 2,400 (1,138) 14,400 PHOTOGRAPHY 799 (799) 899 300 (598) 1,200 POSTAGE/FREIGHT 1,241 3,000 1,759 3,266 6,000 2,734 36,700 PROMOTIONAL MERCHANDISE (10) 10 8,990 9,000 10 27,800 UTILITIES/CONTRACTS 6,326 6,029 (297) 11,795 12,193 397 72,888 SPARKLER EXPENSESS 991 (991) 1,241 (1,241) STAFF DEV/EDUCATION 770 615 (155) 1,884 1,740 (143) 6,965 SUBCONTRACTS 5,920 6,750 830 12,226 13,500 1,274 86,530 TELEPHONE 3,936 4,250 314 8,101 8,500 399 51,000 1101110 . C C Convention & Visitors Bureau KAS Custoa Rpt I: 100 DETAILED INC.STMT-CVD Public Funded Ops Date Printed: 10/11/01 FOR THE TWO PERIODS ENDED SEPTEMBER 30, 2001 Page I: 2 + Period to Date + + Year to Date + FY02 ANNUAL Actual Budget Bud Var Actual Budget Bud Var BUDGET TRADE SNOWS/SALES MISSIONS 3,516 2,033 (1,483) 6,267 4,648 (1,619) 55,698 TRAVEL/ENT/MEALS 4,060 4,900 840 6,463 10,550 4,086 51,300 TOTAL EXPENSES 94,987 109,413 14,426 223,178 250,060 26,881 1,257,671 TOTAL OPERATING EXPENSES 163,957 180,735 16,778 363,771 392,704 28,932 2,1 3,535 NET INCOME (LOSS) 30,744 7,557 23,187 67,881 46,813 21,067 0 C C Convention & Visitors Bureau 41110 WAS Custot apt 1107 PRIVATE SALES - INCOME STATEMENT Date Printed 10/10/01 For the TWO periods ended SEPTEMBER 30, 2001 Page 11 + Period to Date + + Year to Date + FY99 ANNUAL Actual Budget Bud Var Actual Budget Bud Var BUDGET EVEXUE SALES-VISITOR CTR. ITEMS 1,423 :,423 3,029 3,029 MISCELLANEOUS INCOME 157 :57 INTEREST EARNED 4 4 10 10 TOTAL REVENUE :,427 0 1,427 3,196 0 3,196 0 SALARY RELATED EXPENSES TOTAL SALARY RELATED EXPENSES 0 0 0 0 0 0 0 ?3RATING EXPENSES BANK CHARGES :6 (161 38 (381 MERCHANDISE VISITORS CTRS. 501 15011 (1251 :25 SPARKLER EXPENSE :96 !1961 :96 (1961 TOTAL EXPENSES 713 0 (7131 109 0 (1091 0 TOTAL OPERATING EXPENSES 713 0 (7131 109 0 (1091 0 YET INCOME (LOSS) 714 0 714 3,087 0 3,087 0 ow 4 0 | ( k | | ! ! } al 41 ) > | i | § ) CU CD ab 03 ! ! | E. { co | cc.. ` { , ` \ _ , ; _ ƒ )] S §) \ . k \ - a _ _ a Si PI ! 1.- 14 N k \ | U °\ 41 j i\ $\ Cr. , 4 # • • | ) j\ \ . \ \ / , \ a a a \ - \ ! k ; ) $ k ) | § § 4 , : � ; k _ _ ± •� fr » y | ! - § 2 , Ei \ \ 0, k . . 5 ` � (� | * 3; to - - - co 4, •| al . / .2 -k !; ! . a | \ \ \ \ \\j )41 a 69 a } a- _ 49 a I ) k \ \ ` ! ) 7 \ | t - 2 Ik # ƒ 44 ! \ )• ( . ® *±f — O. 69 . , . . . ! ! » _ _ - , © ) | § § P . 2 ± 8 coc a-.,cin oo:.3i LIIT Li- t-lr+r& -* ytfa:Stier `iti NU..!`jb WO2 1: City of _ Corpus 41:111 Chrzsti ......... - August 14,2001 Ms.Cot nie Caniemon Corpus Christi Convention and Visitors Bureau PQ Box 2664 Corpus Christi,TX 78403-2661 Dear Ms Cardenwn Your check of May 22, 2001 for S78,787.50 was prepared in anticipation of the June 1,2001 Debt Service Payment on the"Combination Tax and Hotel Occupancy Tax Revenue Certificates of Obligation,Series 1994-A" However, the City had recently completed a refunding of portions of several issues (including this one) which closed in Mrd-April. Computation of the distribution of the refunding savings was completed in early June,and it is anticipated that the June payment will be applied as follows: Original Jum 1 payment 0 O +b // $78,78750 Revised June 1 payment 19,487.50 Balance on deposit for Convention and Visitor's Bureau at 8/13/01 < $59,300.00 Balance to be applied to Revised September 1.payment 35,87622 Balance to be applied to Revised December 1,payment 23A23 }3 Total Revised December 1 Payment 119487-50 Balance Remaining on Revised December 1 Payment at 8/13/01 $96,06432 Sincerely, &.,,__: Zez-o-- --A--r--ar--r--P-ar------- Chris Commons Senior Accountant IV Oirectot of FinanclJI Services P.O.Box 9277 • Corpus Christi.Texas 78469-9277 • (36!)880-3600 a-i Tim 60 N R h R ti N N p opo m m D 0 0 10 0 0U pN s; J D O o f O VrV V• m A- 2 Qa ♦ V ♦ O � N N Q2 2 Z t m g g E r g g N O o ics LLXng r , 1- t. 4 4 at tmn3 O 4g i z i cv dd W za oW g Eva p O 8 o o O O (U7 J O O co U r m o z V M p o m a n , Z W 0 _ o o o oS S g o 2 4 o p 2OpP8op 8 ~ ^ AN 'd e 46 OoOo C O 6 O O G O MOW m n s s ( h q 7 .