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HomeMy WebLinkAboutMinutes Corpus Christi Convention & Visitor Bureau - 11/15/2001 f�i V • MINUTES CORPUS CHRISTI CONVENTION&VISITORS BUREAU BOARD OF DIRECTORS MEETING Thursday,November 15,2001 - 5:00 p.m. Solomon P. Ortiz International Center PRESENT: Brad Lomax-Chair, Bill Goin, Bill Morgan, Bill& Will Pettus, Tom Schmid, Cristina Garza, Lillian Riojas, Vangie Chapa, Dave Prewitt, Jody Patel, Victor Gonzalez, Bert Quintanilla, Berney Seal, Linda Routh ABSENT: Mayor Loyd Neal , David Garcia, Govind Nadkarni, Skip Noe, Dan Viola, John Trice STAFF: Wayne Bennett, Terry Morales, Connie Cardamone, Carol Dunton GUEST: Mike Wheeler with Fite & Wheeler, CPA's I. CALL TO ORDER: Brad Lomax called the meeting to order at 5:42 p.m. Wayne presented an excerpt from the Mayor's State of the City address where he praises the CVB for their quick marketing response to 9-11. Brad reviewed his agenda outline for the evening. II. APPROVAL OF MINUTES: Brad made a motion to approve the October 18, 2001 CVB Board of Directors meeting minutes. Motion was seconded;motion passed. III. FINANCIAL REPORT: Mike Wheeler reviewed the draft audit for year end July 31, 2001 with the board. He added that a good job was done turning the financial situation of the CVB in the right direction. He pointed out that a new asset of$15,700.00 had been added to the financial statement;which represents the new tourism video. Mike discussed the long term savings in interest with the Columbus Fleet's debt refinancing. Mike thanked Wayne, his staff and the Financing Committee for their diligent work on restructuring and streamlining the CVB's budget. Bill Goin noted that the Finance Committee spent over an hour going over every line item of the draft audit with Mike and they were satisfied with the report. He also added that any suggestion from the auditors for smoother office accounting operations have been done or are in the process of being done. Bill Goin made a motion to approve the draft audit as presented, Bert Quintanilla seconded, motion passed SCANNED S Page 2 Board of Directors Mtg. November 15,2001 V. COMMITTEE REPORTS: • Sales & Marketing—Wayne reviewed the sales activity report with the board. He noted that in the tourism sales report there is also an attendance report on the attractions. He added that definite leads are up this year compared to last year. He reported that we have started using Travel Hero for online hotel reservations. • Governmental Affairs—No Report • Finance—Bill Goin reported that they reviewed and approved the 2000-2001 year audit draft. He stated they are still working on reviewing the bureau's fixed assets, accounting backup procedures, purchasing policy and future fintding. Connie went over the financials with the board. She pointed out and explained the accrued payables. She noted that we came out around $11,000.00 under budget projections. She also reviewed the variance report and executive summary. She added that there will be a difference in next month's financial statements because of the reversing of accrued payables that have been carried over from the end of last year. Bill pointed out the drop in bureau expense percentages and the comparison figures with IACVB. Brad asked for a motion to approve the financials as presented, Tom Schmid made the motion, Cristina Garza seconded, motion passed. • Evaluations& Guidelines—No Report IX. NEW BUSINESS: None X. OLD BUSINESS: None XI. ADJOURN: There being no further business to discuss,the meeting of the Board of Directors adjourned at 6:15 p.m. to go into the planning session.