HomeMy WebLinkAboutMinutes Corpus Christi Convention & Visitor Bureau - 03/20/2003 I f
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MINUTES
CORPUS CHRISTI CONVENTION &VISITORS BUREAU
BOARD OF DIRECTORS MEETING
Thursday, March 20, 12:OOp.m
CVB Board Room
PRESENT: Bert Quintanilla-Chair, Bill Goin, Bill Morgan, Bill Pettus, Dave Prewitt, Jody Patel,
John Trice, Victor Gonzalez, Lillian Riojas, Dan Viola, Tom Schmid, Vangie Chapa,
and Tomas Duran
ABSENT: Mayor Loyd Neal, Govind Nadkarni, Brad Lomax, Cristina Garza, Linda Routh,
Skip Noe
STAFF: Wayne Bennett, Connie Cardamone, Terry Morales, Martha Kleine
CALL TO ORDER:
Bert called the meeting to order at 12:05 p.m.
II. APPROVAL OF MINUTES:
Bert asked for a motion to approve the February 20, 2003 CVB Board of Directors meeting
minutes. Motion made, seconded; motion passed.
III. PUBLIC COMMENT:
None
IV. FINANCIAL REPORT:
Connie presented the month end financials for February 28, 2003; which is the 7`h month
within our fiscal year. She noted that the available cash is$187,060.73; she stated that the
amount fluctuated up from last month about $80,000.00 attributed to the timing of receiving
the city's check. She reviewed the executive summary with the Board. She reported that we
were projected to end the month with a net revenue of$60,690.00; but actually came out
with a net revenue of$67,431.00 leaving us under budget by$6,741.00. She added that
advertising expenses between February 02 and February 03 has increased by 7.1%. We
were projected to have $15,194.00 of net revenue for the year but actually have $72,331.00
net revenue, leaving us under budget for the year by$57,137.00. Salaries are down from
2002 by 1.1% and under the IACVB 2001 survey numbers. Travel and entertainment
expenses are under by %z%of the national average. Connie reviewed the variance report.
Connie reported that the largest portion of the Columbus Fleet debt has been paid and
another payment is due in June 2003. Wayne noted that the larger balance items on the
variance report would be used up by fiscal year end. Bert asked for a motion to approve the
financials as presented, John Trice made the motion, Bill Goin seconded, motion passed.
Bert reported that he has created a new Convention Sales Committee; which will help sales
staff address issues on goals, increase communication and be a support leg for the sales staff.
SCANNED
Page 2
Board of Directors Mtg.
March 20,2003
V. COMMITTEE REPORTS:
• Sales & Marketing–Bill Morgan reported that the committee received an update
from the Hispanic Chamber on their advertising efforts in Mexico. He noted that the
committee is very pleased by their progress. He stated that the committee discussed
opportunities and to try to come up with some ideas for Holy Week. They also
discussed trying to create some kind of tracking system for the hotels to monitor
results of advertising efforts. They also discussed the spring marketing plan that had
been delayed until they got a clear indication on what was going to happen because
of the impending war. He noted that they will go forward with the summer
marketing plan and will use the funds that were originally earmarked for spring. He
reported that Bill Pettus presented the new Beach&Bay guide. Martha Kleine
reviewed the activity report with the committee. She also discussed some
construction issues that they are having with groups scheduled to use the convention
center and the increased expenses associated with that. She noted that they are doing
whatever possible to make them happy. Wayne thanked Bert for his assistance with
Texas Association groups. Bill Pettus gave an update on ongoing advertising. John
Trice asked about the possibility of compiling a questionnaire for Mexican visitors to
find out why they are here and how they heard about Corpus to understand the
market more. Wayne added that we purchased a software program that allows Carol
to create surveys online on our website and build reports from the results.