$ ao ^ of..- v n, X U g5m o p o p p p p g o 8 $ 8 0 8 8 $ W `2 8 v 8 8 a 0046 w '� 8 n o 4 o d o d o o c o 0 U Ozz W m m m N0 d n n t ~ O O S.- W v r- r: m ai v �- v v W N ai lei v1 r oad x,,..W x O o o80 au.! -� n OO 8 o O OO 8 8 O O r� o a ut o a. o o 0 8 O Z 0 6 8 c o ci o Z o x g so c� n K c a cc N 8 h _ _ ry 2 8N S0 T EO p^^ aN ry N 4.4 0e. ry tr ' N ((yy q p p p p1 N 4.0 n8, 808 0D 00 0) 00 0 cp0dv 8088 28, 28 mv,mg 4. 878 O <�s gi cn.o t-�o�°gor�o .� grro ryory ai „p� v .,,i. 4.'a."° 0)0{06 �„,--7o gc o v0 do:o aQ4 a 2 'C 0 4.p..- wo vi O m C a W h 0 V p.'C aQD1 � o � P. 0) N n 0 YrN o a coag^ w ' r' V n r �F^ m V'm 'f N 6w w .7-'z ❑ p ep m j0u7. 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'5, § ( 3 4 rq - - - - e ` I _■ Fe \co 8e m o z k j § 2 % 5 0 • k% q k § § § g 0 / o �, z i < Z3! 1 1 § ] ci 8) a a a a d d $ . d 7 uo}_ w K§��11� �� _(&§ 2 u 8 « G ° 7 f �I §\ ' 0 o G % § a z ui 22 \ io %§ 1 oe 22 N , a MI 0 N el)z § i ƒ N N N § 0 (§ §}q \§)) §\§§ •-§] z 2 - 6 o ai 0 R - N - N N } p \3/ Lu K§k ° ##@ 46 k§�2 �\ \ \Cr / $° _ 4- k k $2/ Q n ); -E3 ztf < 828 8887 8784 0a §' o}E �0, n 0 ,§0 C§ - 2§ E 2 k © §] UJ _NN nF- - - -° P. kkk k\\. \kkk \— 0d £8'ON ATE MB !9 + 30NUNI13 JO AlID 90:e! !@/EZ/LO S Page 2 Board of Directors Mtg. September 20,2001 V. COMMITTEE REPORTS: • Sales& Marketing—Bill Morgan reported that the committee has met twice. At their regular meeting on the 13th,the committee discussed advertising space and newspaper inserts that is currently being worked on or already released. The committee contemplated staffing the October release due to the events of September 11th,the committee unanimously agreed to go forward with the ad. Bill also reported that the Sales&Marketing Special Called meeting was to discuss if they should take a different advertising direction due to the South Padre incident and the September 11th events and to discuss the air service situation. He noted that Corpus is a drive in market and he feels that we will see an increase in visitors. He noted that the committee agreed to remain with the advertising plan we have now. Brad stated that we have 3 major advertising drops in the next 90 days with an emphasis on the fall season. Wayne gave a brief report on how the September 11th event has affected larger cities with fly in markets. He also stated that because of the tightening of the Mexican border, many are choosing not to go into Mexico so hopefully we can receive that traffic. Bill Pettus reported that the state of Texas will be running a campaign labeled"See Texas First". He noted that as a collective statewide efforts, we would be able to generate an expanded awareness. He also reported that there will be tremendous opportunities for advertising in the Spring geared toward Spring Break. Many displaced families who were considering going to South Padre, may now consider Corpus as their destination. Wayne presented the goals for the bureau's sales team for 2001-2002 and the tradeshows they plan on attending. • Governmental Affairs—There was a brief discussion on the impact of the September 11th event at the airport and what the impact may be for the 2%hotel tax for the convention center expansion/arena. • Evaluations& Guidelines—John Trice reported that the committee outlined a two tiered effort;one is evaluation by CEO regarding job performance and the other is to evaluate overall bureau performance during an extended period. He will like to form a peer group of about 4 or 5 like size associations in similar markets to share guideline data for generalized performance. The five categories that the bureau will be evaluated on is financial data,sales results,amount of media exposure,technology and tourism composite. There was a brief discussion regarding the annexation of the strip of island and the impact it will create in the hotel occupancy tax. V `rl Page 3 Board of Directors Mtg. September 20,2001 VI. COLUMBUS