HomeMy WebLinkAboutMinutes Corpus Christi Convention & Visitor Bureau - 01/16/2003 ‘110 *410
MINUTES
CORPUS CHRISTI CONVENTION &VISITORS BUREAU
BOARD OF DIRECTORS MEETING
Thursday, January 16, 2003 12:OOp.m
Museum of Science & History/ Water Garden Room
PRESENT: Bert Quintanilla-Chair, Dan Viola, Vangie Chapa, Linda Routh, Govind Nadkarni,
Dave Prewitt, Jody Patel, Brad Lomax, Victor Gonzalez,Tomas Duran, Bill Pettus
ABSENT: Mayor Loyd Neal, David Garcia, Cristina Garza, Bill Goin, Tom Schmid, Bill
Morgan, John Trice, Lillian Riojas
STAFF: Wayne Bennett, Connie Cardamone, Carol Dunton, Terry Morales, Martha Kleine
GUEST: Fred Haily, Regional Transportation Authority
I. CALL TO ORDER:
Bert Quintanilla called the meeting to order at 12:05 p.m.
II. APPROVAL OF MINUTES:
Bert asked for a motion to approve the November 14, 2002 CVB Board of Directors meeting
minutes. Motion made, seconded; motion passed.
III. PUBLIC COMMENT:
None
IV. DOWNTOWN TRANSPORTATION STUDY RESULTS:
Fred Haley gave the Board an overview of the results for the first phase of the study. He
noted that with all the developments that will be going around the city, they looked at the
problems that may arise for traffic. They needed to come up with a solution to help move
traffic around quickly. They partnered with the city, Downtown Management District and
the Port of Corpus Christi to do a feasibility study on what alternatives may be necessary.
The RTA would like to get everyone's opinion and involvement in this project. The study
areas include the aquarium, the Lexington to across the bridge to the coliseum and then up to
city hall. They feel these areas would receive the impacts of any major development around
downtown. They looked at the pros and cons of several options such as expanded bus
service, bus traffic transit, a light or heavy rail or trolley system such as they have in San
Francisco. They looked at 5 different routes around downtown/uptown that would work
best for the proposed transportation project; and narrowed it down to 2. The first would start
from the Ortiz Center, down Ocean Drive to Williams and then up to City Hall. The second
route would take Ocean Drive to I-37 to Water Street and back to Lipan. He noted that
estimated operations cost for the trolley would be $500,000.00 per year; the capital cost
would be $20-30 million dollars with some federal funding possible. Fred stated that the
next step would be to put the trolley project on the federal authorization bill for funding
assistance. They will be working on an environmental analysis some time next year; this
would outline costs, problems and impact. Fred reported that if everything goes smoothly,
the trolleys should be running by 2005-2006; obstacles would be funding, any major
engineering problems and public support. Fred noted that he would keep the Board
informed of upcoming meetings for this project.
SCANNED
1110 'MO
Page 2
Board of Directors Mtg.
January 16,2003
Bert welcomed our new Board member, Tomas Duran.
V. FINANCIAL REPORT:
Connie reviewed the financials for month end November and December 2002. Connie
reported on some adjustments that were made for advertising. She reported that one of the
American Bowling Congress subsidy payments was paid in December. Connie reported that
for November the salary percentage was at 36.2%; which is 4.8% lower than the IACVB
national average. She also reported that advertising expenditures is 3.7% higher than last
year and 6.2% higher than the IACVB average. Connie reported a total revenue income of
$235,374.00; with operating expenses at $163,793.00, leaving the bureau at $9,898.00 over
budget for November 2002. There was a brief discussion regarding the large over budget
amount for the Wahoo insert. Bill Pettus responded that sales for that insert did not meet
expectations so the bureau had to cover the $12,000.00 shortfall. Connie reviewed the
executive summary for December and noted that salaries was 7.8% lower than the 2001
percentage and advertising is 13.4% more than 2001. She reviewed the variance report to
explain the over/under budget items. Connie noted that salaries are under budget
$11,634.00; she explained that unemployment taxes are higher during the second part of the
fiscal year because everyone has already reached the limit. She stated that the bureau has to
cover the cash for the ABC subsidy for an industry partner that decided to pay their entire
commitment in 2006. Tomas Duran inquired about who makes the decision for advertising
placements. Govind responded that the Sales& Marketing committee reviews each
opportunity and makes the decision to submit the recommendation to the Board about such
opportunity. Connie stated that she will have budget projections at the end of January 2003
so we can consistently see where we are going to be and will continue those projections on a
quarterly basis.