• Convention Sales - Dave Prewitt thanked Bert for getting the new committee
started. He stated that this strategic move will help focus on that area in a greater
propensity than before and he thanked the Evaluation& Guidelines Committee for
suggesting to create this new committee. He noted that this is a way to help do their
part as Board members to better support staff and see to their needs and assist with
goal setting/reaching. He reported that the committee is comprised of himself, as
chair, Kevin Latone, Jody Patel, John Trice and John Meyer. Their meetings will
immediately follow the Sales& Marketing meetings. He stated that their first
meeting involved obtaining the committee members vision of what they can do to
help support the cause knowing the obstacles at hand such as construction and a
small staff charged with a huge job. He stated that the staff is doing a great job and
the numbers speak for themselves. Kevin brought up the issue with TEA and the
potential problem. He also noted the significance and contribution this group brings
to the tourism/convention market. He noted that this group is the biggest
concentration of convention business we get and has a huge impact on area hotels.
There was a discussion regarding other groups having issues with construction/room
blocks. Martha discussed the issue with groups being displaced from their hotels due
to the war and military personnel using those rooms. There was a discussion
regarding the effect on the airlines due to the war.
• Finance Committee—Bill Goin reported that they reviewed the financials and will
be looking to see if that are any funds leftover at the end of the fiscal year to re-direct
and make recommendation to the Board. He stated that they also reviewed the
occupancy tax report that outlines occupancy tax receipt collections and the CVB's
portion for previous years. Wayne went over this report with the Board. Bill
4NO `110
Page 3
Board of Directors Mtg.
March 20,2003
reported that a preliminary budget for '03 / '04 that was passed out to the committee
and they will review it next month. There was a discussion regarding our contract
with the city and the formula used to calculate the CVB's budget amount. Wayne
noted that he added a line item of about $50,000.00 for billboards. Bert suggested
that other Board members attend the next Finance meeting to review the preliminary
budget.
• Governmental Affairs—Dave Prewitt reported that the committee's primary
attention would be to communicate with current and possible future leaders on city
council. He noted that he would like to put together some bullet points for Board
members to discuss with the council members. He wants them to get the message of
how we are doing relative to how we should be doing from the advertising point of
view and about additional funding. He asked the Board to help them with their
known contacts on the council. He reported that Tom Schmid would take over the
chair of the Governmental Affairs Committee to allow Dave to concentrate fully on
the Convention Sales Committee. Bert reported that he alerted the Port, City and
CVB about House Bill 3380 that deals with cruise casinos and restricts such within a
60-mile radius of a dog track and is aimed at Corpus Christi. He will be working to
see what can be done to stop it and will keep the Board updated on what has to be
done. Bill Pettus reported that there is a bill out there that taxes advertising and
media. He feels this will take a chunk out of the advertising budget. Connie
responded that we are tax exempt and that bill should not affect us.
• Evaluations& Guidelines—John Trice reported that they have met and have a draft
review on the CEO and would like to go into closed session.
VI. BOARD RETREAT GOALS DISCUSSION:
Bert reported that he and Wayne met with Skip Noe regarding a long-term contract with the
city. Skip asked them to wait until after the April elections to begin discussions. He stated
that they also spoke to him about permanent offices for CVB staff in the convention center.
Bert passed out a progress report based on the Board's goals set at the retreat.
VII. PRESIDENT'S REPORT:
Wayne passed out a copy of the CVB's e-newsletter. Carol came up with a`Be a Tourist in
your own Town"theme to coincide with the war effort and decreased travel. It was
distributed to the Chamber's members, the Hispanic Chamber's members, city council, city
staff, mayor and city managers.
VIII. NEW BUSINESS:
None
IX. OLD BUSINESS:
None
The CVB Board went into closed session at 1:10 p.m. Closed session ended at 1:25 p.m.
X. ADJOURN:
There being no further business to discuss, the meeting of the Board of Directors adjourned
at 1:28 p.m.
