HomeMy WebLinkAboutMinutes Corpus Christi Convention & Visitor Bureau - 07/17/2003 MINUTES
CORPUS CHRISTI CONVENTION & VISITORS BUREAU
BOARD OF DIRECTORS MEETING
Thursday, July 17, 2003 12:OOp.m
Museum of Science & History/ Water Garden Room
PRESENT: Bert Quintanilla-Chair, Jody Patel, Dave Prewitt, Bill Goin, Brad Lomax, Tom
Schmid, Bill Morgan, Linda Routh, John Trice, Dan Viola, Tomas Duran, Bill
Pettus, Lillian Riojas
ABSENT: Mayor Loyd Neal, Govind Nadkarni, Cristina Garza, Victor Gonzalez, Vangie
Chapa, Skip Noe
STAFF: Joey Jarreau, Connie Cardamone, Carol Dunton, Terry Morales, Martha Kleine
CALL TO ORDER:
Bert Quintanilla called the meeting to order at 12:01 p.m.
II. PUBLIC COMMENT:
None
III. FINANCIAL REPORT:
Connie reported that the financials are for the month ending June 30, 2003; which is the 11th
month of our fiscal year. She reported that the total available cash, minus the reserve, is
$150,531.06. She reviewed the variance report with the Board. She noted that we are
running along just as was projected. The report reflects an under budget amount of
$93,714.00;that includes some miscellaneous and advertising expenses that will materialize
in July. Connie reviewed the executive summary, she stated that we were projected to be
expenses over revenue of$16,517.00; actual numbers were, expenses over revenue of
$40,125.00 before the Columbus Fleet principle. Year to date she reported that salaries are
at 38.3%; which is 2.7% lower than the IACVB survey and 2.2% lower than last year.
Advertising this year is at 26.5%year to date; which is 6.7%over last year and 10% over the
IACVB survey. Year to date actuals, revenue over expenses are $179,453.00, after
removing the principle of the Columbus Fleet, we have a net revenue over expenses of
$65,866.00. She noted that $24,249.00 of those funds would be used for advertising in July.
She added that we would gain about $6,611.00 in the month of July from unused line items
in the budget. She is projecting a year-end amount of$48,228.00 revenue over expenses;
which the Board had made recommendations for at last month's meeting. Actuals for the
year was revenue over expenses of $159,453.00 with$93,614.00 at year-end. She reported
that with Board recommendations from last month, the $20,000.00 cushion was depleted by
about $12,000.00. Bert asked for a motion to approve the financials as presented, Bill Goin
made the motion, Dave Viola seconded, motion passed.
Bert welcomed new Board member Kevin Latone, General Manager of the Omni Hotel.
SCANNED
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July17,2003
IV. COMMITTEE REPORTS:
• Nominating Committee - Bert explained the status of the Board reappointments. He
reported that Cristina Garza and Victor Gonzalez are no longer a part of the Board
due to the fact the Cristina no longer owns a restaurant; which is the category that
she represented. Victor Gonzalez is no longer a Board member of the Regional
Transportation Authority, so he could not represent the Transportation category. Per
the By-Laws this disqualifies them to serve on the CVB Board. This leaves 2 vacant
slots on the Board that needs to be filled. Linda Routh reported that the Nominations
Committee met and came up with four names to be presented. To fill the
"Restaurant" slot, they are recommending Patrick O'Boyle with Jason's Deli and
Bernard J. Seal from Bernard's Deli. To fill the"Transportation" slot, they are
recommending Vangie Chapa with the Regional Transportation Authority and Britt
Hinkle with Continental Airlines. Linda made a motion to accept the
recommendations, Jody Patel seconded, motion passed. Linda also reported that our
current chairman would not be seeking reappointment for the next fiscal year. Bert
recommended that Dave Prewitt, Co-Chair, to take over the Chairman of the Board
position. Dave commented that Bert was the perfect candidate to have served during
this time due to his governmental contacts. Dave thanked him for his service this
past year. Dave noted that he would like to be considered for the Chairman of the
Board. Linda asked Bill Goin if he would like to continue serving as Treasurer of
the Board for the new fiscal year, Bill agreed. Jody Patel, Secretary of the Board of
Directors, stated that if anyone was interested in taking over, they were welcomed to.
Linda reported that the Nominations Committee would be polling the Board to see if
any of the members would like to serve in an officer's capacity. Linda reported that
they would have a slate of recommendations at the August Board meeting. Brad
inquired about officer ascension starting with the Secretary and moving up in the
ranks. He feels that it is a benefit to have people who have had experience. There
was a brief discussion regarding this plan. Joey noted that since most Board terms
are only 3 years, someone starting at the Secretary level would have to serve 4 years
to reach the Chairman of the Board position. After some discussion it was agreed to
leave things as they are. Dan Viola reported that he has had discussions with the
Bert about the need to have a representative from the airport on the Board. Dan
noted that since they are city employees, they cannot be appointed to the Board.
After meeting with the City Secretary, they decided that since the Port of Corpus
Christi Authority has a non-voting member on the Board, we could add a non-voting
member from the City of Corpus Christi who works at the airport. Dan has drafted a
letter that will go to Skip Noe, City Manager, with the request to add an additional
non-voting member with city council approval. This would create an amendment to
the current services agreement with the city. Tomas Duran commented his concern
about amending the agreement at this time. Linda made the motion to amend the
consulting services agreement with the city of Corpus Christi and CVB to include
one (1) non-voting members to the CVB Board from the airport, John Trice
seconded, motion passed.
