HomeMy WebLinkAboutMinutes Corpus Christi Convention & Visitor Bureau - 09/19/2002 V
MINUTES
CORPUS CHRISTI CONVENTION&VISITORS BUREAU
BOARD OF DIRECTORS MEETING
Thursday, September 19, 2002 12:00p.m
Museum of Science&History/ Water Garden Room
PRESENT: Bert Quintanilla-Chair, Bill Goin, Bill Pettus, Cristina Garza, Dave Prewitt,Berney
Seal,Jody Patel, Skip Noe, Dan Viola, Tom Schmid, Linda Routh, Govind Nadkarni,
ABSENT: Mayor Loyd Neal, David Garcia, Victor Gonzalez,Bill Morgan, Vangie Chapa, John
Trice, Lillian Riojas
GUESTS: David Engel,Joe O'Brien,John Bell
STAFF: Wayne Bennett, Connie Cardamon, Terry Morales
I. CALL TO ORDER:
Bert Quintanilla called the meeting to order at 12:01 p.m. Bert thanked the city for the
coffee mugs given to board members commemorating the city's sesquicentennial
celebration. Bert noted that due to time constraints, he is going to move certain items up on
the agenda.
II. FINANCIAL REPORT:
Connie presented a final copy of the month end July 31"financials that were not approved at
the last meeting due to some adjustments that had to be made. She also reported that the
auditor's fieldwork has been completed. There will only be 2 adjustments to the July final
financials;which is for depreciation and amortization. Connie went over the financials for
the month ending August 2002. Connie reported that her executive summary would not
have budgeted numbers by the month. She is also looking at variations in financial
reporting such as quarterly budgeting. She will inquire what other CVB's are doing when
she attends the IACVB shirtsleeves session for CFO's in Atlanta. Total revenue for August
was$211,940.00;total expenses were $160,899.00, with net revenue of$51,000.00 minus
the principle portion of the bond payment.
Connie presented a copy of the final proposed budget to the board and reviewed it with
them. She went over line item changes she made. Wayne noted that in the royalty's line
item, they did not place a number there because he wasn't sure what to project in that area,
but he feels that we will have some royalties during the year. He added that the event
subsidy hosting has been increased and salaries were increased by 3%. There was a
discussion regarding the increased principle for the Columbus Fleet and the advertising
budget. Bill Goin made a motion to approve the final proposed budget as presented, Brad
Lomax seconded, Dave Prewitt recommended that the line item for the convention/arena be
changed to convention center because there may be other funding sources for the arena
Motion was amended, seconded, motion passed. Connie went over the Columbus Fleet
payment schedule that she put together for three years out.
III. APPROVAL OF MINUTES:
Bert made a motion to approve the August 15, 2002 CVB Board of Directors meet'
minutes. Motion seconded;motion passed. SCANNED
i.+
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Board of Directors Mtg.
September 19,2002
IV. PUBLIC COMMENT:
Kevin Latone reported that TSAE was in Corpus on September 9th and on the huge success
of the convention as a result of a team effort. He thanked all those who attended and who
was involved. Wayne passed out a letter from the executive director of TSAE
complimenting everyone on the event. He noted that he has been receiving many emails and
letters.
V. NOVEMBER BALLOT PROPOSITIONS:
David Engel representing Forward Corpus Christi, an organization campaigning for
Proposition 2, 2a and 2b. He explained that Proposition 2 is for a 1/8 of 1-cent increase in
sales tax for economic development to help create jobs in Corpus and help existing
companies in this community to grow and to provide skilled training for the workforce.
Proposition 2a is to take a portion of the 1/8 increase to use to fund the building of a major
league affiliated baseball stadium to house a minor league team Proposition 2b is to use
another portion of the 1/8 increase up to $500,000.00 a year to build affordable housing.
He asked the board for their endorsement. He reminded the board that in 2000, voters
passed 6 out of 7 propositions that were on the ballot. The one that did not pass was the 1/8
of 1-cent increase in sales tax for economic development. He noted that Forward Corpus
Christi is focusing specifically on Proposition 2 and are running a very positive campaign.
Linda Routh made a motion that this issue be directed to the Governmental Affairs
committee to make a recommendation at the next board meeting. Berney Seal seconded,
motion passed.