Corpus Christi Convention and Visitors Bureau
Available Cash
For Month Ending 03/31/03
Operating Cash $ 292,486.08
Payroll Cash $ 5,266.56
$ 297,752.64
A/R Trade $ 74,135.94
$ 74,135.94
Accounts Payable $ 99,857.24
Beach & Bay Guide Payable $ 30,150.35
Accrued Tax $ 505.87
Misc $ 3,522.07
$ (134,035.53)
Sub-Total Available Cash $ 237,853.05
Reserve $ (40,000.00)
Available Cash @ 03/31/03 $ 197,853.05
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C C Convention & Visitors Bureau
Balance Sheet
For the Period Ending MARCH 31, 2003
ASSETS
CURRENT ASSETS
PETTY CASH 330.00
OPERATING A/C 292,486.08
BOND PAYMENT FUNDS 21,212.58
PRIVATE SALES A/C 29,202.67
PAYROLL A/C 5,266.56
TOTAL CASH 354,497.89
ACCOUNTS RECEIVABLE
A/R TRADE 16,135.94
ALLOWANCE FOR BAD DEBTS (2,000,00)
TOTAL ACCOUNTS RECEIVABLE 74,135.94
OTHER ASSETS
VISITOR CENTERS INVENTORY 4,862.18
DEFERRED ASSETS & PREPAIDS 44,480.53
FIXED ASSETS (Land/Bldg/Equip) 227,404.95
TOTAL ALL OTHER ASSETS 354,497.89
TOTAL ASSETS 705,381.49
LIABILITIES AND EQUITY
CURRENT LIABILITIES
ACCOUNTS PAYABLE 64,610.24
ACCRUED ACCOUNTS PAYABLE 35,247.00
ACCRUED TAXES 505,87
MISC. W/H, U WAY, ETC 10.00
ADVERTISING ESCROW A/C 30,150.35
Deferred Revenue/Tourism Coop 3,512.07
TOTAL CURRENT LIABILITIES 134,035.53
LONG TERM LIABILITIES
COLUMBUS FLEET BOND PAYABLE 2,338,472.00
COLUMBUS FLEET INTEREST PAYABL 4,023.91
TOTAL LONG TERM LIABILITIES 2,342,495.91
TOTAL LIABILITIES 2,476,531.44
EQUITY
FUND BALANCE (1,940,273.28)
YTD EARNINGS 169,123.33
TOTAL EQUITY (1,171,149.95)
TOTAL LIABILITIES AND EQUITY 705,381.49
C C Convention & Visitors Bureau *II
DETAILED INC.STKT-CVD Public Funded Ops
FOR THE EIGHT PERIODS ENDED MARCH 31, 2003
+ Period to Date + + Year to Date + FY82
ANNUAL
Actual Budget Bud Var Actual Budget Bud Var BUDGET
HOTEL/MOTEL MARKETING FEES 200,000 200,000 1,576,235 1,576,235 2,341,235
WEBSITE ADVERTISING 308 200 108 1,510 1,600 (90) 2,400
MISCELLANEOUS INCOME 18 10 690 690
GAIN/LOSS SALE OF ASSETS 100 100 100 100
INTEREST EARNED 234 333 (99) 1,847 2,664 (817) 4,000
TOTAL REVENUE 200,652 200,533 119 1,580,382 1,580,499 (117) 2,347,635
SALARIES 59,239 60,083 844 480,386 480,664 278 721,000
FICA CONTRIBUTIONS 4,407 4,596 189 35,351 36,768 1,417 55,157
UNEMPLOYMENT CONTRIBUTIONS 610 7,475 6,865 7,475
INSURANCE/PERSONNEL BENEFITS 6,668 6,733 65 53,428 53,864 436 88,797
PENSION CONTRIBUTIONS 3,952 4,206 254 27,836 33,648 5,812 50,470
TOTAL SALARIES & RELATED EXPS. 74,266 75,618 1,352 597,611 612,419 14,808 914,899
ACCTG/LEGAL/PROF 2,450 2,588 138 25,785 28,834 3,049 39,460
ADVERTISING 45,003 113,937 68,934 355,464 422,246 66,782 621,000
BAD DEBT EXPENSE 445 (445)
BANK CHARGES 5 (5) 4@ (40)
BOARD OF DIRECTORS 494 250 (244) 3,758 3,500 (250) 4,750
CAPITAL EQUIPMENT 1,000 1,000 2,265 8,000 5,735 12,000
COMMUNITY RELATIONS 200 100 (100) 3,211 2,600 (611) 4,000
COMPUTER/SUPPLIES/MAINT. 1,075 1,545 470 10,839 10,290 (549) 14,790
COPYING/PRINTING 11,864 6,000 (5,864) 42,543 33,601 (8,943) 34,250