FLEET ASSOCIATION: Rocco reported that the fleet did well in August with attendance up 60% from the previous year. The fleet collected about $1,200.00 more than budgeted. He added that many schools are starting to incorporate the Columbus Fleet into their educational programs. There is an increase of school groups inquiring or booking. Rocco emphasized the importance of avoiding negative press for the fleet. VII. PRESIDENT'S REPORT: Wayne commented on the board's level of commitment to the bureau. Wayne reported that Carol Dunton,the new Public Relations Manager, has been able to identify some functions on the web site that needed attention and was able to take care of it in house. Wayne noted that he has been sworn in to the Sister City board and is enrolled in the Leadership Corpus Christi class. He also reported on 2 volunteer student interns who will be working at the bureau in different departments including the visitor centers. Wayne reported that the staff will begin Friday FAM trips that will entail staff visiting the area attractions. Carol informed the board on press releases she will be sending and patriotic plans for the Labonte Park Dedication. Wayne also reported that he presented the proposal to participate in a historic display panel in conjunction with the cities' 150th anniversary,at a cost of about$2,500.00. He stated that after reviewing,the Sales& Marketing committee unanimously agreed not to participate. Wayne also reported that he is beginning the inventory process of bureau assets. VIII. NEW BUSINESS: None IX. OLD BUSINESS: None X. ADJOURN: There being no further business to discuss,the meeting of the Board of Directors adjourned at 12:55 p.m. MINUTES CORPUS CHRISTI CONVENTION&VISITORS BUREAU SPECIAL CALLED BOARD OF DIRECTORS MEETING Thursday, October 4, 2001 - 12:00 p.m. Museum of Science & History—Water Garden Room PRESENT: Brad Lomax-Chair, Bill Goin, Bill Morgan, Bill Pettus, Dan Viola, John Trice, Berney Seal, Linda Routh, Skip Noe, Lillian Riojas,Govind Nadkarni, Jody Patel, Dave Prewitt, Bert Quintanilla, Victor Gonzalez,David Garcia ABSENT: Mayor Loyd Neal,Cristina Garza, Tom Schmid, Vangie Chapa STAFF: Wayne Bennett,Terry Morales, Connie Cardamone, Carol Dunton I. CALL TO ORDER: Brad Lomax called the meeting to order at 12:03 p.m. II. ARENA/CONVENTION CENTER CONSTRUCTION UPDATE: Brad reported they have been receiving requests regarding the expansion. He has spoken with Wayne about marketing the two new facilities beginning now. David O'Neal, a consultant with Conventional Wisdom,is helping advise and oversee the design phase of the expansion of the convention center and the construction of the arena. David explained that his company specializes in convention centers and management issues. He noted that the average convention center expansions are usually about 130%the size of the original building and expansions are performed generally about every 7 to 10 years. He gave the board a brief review of other convention center and arenas that they have worked with. He noted that the city made a strategic decision to attract the best advisors and designers for the new facilities. He stated that both facilities are currently in design and ready to go on to the next phase with approval by city council. David stressed the importance of attracting top-notch staff to sell and operate the facilities. The convention center and arena will share some facilities that adds more value to the dollar. He added that the project is on schedule and on budget. He reported that the city would see a paradigm shift and the CVB would play a larger role in the convention market. The bureau will be responsible for leading the long-term use of the facilities. SMG will have a management role responsibility. David stated that the state association would be the primary markets. He suggested that 5 years be the minimum planning window for planning efforts that will include a