IV. STRONG MAYOR FORM OF GOVERNMENT:
Joe O'Brien(For)commented that a city must grow or die. He feels that over the years he
has contributed somewhat to the growth of this city by putting a tax cap(as approved by
voters)and keeping utility rates down which is good for business. He noted that changing
our form of government to mayor/council form, the mayor would be the chief executive
administrator. He stated that if the voters approve the change in the form of government,
they would like to see a charter commission formed with all segments of the community
represented. They would oversee the checks and balances on the mayor/council form of
government, salaries, and other issues where changes would have to be made on our city
charter. He envisions a mayor/council form of government that would be a kin to our
federal system. He added that we have had the same form of government since 1945 and
asked if our city has grown a little in 60 years. He feels that we need a change;to have a
mayor with no vote, a city council that sets the policy and decides the issues.
John Bell(Against)passed around a hand out on what he feels is a dangerous proposition
that is being put before the voters. John noted that back in the early 1940's,we had a strong
mayor form of government in the city;which led to a tremendous financial scandal. The
government of Corpus Christi was being run out of mayor's business office and also at his
home. John stated that although Mr. O'Brien said that the mayor would not have a vote,
John noted that those provisions on the charter are not changed. The mayor would be
heading the legislative body of city counciL He also noted that there would be no check and
balances on the proposal. He added that the proposal is the strongest mayor proposal that
anyone can envision anywhere in the country. John said that we might be left with a mayor
V
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Board of Directors Mtg.
September 19,2002
that is anointed as chief executive and chief administrator of the city,with no checks and
balances, no limitations,no qualifications. He feels this would have dramatic implications
on the single member district system. He strongly encourages everyone to vote no on this
proposition. Linda Routh made a motion for this issue to be directed to the Governmental
Affairs Committee for action recommendation at the next board meeting. Berney Seal
seconded, motion passed.
VII. COMMITTEE REPORTS:
• Sales& Marketing—Bill Pettus reported that the primary business of the committee
at the last meeting was to discuss and amend the media plan as needed. He stated
that they researched the publications regarding circulation,target markets and what
kind of editorial product they had in terms of future interests. He noted that the total
advertising budget for this fiscal year totals$567,000.00 with an additional
$10,000.00 contingency fluid for emergency/unforeseen advertising opportunities.
Tom commented that he wants to be sure that the leisure market funding is not
decreased. Wayne passed out current publications that are running stories on Corpus
Christi. He also reported on the new CVB e-newsletter. Bert recommended using
the chambers database for circulating the newsletter. Wayne also reported that the
staff is working on a calendar of events database and the website visitors over the
past year has increased from 200,000 to 300,000. Bill Pettus passed out the view
master promo item. He also passed out a newspaper insert with Corpus Christi on
page 2 and 3 with a 1.4 million circulation throughout the state. He also reported on
the new Wahoo insert due for release on October 6"'. Wayne stated that the sales
goals for the CVB are in the board packets for their review. It reflects a 10%
increase from last year.
• Governmental Affairs—No report.
• Evaluations & Guidelines—No report.
• Finance Committee—Bill reported that the committee reviewed all the financials.
They spent some time reviewing the Columbus Fleet obligation schedule. He also
stated that the committee has been working to streamline the reporting of the
financials for clarity and efficiency. Connie added that at the next board meeting
there would be a preliminary audit for the board's approvaL
VIII. COMMI11 hE DISCUSSION:
Bert stated that all board members should have received a fax where they can choose to
serve on any of the CVB's committees. He noted that he will be calling board members to
have a phone discussion or a meeting individually.
IX. BOARD RETREAT:
Bert stated that he would like to have the retreat as soon as possible,but since the elections
are coming up it may be better to hold off because some of the issues on the November
ballot may affect some of the board's initiative plans. He noted that he would like to ask
Susan Cable with the city to be the facilitator. Bert suggested having the retreat within 2 or
3 evenings sometime after the elections and finding out what Susan's schedule is.
it41/0
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Board of Directors Mtg.
September 19,2002
X. PRESIDENT'S REPORT:
Wayne reported that the next CVB/City council luncheon would be on October 22 on the 6th
floor conference room. The main part of the presentation will be the tourism impact study.