DUES/SUBSCRIPTIONS 2,066 774 (1,292) 20,494 20,182 (312) 25,868
EQUIP LEASE/RENTAL 1,156 1,100 (56) 9,257 8,800 (457) 13,208
EQUIP REPAIR/KAINT. 333 500 167 1,821 5,833 4,012 8,096
EVENT HOSTING LOCAL 355 508 145 39,751 52,350 12,599 64,100
FAN/SITE INSPECTION 390 600 210 3,816 11,150 7,334 25,900
INSURANCE GENERAL 2,007 1,217 (790) 10,569 10,631 62 18,000
INTEREST EXP - COLUMBUS FLEET 4,025 4,025 84,044 84,043 (1) 124,223
MISCELLANEOUS EXPENSES 319 866 547 5,293 7,678 2,385 11,146
MEETING EXPENSES 179 290 111 846 2,320 1,474 3,480
OFFICE SUPPLIES 374 1,333 959 8,821 10,664 1,843 16,000
PHOTOGRAPHY 2,320 2,200 (120) 2,500
POSTAGE/FREIGHT 2,240 2,000 (240) 15,155 16,000 845 24,000
PROMOTIONAL MERCHANDISE 559 (559)
UTILITIES/CONTRACTS 6,343 5,091 (1,252) 45,766 42,568 (3,198) 65,000
SPARKLER EXPENSESS 563 563 3,598 2,939 (659) 3,500
STAFF DEV/EDUCATION 249 (249) 5,825 4,690 (1,135) 9,190
TELEPHONE 3,069 4,250 1,181 25,501 34,000 8,499 51,000
TRADE SHOWS/SALES MISSIONS 3,213 3,100 (113) 37,740 46,149 8,409 55,698
TRAVEL/ENT/MEALS 3,340 4,873 1,533 37,365 41,287 3,922 56,585
TOTAL EXPENSES 90,749 156,502 65,753 802,883 912,554 109,671 1,307,736
TOTAL OPERATING EXPENSES 165,015 232,120 67,105 1,408,494 1,524,973 124,479 2,222,635
NET INCOME (LOSS) 35,637 (31,587) 67,224 179,888 55,526 124,362 125,000
C C Convention & Visitors Bureau KAS Custom Rpt 1107
PRIVATE SALES - INCOME STATEMENT Date Printed 04/10/03
For the EIGHT periods ended MARCH 31, 2003 Page 11
+ Period to Date + + Year to Date + FY99
ANNUAL
Actual Budget Bud Var Actual Budget Bud Var BUDGET
VENUE
SALES-VISITOR CTR. ITEMS 2,898 2,898 12,549 12,549
MISCELLANEOUS INCOME 158 158
CASH OVER/UNDER 84 84
INTEREST EARNED 4 4 24 24
TOTAL REVENUE 2,902 0 2,902 12,815 0 12,815 0
SALARY RELATED EXPENSES
TOTAL SALARY RELATED EXPENSES 0 0 0 0 0 0 0
PERATING EXPENSES
BANK CHARGES 13 (13) 102 (102)
PROMOTIONAL MERCHANDISE 13,812 (13,812)
MERCHANDISE VISITORS CTRS. 2,933 (2,933) 9,665 (9,665)
TOTAL EXPENSES 2,946 0 (2,946) 23,579 0 (23,579) 0
TOTAL OPERATING EXPENSES 2,946 0 (2,946) 23,579 @ (23,579) 0
NET INCOME (LOSS) (44) 0 (44) (10,764) 0 (10,764) 0
Corpus Christi
Convention & Visitors Bureau
Convention Sales & Services
Activity Report
March, 2003
PREV
MTD YTD YTD
Definite Bookings
Number of Groups 12 119 96
Total Room Nights 9,547 55,159 55,468
Total Delegates
8,895 57,743 67,593
Financial Impact $3,224,437.50 $20,931,837.50 $24,502,462.50
Leads
Number of Groups 29 207 198
Total Room Nights 27,456 128,674 125,183
Total Delegates 16,966 122,684 165,075 •
Financial Impact $6,150,175.00 $44,472,950.00 $59,839,687.50
Convention Center Bookings
Number of Definite Bookings 3 18 21
Number of Leads 2 25 43
Number of Leads Lost 4 17 27
Arena Bookings
Number of Definite Bookings 0 0 0
Number of Leads 0 0 0
Number of Leads Lost 0 0 0
Convention Center/Arena Bookings
Number of Definite Bookings 0 3 1
Number of Leads 1 7 5
Number of Leads Lost 0 2 0
Sales Assisted Groups
Definite Room Nights 260 3,253 1591
Pending Room Nights 200 2,460 6876