marketing plan,a staffing plan,advertising,what tradeshows to attend,etc. He added that collateral material would take a different focus than what it is now. He noted that the challenge we will face in examining what we need to do to do this right would be significant. He also stated that the meetings and conventions market is one of the top ten industries in the country. We would have to identify the value of this market to justify additional finding. Page 2 Board of Directors Mtg. October 4,2001 He also added that once the convention center is fixed, we should identify the next weak link such as restaurants and hotel supply. He stated that one key factor for meeting planners is transportation. There was a brief discussion on how the possible increase in the hotel tax and increased business could affect the bureau and the city as a whole. David Garcia added that any anticipated increases are speculative and they have no evidence of that. Manuel Ugues inquired about the timeline of the contract signing with SMG and who would oversee the vendors for the facilities. Skip Noe responded the contract should be signed in about 3 to 4 weeks and any vendor would go through the normal process through the city. III. AIR SERVICE UPDATE: Jerry Kane with the airport advisory board updated the committee on the reinvigorating of the Air Service Task Force originally created in 1991 and the situation of service at that time. He noted that many businesses are highly sensitive to how many people come to town. He added that they understand why certain factors exist, but we won't have to live with the situation for a very long period of time. He reported that after October 31st it will be harder to get in and out Corpus Christi because of the change in air service. He noted that certain airlines that have market share position that they will be giving up. Part of the problem with air service;we created by flying out of San Antonio or Houston which lowers the load factors. Dave Hamrick with the airport gave the board a brief update on operations. IV. NEW BUSINESS: None V. OLD BUSINESS: None VI. ADJOURN: There being no further business to discuss, the meeting of the Board of Directors adjourned at 1:21 p.m. V CONVENTION & VISITORS BUREAU TOURISM SALES & VISITOR INFORMATION CENTER ACTIVITY REPORT September, 2001 MTD YTD #of Definite leads 0 2 *#of Definite Room Nights 0 57 #of Tentative Leads 2 7 # of Tentative Room Nights 140 268 # of Trade Shows/Conferences 1 1 # of Sales& Media Calls 0 0 # of Site Visits/Fams 0 0 # of Sales Missions/Blitz 0 *#of TX Nat'l Tour Co. Bookings 26 63 #of Group Tour Bookings 0 20 *#of Definite Room Nights YTD reflect Tourism Sales Group Tour Bookings, &TX Nat'l Tour Co.Bookings,Year To Date. VISITOR CENTER ACTIVITY Visitors assisted 11,375 27,290 Bulk mail requests fulfilled 531 2,257 SPECIAL PROJECTS AND ACTIVITIES I. Staff worked Laborite Park dedication;dedication attracted 3,000 visitors. 2. Jane worked on 3000 piece mailer to Texas Bandmasters Assoc. members 3. 4. Attended HSMA Luncheon. 5. Jane,and Kim attended TT1A Travel Summit in Austin. Attraction Name: 2000 2001 Texas State Aquarium 29,000 21,729 Asian Culture Museum N/A 184 C.C.Museum 3,455 4,102 USS Lexington 17,239 15,156 C.C. Botanical Unreported Unreported V J Corpus Christi Convention & Visitors Bureau Convention Sales & Services Activity Report SEPTEMBER, 2001 Convention Sales 2000/2001 MTD YTD YTD Definite Leads 17 26 18 Definite Room Nights 7,828 18,368 14,112 Definite Lost (Current Year) 0 0 0 Current Year Total Definite 7,828 18,368 Pending Leads 15 40 31 Pending Room Nights 6,754 17,086 39,235 Pending Lost (Current Year) 0 160 Pending Turn Def(Current Year) 30 N/A Current Year Total Pending 6,754 17,056 Previous Year Definite Lost 2,510 3,335 Previous Year Pending Lost 5,806 23,203 Definite BPCC Bookings 5 7 3 Pending BPCC Bookings 3 5 10 Pending BPCC Lost(Current Year) 0 0 NA Pending BPCC Turn Def(Current) 