Carol is working with Pettus Advertising to condense the 47 page documents into 8 pages of
graphs,pictures and information. Wayne reported on the ribbons that were won at the
IACVB Idea Fair. He also requested direction on participation for American Bowling
Congress' 100th anniversary. It will entail decorating a large bowling pin commemorating
the 47 cities that have held the conference. The cost will be around $6,000.00. Wayne
stated that he has brought the request to the Sales &Marketing Committee and Finance
Committee who recommended bringing it to the board. There was a suggestion to invite
industry partners to participate and help cover the cost.
XI. NEW BUSINESS:
None
XII. OLD BUSINESS:
None
XIII. ADJOURN:
There being no further business to discuss,the meeting of the Board of Directors adjourned
at 1:09 p.m
. 4 J4i
Corpus Christi Convention and Visitors Bureau
Available Cash
For Month Ending 08/31/02
Operating Cash $ 254,786.56
Payroll Cash $ 4,376.29
$ 259,162.85
A/R Trade $ 33,694.35
$ 33,694.35
Columbus Fleet Interest to City 9/01 $ 48,192.75
Accounts Payable $ 48,727.68
Beach & Bay Guide Payable $ 13,312.54
Accrued Tax $ 466.75
American Bowling Congress Subsidy $ 8,600.00
Misc $ 9,018.00
$ (128,317.72)
Sub-Total Available Cash $ 164,539.48
Reserve for Special Events $ (40,000.00)
Available Cash @ 08/31/02 $ 124,539.48
C Convention & Visitors 3ureau 4400 AA390 Custom apt 3001
balance sheet Date Printeo: 10/14/02
?or the Period Ending AUG3ST 31, 2002 ?age 3: 1
ACTUAL
ASSETS
CURrkM ASSTS
Operating Cash
PETTY CAi{ 333.00
OPERATING A/C 254,786.56
3OND PAYMENT FUNDS 10,423.73
?aIvATE SALES A/C 335,575.68
PAYROLL A/C 4,376.29
TOTAL CASH 369,857.26
ACCOUNTS RECEIVABLE
AIR TRADE 35,04.35
ALLOWANCE FOR 3AD DEBTS ;20300.00;
TOTAL ACCOUNTS RECEIVABLE 33,654.35
INVENTORIES
KERCiiANDIS3 4,336.86
TOTAL INVENTORIES 4,306.66
DEFERRED ASSETS & ?3EPAIDS 55, 36.92
TOTAL PREPAIDS 55,:336.92
TOTAL CURRENT ASSETS 463,0335.335
OMER ASSETS
TOTAL OThER ASSETS .30
:i}3D ASSETS ;Lana/3:ag/Equtp) 226,745.06
TOTAL FIXED ASSETS 226,745.06
TOTAL ASSETS 689,780.45
4111
II/
C Convention & Visitors 3ureau 4390 CUs:oz Zpt td31
Beam Sheet 2a:e ?r:r:eo: _0l102
:or the ?erioo Ending AUGUST 31, 2dd2 2age ?: 2
ACTUAL
LIABILITIES AND EQUITY
CURRENT LIABILITIES
ACCOUNTS PAYABLE 48,121.68
ACCRUED TABS 466.75
i(ISC. it/ii, U WAY, ETC 53,33
ADVERTISING ESCROW A/C 133,312.54
0E1E11E0 13VE!iu3/TSAE 7,211.1i
COLLECTED BASEBALL TUTS 1,755.0
Aa.dowling Cong.Suosidy 2dd6 3,643.44
TOTAL CURRENT LIABILITIES 80,124.97
LONG TERM LIABILITIES
COLUMBUS ?LgBT 3OiiD ?AYABLi 2,453,412.00
COLUMBUS FLEET INTEREST ??AYALL 48,`_92.75
TOTAL LONG TERM LIABILITIES 2,5:1,x64.75
TOTAL LIABILITIES 2,591,785.72
EEQUITY
FUND 3ALANCE (:,943,213.23)
YTD EARNINGS 336,264.01
TOTAL EQUITY ;_,902,009.27;