Telemarketing Calls 207 1022
Convention Services
Service Leads Generated 10 116 60
Conventions Serviced 26 186 157
Delegates Serviced 9169 58985 52465
Centrally Housed Conventions 1 1
Transportation 2 6
Other Activities
Staff attended weekly convention sales meetings
Staff attended HSMA luncheon
Staff attended Industry Partner Meeting
Staff attended Omni Sales Meeting
Staff attended Chamber Luncheon @ Lin's Bistro
MK - Pre-Con for Business Professional Assn.; Pre-Con for TEA; Meeting with TEA-Consume
Finance; attended CVB board meeting; lunch meeting with TML
LG-Site visit, TEA-FCS; Austin Sales Calls; bid packets for Tax Assessor Collectors
breakfast presentation to key CCISD members
KT-BPCC construction meeting; Met with meeting planners from Veterans of 32nd
Regiment; Nat'l Forensic League, Texas Shrine Assn, USS Inchon Assn
•Report is based on a Fiscal Year of August through July.
Printed 04/07/2003 11:51:19AM
Convention & Visitors Bureau
Convention Sales & Services
Activity Report
March, 2003
Definite Bookings
Convention Center Mtq. Dates Attend Rooms
International Order Of Rainbow For Girls 06/16/2005 1,000 900
Grand Assembly Of Texas 06/19/2005
TEA-Career and Technology Division - Business Education 08/01/2005 2,500 3,160
Business and Marketing Professional Development Conference 08/04/2005
TEA- Career and Technology Division - Business Education 07/31/2006 2,500 3,190
Business and Marketing Professional Development Conference 08/03/2006
Total Definites for Convention Center: 3 6,000 7,250
Other Mtq. Dates Attend Rooms
National County Agriculture Agents Association 04/09/2003 30 64
Spring Board Meeting 04/13/2003
Federal Emergency Management Association 04/09/2003 45 70
Disaster Recovery Support Team Conference 04/11/2003
Clever Endeavours 10/01/2003 2,000 1,075
King Ranch Sesquecentennial Celebration 10/05/2003
USS Yancey 10/07/2003 40 60
Military Reunion 10/12/2003
USS Monterey CVL-26 10/23/2003 80 160
Military Reunion 10/26/2003
Texas State Soil and Water Conservation Society 02/23/2004 200 170
Annual Meeting 02/27/2004
American Association of Airport Executives 03/28/2004 150 238
South Central Chapter WE Annual Conference 03/31/2004
National Association of Women in Construction 05/21/2004 100 100
Region 7 Annual Forum 05/22/2004
Texas Animal Control Association 11/05/2004 250 360
Annual Texas Animal Control Association Conference 11/10/2004
Total Definites for Other: 9 2,895 2,297
Total Definites: 12 8,895 9,547
Printed 04/07/2003 11:25.:19AM
Leads
Others Mtg. Dates Attend Rooms
Justices of the Peace & Constables Association of South Texas 05/08/2003 60 45
Mid-year Meeting 05/10/2003
Texas Poultry Federation 08/06/2003 30 70
Board Meeting 08/07/2003
Resource Consultants, Incorporated 08/11/2003 400 1,400
Department of Defense 08/15/2003
Corpus Christi Biker Rally 08/29/2003 800 120
Corpus Christi Biker Rally 08/31/2003
Texas A&M Class of 1942 Reunion 10/03/2003 100 110
Class Reunion 10/05/2003
Mercedes High School Reunion 10/17/2003 150 120