VI. COMMITTEE REPORTS:
• Sales & Marketing—Bill Pettus reported that Joe Cisneros with the Hispanic
Chamber updated the committee on their Mexican marketing efforts. He reported
that they brought in two gentlemen from Texas Tourism to work on a 16 page
supplement to run in that magazine in Monterrey during Semana Santa. The cost is
about $10,000.00. They will try to fund it from advertising support from the malls,
hotels and attractions. If the sales run short, the Hispanic chamber will guarantee the
balance. Bill feels that the chamber has a real good exciting program going on right
now and thinks that it will impact a very important market to us. The committee also
discussed the possible effects on the industry if we were to go to war. He reported
that the next Wahoo insert will be slotted for the spring. The TTIA insert, with the
help of industry partners, has been leveraged to a space value of$50,000.00 with
$15,000.00 originally budgeted for that project. He also reported on the Texas
Monthly 10 page section which will be done again in April.
• Governmental Affairs—Dave Prewitt reminded the Board to participate in the
Adopt A Council members program. He stressed the importance and need to make
those contacts. He reported that this committee would probably not have a lot of
activity for a while but will get back on track for budget contract negotiations.
• Evaluations & Guidelines—No Report
• Nominating Committee—No Report
Page 3
Board of Directors Mtg.
January 16,2003
• Finance Committee—Wayne reported that the committee went over the two months
worth of financials. January will be the halfway mark through our fiscal year and he
and Connie would be working on some projections.
VII. PRESIDENT'S REPORT:
Wayne reviewed the November STR report with the Board. He reported on discussions with
local attractions regarding marketing trends and focus points. Martha handed out copies of
the 2004-2006 convention calendar. She stated that they are working on a report that is not
so paper intensive that will provide a month to month, year to year booking trend. She
reported that they has just booked an arena event and Texas FFA is coming back to Corpus
Christi in July 2007. They are still having a issue with the construction timeline on the
convention center but are working closely and meeting with the construction managers.
There was an inquiry if a lost business report is being kept. Martha responded that they do
have a report that reflects why it was lost and where it went to. Carol gave a brief report on
the website activity and her efforts on obtaining free national media coverage for Corpus
Christi. Wayne reminded the Board about the proclamations honoring Bill Pruet and Berney
Seal at Council Chambers on Tuesday, January 21 at 1:45 p.m. Wayne reported that he and
Carol are working on a package for military personnel's family members that are in town for
winging ceremonies. Martha reported that they have turned the National Rifle Association
meeting definite. This is the first time in 50 years that the association has moved their
meeting out of the Washington D.C. area.
VIII. NEW BUSINESS:
*Next CVB/City Council Quarterly Luncheon:
Wayne reported that the available dates are February 11, 18 or 25th. The Board
agreed that the 11th would be the best date.
*Chamber's Salute to Tourism on February 7, 2003:
Wayne reported that the Chamber will be saluting the tourism industry at their
annual banquet with Al Roker as the guest speaker. He noted that tickets are selling
for$65.00, but the CVB got a reduced rate of$22.00.
*Client Appreciation Party& Corpus Christi Day:
The party is set for January 28th in Austin, Texas.
Dave Prewitt reported that he was just informed that industry partner Joe Jessie had passed
away very recently.
IX. OLD BUSINESS:
Dan Viola reported that they have been having meetings regarding trying to bring the
Triathalon Texas State Championship to town. Texas AMCC is going to be a sponsor for it.
Brad asked for help regarding attendance during the filming of the nightlife segment for the
Food Network's"$40.00 A Day"program at the Executive Surf Club.
X. ADJOURN:
There ffeing itO furt1Yer business to discuss, the meeting of the Board of Directors adjourned
at 1:21 p.m.