TOTAL LIABILITIES AND EQUITY 669,780.45
C C Convention & Visitors 3 reaniii, !A3 Custoa apt #: :8i
LETAILEC• Ir.C.STkT-CVD P.ablic ?;:rcec Ops bate ?r ntea: 18/:4/02
?OR Tfi3 053 PERI005 ENDED AUGUST 31, 2812 ?age is :
4. ?erloc to ate Year to Date - ?Y02
Aa.r'uAL
Actual _.<cce: _1:c Var Actuai 3uoget But Var BUDGET
:V Rkr 3
ITEL/MOTEL !4A8{3TiAG ?33S 211,245 288,818 j,411 211,235 288,9i8 .8,411 2,213,235
;BSI+'E Ai.DVEkTI5 KG 4519 214 258 456 2aa 290 2,488
'T3k38T 3A93'EJ 215 333 ,118; 215 333 ;118 4,301
TOTAL 33V3NU3 211,946 281,351 18,589 211,948 281,351 16,589 2,222,635
LAKES & :RELATED EXPENSES
LA.i3S 58,255 18,093 1,328 58,255 66,883 1,829 121,88i
CA CONTRIUTIONS 4,341 4,S�4.., 255 4,34: 4,556 255 55,157
E 2L0Y!4ENT COMi3tiT10NS :,246 :,246 1,245 1,246 7,415
SURA.tiCE/P3kSOCN3L 3EYEPITS 5,652 6,734 ,::5; 5,6:2 6,733 ;115; 68,757
V3IOY C0NT113a'T10t3 3,682 4,206 684 3,502 4,285 684 58,478
?OTAL 8ALAdi3S 4 ?3LATZ0 3tPa. 13,838 76,964 4,814 73,050 76,364 3,814 914,999
qtATING EXPENSE
:'rG/LvAL/2304 2,928 3,851 123 2,928 3,05: :24 39,4.
IERTISING 27,555 35,411 7,412 27,595 .:,411 7,4:2 621,888
iiD Of DIRECTORS 228 25i 22 228 250 22 4,751
'ITAL 3QUIPNF S 1,464 _,808 ,o00 aoi :2,668
igliNITY 1ELATIONi 288 315 :75 281 315 :1s 4,811
iat 'Bk/SUPPLIEspiAIX`'. 204 758 546 284 758 546 _4,746
iY_rG/PRINTING 2,425 :8,588 :5,075 2,425 :8,548 15,816 34,258
;e/SU_•5C:?IPTIOYS 6,755 6,564 164 6,755 6,964 169 75,668
'iP LEASEE/RENTAL .,:55 1,118 (55} 1,155 _,_31 ;55; :3,211
IP REPAIR/OM. :b': 763 568 :63 763 560 6,656
:T it0i? tiG LOCAL, :4,602 :2,111 ;2,5821 14,682 .2,:88 ;2,582; 64,:$1
/5IR'E _+SP3CT:ON 606 668 688 686 25,986
:LANCE GENERAL 1,217 1,211 .,211 :,211 :8,803
EkEST 31P - COLU!4BirS FLEET 16,065 16,664 1:; 16,665 16,664 124,223
CELLAk30U3 EXPENSES 553 1,616 1,863 553 1,616 1,863 :.:,:46
TING EXPENSES 107 296 183 107 250 163 3,480
SCE SUPPLIES :,345 :,333 112) 1,345 .,3333 ;:2; :6,1i1
IOGkh?iY 1,515 1,666 65 1,515 :,688 65 2,500
?AG3/1i3iGitT 2,469 2,888 ;4691 2,469 2,888 ,469; 24,1h/
iOT_M AL MEFCiFDIE3 555 t5:5; 555 055:
Lr IES/COkr3ACTs 5,458 5,881 ;457; 5,458 5,8811 ,457; 55,1Bi
?KLEk E PENSEESE 1,3312 256 ,_,062; :,312 271 11,662, 3,518
?i DEV/EDUCATION 2,667 1,123 ;1,542: 2,661 :,:25 ;1,341: 9,:.ih
ITEM 3,541 4,250 705 3,541 4,256 789 51,688
33 SOS/SAL33 1li55 0S 5,874 4,199 ;275; 5,814 4,193 ;213; 55,69P
tEL/Ek`_'/AEALS 4,064 5,653 _,tidy 4,64 5,853 1,849 56,5E
TOTAL EkPEN 3S 102,665 :26,362 23,6:7 182,665 :26,362 23,617 1,3367,736
• S
C C Convention I Visitors 3ureau !SAS C18toa 1pt 1111
??IVATE SALES - IKCOH 57ATEKEYT Date ?r:ctea '_di._/02
!or .sae OS3 periods eraea AjGLiiT 31, 2402 ?age 1:
?erioa to Date + Year to Date - ?Y55
ANNUL
Actual :iucget Sao Var actual Euaget Euo Var UDGET
ME.kV3