Mercedes High School Reuion 10/19/2003
Texas Mutual Insurance Company 10/29/2003 26 40
Annual Board Retreat 10/31/2003
Hines Nursery 01/07/2004 30 60
Propagation Meeting 01/09/2004
Association of Directory Publishers 03/30/2004 225 515
Spring Convention and Trade Show 04/04/2004
South Texas District United Pentecostal Churches 04/01/2004 900 175
District Conference 04/02/2004
Grand Lodge of the Order of the Sons of Hermann 04/02/2004 100 100
Awards Weekend 04/04/2004
Texas Associated Press Broadcasters 04/09/2004 250 100
Annual Spring Convention 04/10/2004
Texas Food Processors Association 04/14/2004 120 130
Annual Food Processors Conference 04/16/2004
Texas Association of Resource Conservation and Development Councils 04/19/2004 200 225
Annual Conference 04/21/2004
Texas Dietary Association 04/21/2004 100 130
Spring Meeting 04/24/2004
Texas Master Gardener Association 05/06/2004 600 450
State Master Gardener Conference 05/08/2004
Texas Crime Prevention Association 07/19/2004 400 705
Annual Summer Training Conference 07/23/2004
USS Great Sitkin Association 09/08/2004 120 180
Military Reunion 09/12/2004
Nazarene Youth International 09/08/2004 300 750
USA/Canada Leadership Conference 09/13/2004
Burtonwood Association 10/05/2004 240 550
Military Reunion 10/10/2004
Veterans of the 32nd Infantry Regiment 10/13/2004 100 200
Military Reunion 10/17/2004
North American Nature Photography Association 01/23/2005 800 1,715
Annual Forum 01/30/2005
Driving School Association of the Americas 03/04/2005 40 50
Board Meeting 03/05/2005
Texas Taxidermy Association 06/09/2005 150 290
State Convention 06/11/2005
National Forensic League 06/11/2005 4,000 11,110
National Speech Tournament 06/17/2005
Printed 04/07/2003 11:25:19AM
USS Manley UU-94U Association UWLti/LUUo 11b LUU
Military Reunion 10/02/2005
Building Officials Association Of Texas 02/22/2006 100 75
Mid-year Meeting 02/23/2006
Texas SkiIIsUSA VICA 05/01/2007 5,000 3,945
Leadership & Skills Championship 05/05/2007
TEA-Agricultural Science & Technology Education 07/27/2008 1,500 3,896
Agricultural Science&Technology Teachers of TX Professional Development C 08/01/2008
Total Leads for Others: 29 16,966 27,456
Total Leads: 29 16,966 27,456
Printed 04/07/2003 11:25:19AM
Leads to Lost
Others Mtg. Dates Attend Rooms
American Society of Safety Engineers-Region III 08/05/1996 500 400
Region 3-Annual Professional Development Conference 08/07/1996
Reason: Chose another city
Texas Society of Professional Engineers 06/16/1999 150 280
Annual Meeting 06/18/1999
Reason: Local Support
Independent Educational Consultants Association 11/13/2000 600 960
Fall Meeting 11/18/2000
Reason: Chose another city
Texas Rural Legal Aid Inc. 05/02/2002 300 340
Staff Conference 05/04/2002
Reason: Cancelled
South Texas Environmental Conference Series 10/23/2002 75 55
Coastal Bend Environmental Conference 10/25/2002
Reason:
Driving School Association of the Americas 01/09/2003 40 50
Board Meeting 01/11/2003
Reason: Chose another city
Biotechnical Environment Services 02/03/2003 60 180