Corpus Christi Convention and Visitors Bureau
Available Cash
For Month Ending 01/31/03
Operating Cash $ 144,273.74
Payroll Cash $ 5,996.28
$ 150,270.02
A/R Trade $ 107,484.43
$ 107,484.43
Accounts Payable $ 43,876.51
Beach & Bay Guide Payable $ 61 ,351 .35
Accrued Tax $ 160.52
Misc $ 3,486.07
$ (108,874.45)
Sub-Total Available Cash $ 148,880.00
Reserve for Special Events $ (40,000.00)
Available Cash @ 01/31/03 $ 108.880.00
Corpus Christi Convention Visitors Bureau Variance Report
for 6th Period Ending 01/31/03
Salaries $14,319.00 underbudget
Accting/Legal $3,646.00 Unreceived Form 990 Prep. Invoice& Unused Accounting
Advertising ($7,630.00) $7200.00 Q Productions unbudgeted
$15106.00 Oct. Wahoo overbudget
$2715.00 Windsurfing Ad unbudgeted
$2998.00 Assoc. Leadership Ads for Aug & Sept.
not on original ad schedule
($3000.00) unused direct mail
(1764.00) unreceived Naylor/TSAE Assoc. Leadership
($3235.00) unreceived RCMA
($14000.00)budgeted for collateral brochure to be used
Capital Equipment $3,735.00 Unused to date
Allocate$1000/mo. Purchased in Dec. Presentation computer$2265.00
Copying & Printing ($5,919.00) ($3430.00) Unused to date
$1886.00 Eco Study 8 page Brochure Printing
$12198.00 Reprint of Meeting Planners Guide
$3615.00 Posters from last Years budget/did not receive invoice
(3796.00) Profit from 2002 Publications
(1400.00) Business Cards still unused
(1654.00) Savings on Winter Texas Coupon Brochure/Coop
(1500.00) Envelopes still to be purchased
Equipment Repairs $3,511.00 underbudget
Event Hosting $12,256.00 (10,100.00) Miscalculated ABC subsidy
(2156.00) Unused other
Fam/Site Inspections $8,271.00 Site Visits& Media Hosting Unused to date
Utilities/Bldg Maint. ($3,300.00) $2500.00 DT VC Bldg Repairs
$2175.00 Electricity on Main Office
($1375.00)unused other
Staff Development ($992.00) $1376.00 Staff Training/Housing Software
$845.50 CC CFO Forum
$1500.00 Staff Bonuses
($750.00) TACVB Services unused
($975.00) Midwinters/WB unused
($1000.00) Unused
Telephone $6,075.00 Under Budget due to Birch Savings
Tradeshows $12,128.00 ($5000.00) NTA Sponsership/not going to be used
Underbudget on bid presentation expenses
($7780.00) Unreceived Catering Bill/Client Apprec.Party
Travel $1,231.00 $1482.71 WB Newspaper Trip
$661.35 CC CFO Forum
$1055.87 WB Art Exhibition Trip
$472.99 TM Hotel
$284.00 TM Sales School Airfare
($1234.92)underbudget on local travel
($1100.00)unused Midwinters WB
($500.00) unused travel/Client Apprec. Party
($2353.00)savings on travel
All Other Accts $3,065.00 Under Budget
$50,396.00 Under Budget
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*110
C C Convention & Visitors Bureau MAS90 Custom Rpt 1087
Balance Sheet Date Printed: 02/13/03
For the Period Ending JANUARY 31, 2003 Page 4: 1
ACTUAL
ASSETS
CURRENT ASSETS
Operating Cash
PETTY CASH 330.00
OPERATING A/C 144,272.74
BOND PAYMENT FUNDS 33,810.25
PRIVATE SALES A/C 27,382.70
PAYROLL A/C 5,996.28
TOTAL CASH 211,791.97
ACCOUNTS RECEIVABLE
A/R TRADE 109,484.43
ALLOWANCE FOR BAD DEBTS (2,000.00)
TOTAL ACCOUNTS RECEIVABLE 107,484.43
INVENTORIES
MERCHANDISE 4,862.18
TOTAL INVENTORIES 4,862.18
DEFERRED ASSETS & PREPAIDS 41,481.74
TOTAL PREPAIDS 41,401.74
TOTAL CURRENT ASSETS 365,540.32