SALES-VISITOR CTR, IT316 2,058 2,058 2,358 2,058
CASH OVER/UNDER 2d 2(9 20 20
INTEREST EARNED 3 3 3 3
TOTAL MESH 2,08: D 2,391 2,381 0 2,081 0
SALARY {ELAND EYPstS3S
"OTAL SALAkU RELATED EXPB;SRS 0 0 2 0 0 0 0
!RATING EXPBSE5
MI URGES 22 2z; t2 ;221
'ORAL 31P3.V33S 22 0 22; 22 b ;2t; 3
TOTAL MUTING G 3d?3533S 22 0 ;22 22 0 ;2).1 D
SRT INCOIE ;LOSS) 2,359 0 2,039 2,859 0 2,099
c
c ID C C Convention 6 Visitors Surer.:0 M.Ai Custoa Apt =: id8
b3TA=L3 iXC.STAT-CVL ?ante%tee° Ops Date ?r:nteo: 10(:4(02
?Oa Thi Ota ?3R100i 3103] ASn3' 31, 1082 'age ;: 2
• ?erten to Date Year to bate YO2
A:t;raAL
Actual Budget =ea Var Acta: Buccet 'Luc Var BUGu$T
TOTAL OP3kA^ %G 3XP3+S3a _75,735 203,.56 27,431 _75,735 2033,:65 27,431 2,271,63=
YET I4COM ;i05S; 36,205 11,815; 38,020 336,205 ;1,415; 36,020 0
Corpus Christi Convention and Visitors Bureau
Available Cash
For Month Ending 09/30/02
Operating Cash $ 62,499.59
Payroll Cash $ 4,259.21
$ 66,758.80
A/R Trade $ 280,773.93
$ 280,773.93
Accounts Payable $ 131 ,268.56
Beach & Bay Guide Payable $ 13,312.54
Accrued Tax $ 526.49
American Bowling Congress Subsidy $ 37,200.00
Misc $ 2,387.00
$ (184,694.59)
Sub-Total Available Cash $ 162,838.14
Reserve for Special Events $ (40,000.00)
Available Cash @ 09/30/02 $ 122,838.14
C C Convention & Visitors Sureau MAS93 Custom ipt 4887
Balance Sheet Gate ?rinteo: "_0/14/02
?or the ?eriod Ending SEPTEMBER 33, 2332 ?age 4:
ACTUAL
ASSETS
CUakENT ASSETS
Operating Cash
?ETTY CASri 338,83
OPERATING A/C 62,499.55
3050 PAYMENT NHS 91,213.24
?k=VA:'E SALES A/C 40,801.50
?AYaOLL A/C 4,259,21
TOTAL CASH :55,164.54
ACCOUNTS RECEIVASL3
A/a 'IADE 282,114.53
ALLOWANCE ?Ok BAD DEBTS 12,000.00;
TOTAL ACCOUNTS RECEIVABLE 280,773.93
INVENTORIES
MERCHANDISE 4,386.85
TOTAL INVENTORIES 4,306.86
DEFERRED ASSETS & MAIN 58,466.43
TOTAL PREMEDS 58,466.43
TOTAL CURRENT ASSETS 542,711.16
OTHER ASSETS
TOTAL OTtER ASSETS .00
FIXED ASSETS ;Lana/Sag/Equip1 221,434.95
TOTAL PIKED ASSETS 2227,404.55
TOTAL ASSETS 770,116,11
4 •
C C Convention & Visitors Bureau XAS91 Custom ?pt 1661
Balance Sheet Date "Printed: 16/14/12
For the ?eriod Ending S3tUT3K E& 36, 2662 ?age a: 2
ACTUAL
LIABILIT=:S AND EQUITY
CURRENT LIABILITIES
ACCOUNTS ?AMBLE :31,268.56
ACCRUED TAKES 526.49
(41SC. n/ii, U WAY, STC 32.66
ADVERTISING ESCROW A/C 13,312.54
COLLECTS° BASEBALL TOUTS 555.66
Af.Bowiing Corg.S,:asicy 2666 31,211.11
Deferred ?evenue/Tourisa Coop 1,816.66
TOTAL CURRENT LIABILITIES 184,694.59
LONG TUX LIABILIT13S
COLUaua !L3iiT 300 1AYABLE 2,463,472.11
COLUKBUS FLEET INTEREST ?AYAbL 5,254.17
TOTAL LONG TERM LIABILITIES 2,468,726.0
TOTAL LIABILITIES 2,653,4221.16
EQUITY
FUND 3ALANC3 ;:,944,213.23)
Y?D EARNINGS 56,968.65
TOTAL EQUITY
TOTAL LIABILIi3S AND EQUITY ii'b,
,
•
C C Convention & Visitors 3ureau 6 Custom 1pt 4: i02