Training Seminar 02/05/2003
Reason: Lack of Response from Client
Ecolab 05/04/2003 100 240
Sales Meeting 05/09/2003
Reason: Airline/Transportation
Aventis 05/06/2003 100 90
Pharmaceutical Sales Meeting 05/08/2003
Reason: Airline/Transportation
Centers for Disease Control and Prevention 06/02/2003 40 170
National Lead Safety Resource Centers Meeting 06/06/2003
Reason: Chose another city
Resource Consultants, Incorporated 08/11/2003 400 1,400
Department of Defense 08/15/2003
Reason: Chose another city
Airborne Mine Countermeasures Association 09/09/2003 300 545
Military Reunion 09/14/2003
Reason: Cancelled
A Texas Turn or Two 10/10/2003 175 350
Annual Symposium TRACED TO DELETE MARCH 2007 10/12/2003
Reason: Convention Facilities
South Texas District Council Assemblies Of God 04/13/2004 2,000 725
Annual District Councils Meeting 04/15/2004
Reason: Lack of Response from Client
Texas Federation Of Humane Societies 04/25/2004 200 250
Annual Animal Care And Protection Training Conference 04/27/2004
Reason: Chose another city
State Bar Of Texas 06/16/2004 2,500 2,306
Annual State Convention 06/18/2004
Reason: Convention Facilities
Printed 04/07/2003 11:25:19AM
36th Infantry Division Association U8/1b/ZUU4 325 270
Military Reunion 08/29/2004 •
Reason: Chose another city
Texas Homeless Network 10/05/2004 275 300
Annual Conference 10/07/2004
Reason: Chose another city
National Association of Activity Professionals 04/13/2005 600 1,260
Annual Conference 04/16/2005
Reason: Local Support
Presbyterian Church of the USA 04/22/2005 850 1,750
Pastors Conference TRACED TO DELETE MARCH 2007 04/25/2005
Reason: Chose another city
USS Long Beach 09/12/2005 125 376
Military Reunion 09/18/2005
Reason: Chose another city
Educational Theatre Association 10/06/2005 175 370
EdTA Convention 2005 10/09/2005
Reason: Attendance drop
TEA- Family and Consumer Sciences 07/30/2006 1,750 3,860
Teachers State Professional Development Conference 08/04/2006
Reason: Date availability
Grand Encampment of Knights Templar of United States of America 08/17/2006 1,500 2,400
Triennial Conclave 08/25/2006
Reason: Chose another city
Southwestern Society of Orthodontists 09/27/2007 400 665
Annual Session 09/30/2007
Reason: Chose another city
Total Leads Lost for Others: 25 13,540 19,592
Total Leads Lost: 25 13,540 19,592
Printed 04/07/2003 11:25:19AM
Sales Assisted Groups- Definite
Mtg. Dates Attend Rooms
USS Salute 06/04/2003 30 60
Military Reunion 06/08/2003
141st Regiment Association 10/13/2003 100 200
Military Reunion 10/17/2003
Total Sales Assisted Definites: 2 130 260
Sales Assisted Groups- Pending
Mtg. Dates Attend Rooms
141st Regiment Association 10/13/2003 100 200
Military Reunion 10/17/2003
Total Sales Assisted Pending: 1 100 200
Printed 04/07/2003 11:25:19AM
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CONVENTION & VISITORS BUREAU
TOURISM SALES & VISITOR INFORMATION CENTER
ACTIVITY REPORT
March 2003
MTD YTD YTD (2001/2002)
#of Definite leads 7 19 8
#of Definite Room Nights 304 1,898 412