1 1 NA Total Pending BPCC Bookings 2 4 4 Definite Delegates 9,425 15,650 11,300 Definite Financial Impact 3,416,563 5,673,126 4,096,250 Pending Delegates 6,330 72,600 31,786 Pending Delegates Lost(Current Year) 0 0 NA Pending Turn Def(Current Year) 0 200 NA Current Year Pending Delegates 6,330 15,630 Pending Financial Impact 5,665,875 10,895,300 Sales Assisted Definite Rm Nights 420 420 300 Saks Assisted Pending Rm Nights 0 0 3305 Convention Services 00/01 MTD YTD YTD Service Leads Generated 3 7 44 Conventions Serviced 20 30 39 Delegates Serviced 4,992 7,187 11,998 Centrally Housed Conventions 0 0 0 Transportation Serviced Conventions 0 0 2 Other Activities Attended HSMA Meeting Austin sales calls(LG) Participated in TSAE Master's Golf Tourney(LG) Site Tours—Assn for Improvement of Minorities(LG);TAPHERD(LG);Alpaca Owners&Breeders Assoc(KT) Tradeshows—Affordable Meetings,Washington DC(MK) Conferences—Preconference Mtg for TAMB(LG) Prospecting/Telemarketing—316(RCMA,SGMP,Austin FAM) Staff worked on Labonte Park Dedication it Q R w w 4 Y Q Q lig E a 3 3z ^' i a � � m o c N N w CO (10 N A N O w J w N w CO J a A CO 0 Z 0 0 0 cam Qm T D m 3 � F ss coy m2tEC 01 ini CONVENTION AND VISITORS BUREAU PUBLIC RELATIONS ACTIVITY REPORT September 2001 • Web Site maintenance: link repair,calendar updates, structural changes • Began development of comprehensive database consisting of Texas area newspapers(contact and demographic information) • Began development of nationwide database consisting of target newspapers and magazines (contact and demographic information) • Discussed with Noami Snyder, Corpus Christi Caller-Times business writer, the prospect of developing an area in the business section devoted to convention bookings. (confirmed) • Developed and designed convention brochure ads • Initiated and organized"Corpus Christi/CVB Patriotism"campaign; press releases and windshield flags for visitors centers • Handled convention and current events press releases • Provided CVB video and local contacts to HBO Sports for HBO Boxing After Dark • Created storyboard for Vacation Corpus Christi Web site FY 00-01 Goal $700,000.00 FY 00-01 Total $1,102,968.81 Web Site Report Visitors: 12,504 Travel Hero Hotel Reservations September 2001 Reservations 56 Room Nights 113 Cancellations 4 Estimated Revenue $8,785.56 $ Es | | | | 1, § ( I \ ■ I ■ § NK § | i w } mem ) \ . % # a ` ` ( k E @ / 7 / / ( { ; m | { E n 0 It \ \ / k / / / 2 , o , m to 00000 ] \ § e ; „ _ 1 ¢ f ƒ fff § o \ ( 632 ; 9 ; e § § / ■ ■ § % tkt ® § § ( ( § § § nk ea E / � \ \ \ \ } k it ]] . w000 k 4 v General Statistics September 2001 http://www.corpuschristi-tx-cvb.on, Overall count of visits to the Web site for the month: Visits Over lime 800 IIIIIIIIIIIII� 1 ■ III71IM 600TH IP II-_ ill FPI r1 I ! f'i l ■ r7 ! I I °°° il7117171171 ! II !; II illll 30'° II lll 11 HH I ! I lilt ! II I °° I II H it I Ill lll ! I 09/02 09/04 09/06 09/08 09/10 09/12 09/14 09/16 0110 09/20 09/22 09/24 09/26 0928 09/30 09/01 09/03 09/05 09/07 09/09 09/11 09/13 09/15 09/17 09/19 09/21 09/23 09/25 0927 09/29 Activity statistics for the month: General Statistics Hits Successful Hits For Entire Site 254,448 Average Hits Per Day 8,481 Home Page Hits 10,788 Pages Page Views(Impressions) 45668 Average Per Day 1555 Document Views 46,031 Visits Visits 18,630 Average Per Day 621 Average Visit Length 00:06:49 International Visits 2.27% Visits of Unknown Origin 15.52% Visits from the United States 82.19% Visitors Unique Visitors 12,504 Visitors Who Visited Once 11507 Visitors Who Visited More Than Once 1,197 Hits-Number of times the server answers requests for elements on that page. Visitors/Unique Visitors-Number of different users who have visited the CVB Web site. 40 ill | | - 1 -• a [Ag | | .1 | ] I / xiffi: § ' . , . | . f ! ! PI - in . ! ! ! % - 5 | . 1 ! \ � � �-4 9 \ . . . . . . | ) « ; D ; ! , ! : ! ! ! ! ! ! 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