DETAILED ItC.STKT-CVD Public ?uccea Ops hate Printed: :0/:4/02
FOR THE TWO PERIODS ENDED SEPTSiiE& 30, 2002 ?age 4: 1
+ Period to rate - + Year to rate FY02
ANNUAL
Acta: Budget Bud var Acttai Budget Bud Var BUDGET
WENU3
ITEL/0IOTSL MAEETI,VG ?EES 191,000 :19,583 :0,4:1 431,235 330,401 20,334 2,213,235
;ESITE ADVERTISING 200 ;200; 450 400 50 2,400
TEREST EARNED 236 333 ;411 501 »6 ;150; 4,00e
TOTAL REVENUE :93,236 :83,1:6 _3,:72 402,226 331,467 20,159 2,222,635
LA!IES & RELATED EXPENSES
LA3IES 51,905 50,033 (0,0221 120,160 120,163 6 121,000
GA GONTRIBUT ONS 4,620 4,596 (24 6,961 5,192 231 35,157
EMPLOYMENT CONTRI3UTIONS :,246 1,246 2,492 2,492 1,473
5URANNDE/PERSONNEL BENEFITS 6,337: 6,733 362 :33,222 .3,466 244 80,757
XSIO+V CONT?I3UTIONS 3,211 4,206 929 6,319 3,412 1,533 30,470
'OTAL SALARIES & 3BLATED 3LP3. 76,113 76,364 691 :49,222 :53,124 4,506 9:4,399
MATING EXPENSES
:TG/LEGAL/1104 4,:22 3,505 [617) 7,051 6,536 ;495; 39,460
,ERTISING 36,491 30,_67 (5,325) 63,450 65,573 2,063 521,000
fN CMAIGE5 9 (9) :0 (133
&D OF DIRECTORS 247 250 3 674 500 26 4,7:0
£TAL s-QUIPMENT :,030 1,000 1,011 2,011 :2,000
kUNITY RELAT'IONS 660 :00 ( 001 600 415 (325) 4,000
?UM/SUPPLIES/MINT. 516 73e 114 779 1,500 721 14,190
PING/PRINTING 4,454 (4,454; 6,6600 :6,500 11,626 34,250
S/DESCRIPTIONS 1,492 340 ;5521 3,181 1,814 (3d3) 25,353
IP LEASE/RENTAL 1,156 1,100 (56) 2,31: 2,200 (111) :3,200
IP 33PA:3/4IA T. 229 500 271 412 1,263 851 8,096
6T HOSTING LOCAL 16,248 _9,351 3,301 30,650 31,650 666 64,100
/SITE INSPECTION :21 600 413 :20 1,200 1,012 25,900
3RAtiCE GENERAL 1,5:3 :,420 (93) 2,725 2,637 (92; :8,640
NESP UP - COLUMNS ?LEST 5,254 3,254 21,410 21,318 :24,123
,ELLA:kEOUS EXPENSES 67 666 795 622 2,462 1,806 :1,146
PING EXPENSES :51 290 133 263 581 317 3,480
:CE SUPPLIES :,246 67 2,55:: 2,665 75 :6,000
'OGRAPHY 154 11541 1,649 1,610 ;691 2,500
1GR/FREIGHT 1,519 2,000 461 3,988 4,600 .2 24,060
IOT OVAL ExCriANOIS3 559 (5591
IVIES/CONTRACT: 6,043 5,091 ;952; 1-,501 10,092 ;1,465; 65,600
1XLER s'XPENSES5 53 563 5:0 1,366 313 (553) 3,580
'F av/EDUCATION 2,346 6:5 (:,7331; 5,612 1,740 (3,272 9,15
:PHONE 33,0882 4,250 :,168 6,624 3,500 1,375 51,080
'E ;r,OWS/SALES MISSIONS 1,579 2,909 1,336 6,652 7,746 1,054 55,696
dL/ENT/!RALE 8,511 5,246 ;3,245; :2,595 11,139 ;:,4561 59,505
,
• 1111
C C Convention & Visitors :bream ifAS C s:om dPt a: 133
DETAILED INC.STkkT-CVD ?dile Funded Ops Date ?r nted: le/:4/12
?Of Th3 TWO ?31.100i BOED 53PTSKSEa 33, z132 ?age :: 2
?erzoc to Date Year to _ate FYi2
Aiv 1 AL
Amlai :.:ager F,ud Var Actuai -octet c Var Yi5bGET
TOTAL 3523 535 ii,115 88,_94 ;7,5511 198,841 214,455 :5,535 :,331,135
TOTAL OMATING 33? ,VSES :72,343 :45,858 ;7,293! 343,183 318,224 23,_41 2,2.22,53:
435 iliCOAS ;iO3S1 :1,133 15,158 2,.83 54,143 :3,143 0,533 0
,
• ill