#of Tentative Leads 7 27 31
#of Tentative Room Nights 179 1,190 1,619
#of Trade Shows/Conferences 1 14 6
#of Site Visits/Fams 1 4 9
#of Sales Missions/Blitz 4 8 0
VISITOR CENTER ACTIVITY
Visitors assisted 17,772 73,215 96,798
Bulk mail requests fulfilled 749 7,321 11,118
SPECIAL PROJECTS AND ACTIVITIES
Jane Marslender attended ABA in Indianapolis,IN;Held ice cream social for KAK tours at BWMG,
Mailed 3000 postcards for Tx Bandmasters
Aim Neese—visited seven visitor centers in Texas;attended Houston Vacation&Leisure Travel Show,
Ft Worth Vacation&Leisure Show,Fort Hood Travel Expo,Austin Vacation&Leisure Show.
Staff attended Unity Dinner in Austin,Texas.
•
Attraction Name: 2003 2002
Texas State Aquarium 47,421 53,490
Asian Culture Museum 562 502
Museum of Science&History 5,983 9,465
USS Lexington 29,387 40,589
C.C. Botanical Unreported Unreported
CONVENTION AND VISITORS BUREAG
COMMUNICATIONS
ACTIVITY REPORT
March 2003
• Continued work with CC Airport on project to increase air service.
• Wrote and published to Web air service/travel surveys.
• Developed databases to collect and summarize survey results.
• Initiated joint CC Airport/CCCVB air travel PR campaign.
• Digitized new slides/photographs.
• Designed advertisement for convention sales.
• Web site maintenance: link repair, updates, structural changes.
• Wrote articles/advertorials for convention and tourism print media.
• Continued pursuit of national television exposure.
• Provided weekly/quarterly Events Calendar on regular basis.
• Hosted travel writer.
• Handled convention services and current events press releases.
• Assisted tourism partners with press releases.
• Provided graphic design/support for staff
• Provided technical/computer support to staff
Web Site Report
January Visitors: 31,036
Travel Hero Hotel Reservations March 2003
Reservations 107
Room Nights 269
Cancellations 11
Estimated Revenue $21,079.06
General Web Site Statistics
March 2003
www.corpuschristicvb.corn
Overall count of visits to the Web site for the month:
Summary by Month
Month Daily Avg Monthly Totals
( Visits Visits
'Mar 20031 11093 15393
� 931. 32471 10011 18698 6105102 31036 100673 477207 591913
Totals I 5124002412801231888303 397986614970047
Generated by Webalizer Version 2.01
Activity statistics for the month:
Monthly Statistics for March 2003
[Total Hits 591913
(Total Files r 477207
Total Pages 100673
Total Visits I 31036
Total KBytes 6105102
Total Unique Sites 18698
Total Unique URLs I 422
'Total Unique Referrers I— 1554
Total Unique User Agents I 2061
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Avg I Max
Frits per Hour 795 3223
Hits per Day 19093 29006
Files per Day 15393 23867
Pages per Day 3247 4875
Visits per Day 1001 1380
IK 3ytes per Day I 1969391 303463
Generated by Webalizer Version 2.01
Hits-Number of times the server answers requests for elements on that page.
Visits-Number of different users who have visited the CVB Web site.
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