OTHER ASSETS
TRAVEL ADVANCES 400.00
TOTAL OTHER ASSETS 400.00
FIXED ASSETS (Land/Bldg/Equip) 227,404.95
TOTAL FIXED ASSETS 227,404.95
TOTAL ASSETS 593,345.27
C C Convention & Visitors Bureau MAS90 Custom Rpt 1007
Balance Sheet Date Printed: 02/13/03
For the Period Ending JANUARY 31, 2003 Page f: 2
ACTUAL
LIABILITIES AND EQUITY
CURRENT LIABILITIES
ACCOUNTS PAYABLE 14,343.01
ACCRUED ACCOUNTS PAYABLE 29,533.50
ACCRUED TAXES 160.52
MISC. W/H, U WAY, ETC (26.00)
ADVERTISING ESCROW A/C 61,351.35
Deferred Revenue/Tourism Coop 3,512.07
TOTAL CURRENT LIABILITIES 108,874.45
LONG TERM LIABILITIES
COLUMBUS FLEET BOND PAYABLE 2,338,472.00
COLUMBUS FLEET INTEREST PAYABL 32,127.67
TOTAL LONG TERM LIABILITIES 2,370,599.67
TOTAL LIABILITIES 2,479,474.12
EQUITY
FUND BALANCE (1,940,273.28)
YTD EARNINGS 54,144.43
TOTAL EQUITY (1,886,128.85)
TOTAL LIABILITIES AND EQUITY 593,345.27
41110 *qmo,
C C Convention & Visitors Bureau NAS Custom Rpt #: 100
DETAILED INC.STMT-CVD Public Funded Ops Date Printed: 02/13/03
FOR THE SIX PERIODS ENDED JANUARY 31, 2003 Page #: 1
+ Period to Date + + Year to Date - + FY02
ANNUAL
Actual Budget Bud Var Actual Budget Bud Var BUDGET
VENUE
OTEL/MOTEL MARKETING FEES 130,000 130,000 1,131,235 1,131,235 2,341,235
EBSITE ADVERTISING 200 (200) 1,202 1,200 2 2,400
ISCELLANEOUS INCOME 660 660 679 679
NTEREST EARNED 150 333 (183) 1,479 1,998 (519) 4,000
TOTAL REVENUE 130,810 130,533 271 1,134,595 1,134,433 162 2,347,635
F
ALARIES & RELATED EXPENSES
ALARIES 59,017 60,083 1,066 359,874 360,498 624 721,000
ICA CONTRIBUTIONS 4,400 4,596 197 26,313 27,576 1,203 55,157
NEMPLOYMENT CONTRIBUTIONS 237 1,245 1,007 609 7,475 6,866 7,475
NSURANCE/PERSONNEL BENEFITS 6,777 6,733 (44) 39,878 40,398 520 80,797
ENSION CONTRIBUTIONS 3,747 4,206 459 20,130 25,236 5,106 50,470
TOTAL SALARIES & RELATED EXPS. 74,118 76,863 2,685 446,864 461,183 14,319 914,899
PERATING EXPENSES
CCTG/LEGAL/PROF 2,243 2,588 345 20,012 23,658 3,646 39,460
DVERTISING 58,775 77,549 18,774 278,332 270,702 (7,630) 621,000
AD DEBT EXPENSE 445 (445)
ANN CHARGES 5 (5) 30 (30)
DARD OF DIRECTORS 223 250 27 2,182 3,000 818 4,750
APITAL EQUIPMENT 1,000 1,000 2,265 6,000 3,735 12,000
)MMUNITY RELATIONS 832 375 (457) 2,046 1,150 (896) 4,000 ,
)MPUTER/SUPPLIES/KAINT. 481 750 269 4,761 4,500 (261) 14,790
)PYING/PRINTING 1,955 3,000 1,045 30,519 24,600 (5,919) 34,250
1ES/SUBSCRIPTIONS 1,584 1,953 369 16,915 18,261 1,346 25,868
2UIP LEASE/RENTAL 1,156 1,100 (56) 6,947 6,600 (347) 13,200
)UIP REPAIR/MAINT. 92 500 408 1,059 4,570 3,511 8,096
/ENT HOSTING LOCAL 186 700 514 39,094 51,350 12,256 64,100
AM/SITE INSPECTION 653 3,900 3,247 1,679 9,950 8,271 25,900
1SURANCE GENERAL 1,217 1,217 7,344 7,505 161 18,000
7TEREST EXP - COLUMBUS FLEET 16,064 16,064 63,955 63,954 (1) 124,223
:SCELLANEOUS EXPENSES 1,374 866 (508) 4,752 5,946 1,194 11,146
SETING EXPENSES 47 290 243 492 1,740 1,248 3,480
?FICE SUPPLIES 1,046 1,333 287 7,285 7,998 713 16,000
OTOGRAPHY 30 (30) 1,899 1,900 1 2,500
)STAGE/FREIGHT 2,254 2,000 (254) 10,884 12,000 1,116 24,000
tOMOTIONAL MERCHANDISE 559 (559)
7ILITIES/CONTRACTS 4,651 6,146 1,495 35,776 32,476 (3,300) 65,000
'ARKLER EXPENSESS 3,531 2,376 (1,155) 3,500
rAFF DEV/EDUCATION (250) 2,625 2,875 5,457 4,465 (992) 9,190