C C Convention i Visitors 3ureau KAi Custom i t {.ii
?±iVATE BALES - INCOME STATEMENT :gate ?rated _i/'.:462
For the TWO 2ertods ended S3?'3REIR 3i, 2ii2 2a;e 4i
?erieo to Date Year to Date FY55
ANNUAL
Actual Baur et :-,uo Var Actual Budges Bad Var iU'GET
VENUE
SAL39-Viei'!01 CTR, 1T3!!S 136 136 2,174 2,194
CASH OVER/11;;Ek 4i 46 Si ii
INTIM': 31030 3 3 6 6
TOTAL 13v3Nn3 119 i 779 2,966 i 2,366 i
SALALY RELATED 3kPEN5Ei
TOTAL SALARY RELATED 3itP YS35 ff D D i i i
!RATING 33P3NS33
3A.43 CHARGES :3 ;.3; 35 ;35)
TOTAL 3323,X539 :3 D ;:3; 3: i 05) i
TOTAL MUTING 33P3NS3S 13 D .3; 3; h ;iii i
N3T INCOME ;LOSS) 766 D 766 2, 25 D 2,325 A
Corpus Christi
Convention & Visitors Bureau
Convention Sales & Services
Activity Report
02-Sep
PREV
MTD YTD YTD
Definite Bookings
Number of Groups 11 30 26
Total Room Nights 4,269 12,850 15,232
Total Delegates
2,720 15,866 11,865
Financial Impact $986,000.00 $5,751,425.00 $4,301,062.50
Leads
Number of Groups 23 47 45
Total Room Nights 10,644 20,697 19,968
Total Delegates 9,028 18,727 17,748
Financial Impact $3,272,650.00 $6,788,537.50 $6,433,650.00
Leads to Lost- Delegates 5,368 20,138 24,018
Convention Center Bookings
Number of Definite Bookings 1 6 5
Number of Leads 0 3 6
Number of Leads Lost 2 5 8
Arena Bookings
Number of Definite Bookings 0 0 0
Number of Leads 0 0 0
Number of Leads Lost 0 0 0
Convention Center/Arena Bookings
Number of Definite Bookings 0 0 0
Number of Leads 0 0 0
Number of Leads Lost 0 1 0
Sales Assisted Groups
Definite Room Nights
Pending Room Nights
Telemarketing Calls 94 121 316
Convention Services
Service Leads Generated 15 35 7
Conventions Serviced 21 39 30
Delegates Serviced 5250 8515 7187
Centrally Housed Conventions 0 0 0
Transportation 0 0 0
Other Activities
Staff Attended TSAE Opening Night Party, Chairman's Reception
Staff Attended HSMA Luncheon
Staff Attended Industry Partner Meetings
Attended planning meeting for Texas District Lutheran Church for '03 conference (YH)
Attended planning meetings for UMC for '03 & '04 (YH, KT)
Met with Todd McAllister- Texas A/C (LG)
Met with CB Chapter Tx Assn for Pupil Transportation (LG)
Finalize bid packets for AMCC (LG)
Finalize bid packets for Tx Fed of Humane Societies (LG)
Austin Sales Calls (LG)
Met with M/M John Masterson for 1567 Eng. Depot Co. (KT)
Met with Lawrence Knowles of Most Worshipful Prince Hall (KT)
Met with Dorothy Spann W.B. Ray Reunion (KT)
Met with NJROTC Drill Championships, 82nd Airborne Luncheon (KT)
Attended Affordable Meetings in DC (MK)
Attended Meetings Quest (MK)
Attended Sales & Marketing Meeting(MK)
411. w
CONVENTION & VISITORS BUREAU
TOURISM SALES & VISITOR INFORMATION CENTER
ACTIVITY REPORT
September 2002
MTD YTD YTD (2001/2002)
# of Definite leads 3 5 2
# of Definite Room Nights 342 392 57
# of Tentative Leads 2 5 7
# of Tentative Room Nights 63 228 268
#of Trade Shows/Conferences 1 1 1
#of Sales&Media Calls 0 0 0
#of Site Visits/Fams 0 0 0
# of Sales Missions/Blitz 0 0 0
VISITOR CENTER ACTIVITY
Visitors assisted 5,013 18,647 24,290
Bulk mail requests fulfilled 949 1603 2,257
SPECIAL PROJECTS AND ACTIVITIES
1. Staff attended Industry Partner meeting, HSMA Luncheon
2. Staff Attended TTIA Summit in Fort Worth
3. Met with Paul Davis of South Coast Music Festival(JM)
Attraction Name: 2002 2001
Texas State Aquarium 21,941 21,729
Asian Culture Museum 217 192
Museum of Science&History 4,767 4,102
USS Lexington 15,512 15,151
C.C. Botanical Unreported Unreported
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CONVENTION AND VISITORS BUREAU
PUBLIC RELATIONS
ACTIVITY REPORT
September 2002
• Web site maintenance
• Created E-Newsletter
• Created copy/pre-layout for economic impact study brochure
• Attended Texas Travel Summit communications and online marketing sessions
• Collected and submitted Tourism Industry(CVB, attraction, hotel and motel,
entertainment, etc.) info for Sesquicentennial time-capsule.
• Attended TACVB conference/communication and marketing sessions
• Providing weekly/quarterly Events Calendar
• Hosted travel writers/journalists
• Handled convention services and current events press releases
• Developed ad and copy for regional tourism publication
• Assisted tourism partners with press releases
• Provided graphic design/support for staff
• Provided technical/computer support to staff
Web Site Report
July Visitors: 23,191
Travel Hero Hotel Reservations September 2002
Reservations 58
Room Nights 116
Cancellations 11
Estimated Revenue $9,013.75
w 444,
General Web Site Statistics
September 2002
www.corpuschristicvb.corn
Overall count of visits to the Web site for the month:
Summary by Month
Month 1 Daily Avg 1 Monthly Totals
14SS;1 Visits i`L�� r r Visits �_.�"M_
Sep 2002 I 129561 102471 23831 7731 14265 4100331 23191 71490 307437 388681
1Year to Date Totals 1 416686221 25210016192571 28549911 3639952
Generated by Webalizer Version 2.01
Activity statistics for the month:
1 Monthly Statistics for September 2002
Total Hits 388681
Total Files 307437
Total Pages 71490
Total Visits 23191
Total KBytes I 4100331
Total Unique Sites 14265
Total Unique URLs 213
Total Unique Referrers 1306
Total Unique Usernames 4
Total Unique User Agents I 1815
_Avg 1 Max
Hits per Hour 539 1909
Hits per Day 12956 15985
Files per Day 10247 12902
Pages per Day 2383 3109
Visits per Day 773 955
1KBytes per Day 1 1366781 170786
Generated by Webalizer Version 2.01
Hits-Number of times the server answers requests for elements on that page.
Visits-Number of different users who have visited the CVB Web site.
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