MEPHONE 5,827 4,250 (1,577) 19,425 25,500 6,075 51,000
::ADE SHOWS/SALES MISSIONS 13,095 17,381 4,286 25,374 37,502 12,128 55,698
1VEL/ENT/HEALS 3,449 7,403 3,954 28,310 29,541 1,231 56,585
•
400
' 1100C C Convention & Visitors Bureau NAS Custom Rpt 0: 100
DETAILED INC,STNT-CVD Public Funded Ops Date Printed: 02/13/03
FOR THE SIX PERIODS ENDED JANUARY 31, 2003 Page 1: 2
+ Period to Date + + Year to Date + FY02
ANNUAL
Actual Budget Bud Var Actual Budget Bud Var BUDGET
TOTAL EXPENSES 116,989 153,240 36,251 621,329 657,244 35,915 1,307,736
TOTAL OPERATING EXPENSES 191,167 230,103 38,936 1,068,193 1,118,427 50,234 2,222,635
NET INCOME (LOSS) (60,357) (99,570) 39,213 66,402 16,006 50,396 125,000
•
4100 44100
C C Convention & Visitors Bureau NAS Custom Rpt 1107
PRIVATE SALES - INCOME STATEMENT Date Printed 02/13/03
For the SIX periods ended JANUARY 31, 2803 Page 11
+ Period to Date + + Year to Date + FY99
ANNUAL
Actual Budget Bud Var Actual Budget Bud Var BUDGET
:VENUE
SALES-VISITOR CTR. ITEMS 1,974 1,974 8,117 8,117
MISCELLANEOUS INCOME 2 2 158 158
CASH OVER/UNDER 70 70
INTEREST EARNED 2 2 18 18
TOTAL REVENUE 1,978 0 1,978 8,363 0 8,363 0
SALARY RELATED EXPENSES
TOTAL SALARY RELATED EXPENSES 0 0 0 0 0 0 0
PERATING EXPENSES
BANK CHARGES 10 (10) 76 (76)
PROMOTIONAL MERCHANDISE 324 (324) 13,812 (13,812)
MERCHANDISE VISITORS CTRS. 2,437 (2,437) 6,732 (6,732)
TOTAL EXPENSES 2,771 0 (2,771) 20,620 0 (20,620) 0
TOTAL OPERATING EXPENSES 2,771 0 (2,771) 20,628 0 (20,620) 0
NET INCOME (LOSS) (793) 0 (793) (12,257) 0 (12,257) 0
CONVENTION & VISITORS BUREAU
TOURISM SALES & VISITOR INFORMATION CENTER
ACTIVITY REPORT
January 2003
MTD YTD YTD (2001/2002)
#of Definite leads 0 10 72
#of Definite Room Nights 0 694 258
# of Tentative Leads 3 16 25
#of Tentative Room Nights 229 897 1,077
#of Trade Shows/Conferences 4 8 3
#of Sales&Media Calls 0 0 0
# of Site Visits/Fams 3 3 13
# of Sales Missions/Blitz 1 1 0
VISITOR CENTER ACTIVITY
Visitors assisted 8,633 45,264 55,697
Bulk mail requests fulfilled 805 6,027 8,538
SPECIAL PROJECTS AND ACTIVITIES
•
Attraction Name: 2003 2002
Texas State Aquarium 21,399 20,688
Asian Culture Museum 304 198
Museum of Science&History 4,023 4,321
USS Lexington 13,485 16,506
C.C. Botanical Unreported Unreported
Corpus Christi
Convention & Visitors Bureau
Convention Sales & Services
Activity Report
January, 2003
PREV
MTD YTD YTD
Definite Bookings
Number of Groups 14 90 74
Total Room Nights 14,543 42,353 42,290
Total Delegates
14,013 45,864 40,008
Financial Impact $5,079,712.50 $16,625,700.00 $14,502,900.00
Leads
Number of Groups 21 142 133
Total Room Nights 26,895 85,675 83,605
Total Delegates 29,475 89,403 90,638
Financial Impact $10,684,687.50 $32,408,587.50 $32,856,275.00
Leads to Lost- Delegates 9,807 54,755 55,098
Convention Center Bookings
Number of Definite Bookings 4 15 16
Number of Leads 5 16 34
Number of Leads Lost 3 13 23
Arena Bookings
Number of Definite Bookings 0 0 0
Number of Leads 0 0 0
Number of Leads Lost 0 0 0
Convention Center/Arena Bookings
Number of Definite Bookings 1 3 0
Number of Leads 1 6 0
Number of Leads Lost 0 2 0
Sales Assisted Groups
Definite Room Nights 2,593 720
Pending Room Nights 600 0
Telemarketing Calls 14 571
Convention Services
Service Leads Generated 11 73 33
Conventions Serviced 18 139 107
Delegates Serviced 5105 35526 27397
Centrally Housed Conventions 0 0 0
Transportation 2 4 3
Other Activities
Staff attended HSMA luncheon
Staff attended HMCA/HSMA awards banquet
Staff attended Industry Partners Meeting
Staff attended Client Appreciation Party Austin
Staff attended motivational seminar
Met with St. Anthony's church, USS Stanly reunion, met with partners attending
RCMA, appt with Skip Noe re: ABC; attended RCMA, Charlotte, NC (KT)
Attended PCMA, Anaheim, CA; AWBD winter conference, Austin; mailer for
Destination Showcase (MK)
Attended Southwest Showcase, Austin; worked with AWBD on timeline of
convention center; Austin sales calls; met with Tx Firefighters Pension on bid
for 2005; delivered bid packets for 2005 joint TALAE/COABE, Austin
Emailed invitees for Client Appreciation Party due to delay in US mail; finalized
arrangements for Client Appreciation party; worked on activity reports for sales
mgrs; performance measure report for John Meyer (TC)
*Report is based on a Fiscal Year of August through July. Printed 02/07/2
•
Corpus Christi
Convention & Visitors Bureau
Convention Sales & Services
Detail Activity Report
Jan-03
Definite Bookings
Convention Center Mtg.Dates Attend Rooms
Corpus Christi Kennel Club 08/09/2003 1,000 530
Annual Jalapeno Cluster Show 08/10/2003
The Edward James Olmos Latino Book and Family Festival 10/23/2004 400 0
The Edward James Olmos Latino Book and Family Festival 10/24/2004
TEA-Career&Tech Div-Trade&Industrial Ed&TX Voc&Industrial Assn. 07/10/2005 900 2,200
Teachers Professional Improvement Conference 07/15/2005
TEA-Career&Tech Div-Trade&Industrial Ed&Tx Voc&Industrial Assn. 07/16/2006 900 2,200
Teachers Professional Improvement Conference 07/21/2006
4 3,200 4,930
Convention Center/Arena Mtg.Dates Attend Rooms
Texas FFA Association 07/08/2007 8,500 7,535
Annual Convention 07/14/2007
1 8,500 7,535
Other Mtg.Dates Attend Rooms
Competencia Folklorica del Mar 04/10/2003 900 330
Annual Competition 04/12/2003
North American Youth Sports 05/09/2003 400 60
Spring Basketball Tournament 05/11/2003
Tenth Episcopal District Stewardesses: African Methodist Episcopal Church 06/20/2003 230 140
Workshop and One Day Session 06/22/2003
VPB/VP-26 Navy Patrol Plane Squadron 09/26/2003 125 272
Military Reunion 09/30/2003
Texas Association For Access And Equity 10/18/2003 75 106
11th Annual Conference 10/21/2003
Liaison Professional Meeting Services 10/20/2003 15 140
BICSI Installation Program-IN200&TE300 10/31/2003
Texas Commission On Law Enforcement Officers 11/08/2003 400 650
Training Coordinator's Standards&Education Workshop 11/11/2003
American Public Gas Association 02/08/2004 50 180
Board Meeting 02/11/2004
Society of Government Meeting Professionals 02/19/2004 118 200
Annual Joint Education Conference(Dallas,Texas Lone Star&Oklahoma Chapters) 02/22/2004
9 2,313 2,078
14 14,013 14,543
Leads
Others Mtg.Dates Attend Rooms
National County Agriculture Agents Association 04/09/2003 30 64
Spring Board Meeting 04/13/2003
Ecolab 05/04/2003 100 240
Sales Meeting 05/09/2003
Rexam Beverage Can Company 05/12/2003 40 120
General Management Meeting 05/15/2003
Lady Lex Marine Detachment 05/18/2003 40 88
Military Reunion 05/22/2003
Chinmukwan Taekwon-do Federation 06/19/2003 90 180
Tournament 06/22/2003
Corpus Christi Kennel Club 08/09/2003 1,000 530
Annual Jalapeno Cluster Show 08/10/2003
Texas State Sal and Water Conservation Society 02/23/2004 200 170
Annual Meeting 02/27/2004
American Spirit Championships 02/27/2004 10,000 4,000
Southern National Finals 02/29/2004
Texas Young Lawyers Association 04/23/2004 100 132
Board Of Directors Meeting 04/24/2004
Council Of Petroleum Accountants Society(COPAS) 04/11/2005 225 585
Spring Meeting 04/15/2005
Southern Regional Church Ushers 04/15/2005 350 275
Annual Regional Conference 04/17/2005
Cartwright Family Reunion 05/13/2005 225 100
Family Reunion 05/15/2005
Office of International Conference Administration 06/04/2005 1,200 3,651
Organization of American States General Assembly 2005 06/07/2005
International Order Of Rainbow For Girls 06/16/2005 1,000 900
Grand Assembly Of Texas 06/19/2005
TEA-Career and Technology Division-Business Education 08/01/2005 2,500 3,160
Business and Marketing Professional Development Conference 08/04/2005
Sundeen High School Class of 1942-1959 Reunion 09/30/2005 200 140
Sundeen High School Class of 1942-1959 Reunion 10/02/2005
Educational Theatre Association 10/06/2005 175 370
EdTA Convention 2005 10/09/2005
Consortium of State Organizations for Texas Teachers Education 10/16/2005 350 350
Fall Conference 10/18/2005
TEA-Career and Technology Division-Business Education 07/31/2006 2,500 3,160
Business and Marketing Professional Development Conference 08/03/2006
Texas Electric Cooperatives,Inc. 08/06/2006 650 1,145
Annual Meeting 08/09/2006
Texas FFA Association 07/08/2007 8,500 7,535
Annual Convention 07/14/2007
21 29,475 26,895
21 29,475 26,895
Leads to Lost
Others Mtg.Dates Attend Rooms
Scarritt Group, Inc. 02/19/2003 200 475
Otsuka Maryland Research Institute-OPC 6535 02/22/2003
Reason: Chose another city
Clifton J.Ozen High School Gospel Choir 02/21/2003 187 100
Black History Month Celebration 02/23/2003
Reason: Cancelled
Texas State Bowling Association 04/05/2003 6,000 1,271
TSBA Championship Tournament 06/21/2003
Reason: Other
Tornado of Houston 05/23/2003 100 60
Gulf Coast Classic 05/25/2003
Reason: Lack of Response from Client
Churches for Life/Life Outreach International 06/12/2003 800 900
New Breed Network Summer Youth Conference 06/16/2003
Reason: Other
Texas Council Of Tromure Clubs 04/03/2004 520 0
Exposition and Hunt 04/04/2004
Reason: Other
Texas Urban Forestry Council 10/13/2004 300 310
Annual Conference 10/15/2004
Reason: Lack of Funding
TEA-State Association Of Young Farmers Of Texas 01/12/2005 200 179
Annual Texas Young Farmers Convention 01/15/2005
Reason: Geographical location
Community Bible Study 01/19/2005 1,200 2,983
Community Bible Study Conference 01/23/2005
Reason: Chose another city
Texas State Florists' Association 07/14/2005 300 550
Annual Convention 07/17/2005
Reason: Date availability
10 9,807 6,828
Printed 2/7/2003 3:10:30PM 10 9,807 6,828
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CONVENTION AND VISITORS BUREAU
PUBLIC RELATIONS
ACTIVITY REPORT
January 2003
• Initiated and began research into business lost due to inadequate airline services.
• Assisted Food Network's$40 a Day production.
• Web site maintenance: link repair, updates, structural changes.
• Continued work with Festival of the Arts media campaign/plan.
• Wrote articles/advertorials for convention and tourism print media.
• Continued pursuit of national television exposure.
• Corrections to copy of Beach&Bay Guide
• Providing weekly/quarterly Events Calendar on regular basis.
• Hosted travel writers/journalists.
• Handled convention services and current events press releases.
• Assisted tourism partners with press releases.
• Provided graphic design/support for staff.
• Provided technical/computer support to staff
Web Site Report
January Visitors: 28,639
Travel Hero Hotel Reservations January 2003
Reservations 42
Room Nights 106
Cancellations 6
Estimated Revenue $6,324.09
General Web Site Statistics
January 2003
www.corpuschristicvb.corn
Overall count of visits to the Web site for the month:
Summary by Month
Daily Avg Monthly Totals
Month Ell �-
Visits Visits ISM
Jan 2003 146301 120581 29711 9231 16421 51568661 28639 921131 373799 453560
Totals I 489656701 253929 808444 3622648 45466061
Generated by Webalizer Version 2.01
Activity statistics for the month: •
Monthly Statistics for January 2003 —— �
Total Hits 453560
Total Files 373799
Total Pages 92113
Total Visits 28639
Total KBytes 1 5156866
Total Unique Sites 16421
Total Unique URLs 257
Total Unique Referrers 1511
Total Unique Usernames 6
Total Unique User Agents 1 1949
Avg I Max
Hits per Hour 609 2266
Hits per Day 14630 18169
Files per Day 12058 15327
Pages per Day 2971 3792
Visits per Day 923 1146
KBytes per Day 1663511 226523
Generated by Wehalizer Version 2.01
Hits-Number of times the server answers requests for elements on that page.
Visits-Number of different users who have visited the CVB Web site.
I
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t".913 PADRE ISLAND Y
CONVENTION & VISITORS BUREAU
WEB SITE PERFORMANCE
Over 50% increase per month.
Month FY 2001/2002 FY 2002/2003
August 18,575 29,479
September 12,504 23,191
October 13,416 21,461
November 13,191 17,967
December 10,710 18,621
January 17,804 28,639
February 22,279
March 27,017
April 25,578
May 33,469
June 39,328
July 36,642
Total 270,513
Visits occur when some remote site makes a request for a page on your server for the first time.As long as the same site
keeps making requests within a given timeout period,they will all be considered part of the same Visit.Since only pages
will trigger a visit,remotes sites that link to graphic and other non-page URLs will not be counted in the visit totals.
NATIONAL TELEVISION EXPOSURE (Free advertisement)
HGTV—Dream Drives(airtime: March 15th—awaiting confirmation, two additional
reruns/30 minute episode)
80 million viewers per episode*
TRAVEL CHANNEL—Spring Break Destinations-2003 (airtime: 3/2, 3/8, 5/4,
5/10, 6/2, 6/7am, 6/7pm)
67 million viewers per episode**
FOOD NETWORK—$40 a Day(airtime: pending; 7-8 episodes, 30 minutes)
77 million viewers per episode**
FINE LIVING NETWORK—Found in America (airtime: pending; 60-72
segments, 90 seconds focusing on USS Lexington)
30 million viewers per segment**
* Potential viewers: HGTV Network time-slot average as reported by production company
** Potential viewers: average of past viewers as reported by production companies
(total potential viewers= 3,485,000,000)
Carol Dunton
Public Relations Manager
Corpus Christi Convention&Visitors Bureau
cdunton@cctexas.org
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