• Sales & Marketing —Tom Schmid reported that they discussed some of the negative
PR that has been going on through radio talk show. Kevin is scheduled to be on that
show to help get the positive word out on what the CVB is doing. They also
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Board of Directors Mtg.
July17,2003
discussed some of the summer plans for advertising from the middle of August to the
middle of September. He also reported that the Hispanic Chamber would hopefully
be giving the committee an update at the next meeting on their marketing endeavors.
Bill Pettus presented a copy of the new brochure highlighting the expansion of the
convention center and arena. He reported that it should be ready to go to press
sometime next week. Tom reported that the Finance Committee has earmarked
about $20,000.00 additional funds for marketing, approved by the Board at their
previous meeting. Bill Pettus passed out an ad that they developed to entice visitors
to Corpus Christi after Hurricane Claudette hit the area. The circulation on that piece
will reach approximately 950,000.00 homes this weekend; with a cost of about
$21,000.00. John Trice noted that the current tourism video being used is not
suitable for the convention sales department. He asked the cost of editing the video
to make it more usable for that department. Bill noted that they had planned on
cutting in it down to a 1/4 version or 5-10 minutes. Bert asked that Bill Pettus come
up with a cost proposal quickly for the editing of the video.
• Convention Sales - Dave Prewitt reported that their meeting was a lengthy one. He
noted that he and Kevin met with the sales staff to discuss their resource needs and
their challenges. They discussed the tradeshow schedule that was sent out to area
hotels and industry partners for participation. They also discussed the challenges the
staff is having with hotel room commitments during high and low seasons. They
also reviewed the lost business reports and will focus on why some chose to send
their business to other cities. Dave reported that they would assist the staff with
hotels that are not reporting back as needed to help build numbers up. They will also
work on educating the small hotels on the economic value of conventions/meetings.
They also discussed the sports markets and the opportunities associated with it.
They also discussed the reporting format on telemarketing and some changes that
will be made plus other recommendations to help increase business. He indicated
that they would try to get an SMG representative to attend their meetings. Kevin
noted that his analysis of the room commitment situation is that most are small hotels
and he feels that getting additional committable rooms is probably not likely. He
also commented on the decline of citywide conventions. Bill Morgan commented
that the President/CEO should spearhead some of these issues. John Trice responded
that the committee has to facilitate on-going to help the staff articulate their needs.
He feels that the members on the committee have worlds of outside experience that
staff can draw from. Brad inquired about the challenges that the staff has been
having regarding the construction. Martha responded that they review each group on
a case-by-case basis. There is a TEA group that will be in town that the CVB will
incur an additional$2,500.00-$3,000.00. This group will be back next year also.
Joey stated that the additional cost information is forwarded to the city.
• Finance Committee—Bill Goin reported that they discussed the final budget. They
also discussed the year-end financial status of the CVB. He also reported that they
reviewed the flow charts for incoming mail, payroll and cash handling procedures.
He stated that the only change they made was to add the CEO to review the time
sheets against payroll called in. They also requested that a copy of the validated
deposit slip(s) be attached to the corresponding check log. Bill Goin made a motion
to approve the flow charts as amended, Tom Schmid seconded, motion passed. Dave
Prewitt made a motion for the unused portion of the additional year end funds to be
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Board of Directors Mtg.
July17,2003
used toward the cost of editing the video for convention sales use, John Trice
seconded. Bill Goin reported that of the projected$48,000.00 overage this year end,
$40,000.00 has been allocated as follows: $10,000.00 for the contingency fund,
$10,000.00 for future computer purchases and $20,000.00 toward advertising,
leaving a balance of about $8,000.00. Bert Quintanilla made an amended motion to
create a fund not to exceed $7,000.00 to be used toward the modification of the
current video for use by the convention sales team, provided the funds are still
available at the end of the current fiscal year end. Dan Viola seconded, motion
passed.
• Governmental Affairs—No report
• Evaluation & Guidelines—No report
• HR Committee— Since the Chair of this committee is no longer on the Board; Bert
reported that this committee formed 2 months ago. Bert reported that Victor
Gonzalez has spoken to attorney Robert Nichols with Bracewell Patterson. He stated
that it would cost the CVB around $2,000.00 to have the employee policy handbook
reviewed and brought into compliance. Bert would like direction from the Board if
the CVB should incur this cost or have the HR Committee work on it. There was a
discussion regarding the timeline of having the handbook completed. Connie noted
that there is $1,000.00 that was included in the projections for that purpose. Brad
Lomax made a motion to hire an attorney up to a cost of$2,000.00 to revise/update
the CVB employee policy handbook, Tomas Duran seconded, motion passed.
VI. APPROVAL OF MINUTES:
Bert asked for a motion to approve the CVB Board of Directors June 19, 2003 meeting
minutes and the June 23, 2003 reconvened meeting minutes as presented. Motion made,
seconded; motion passed.
VII. PRESIDENT'S REPORT:
Joey reported that from his attendance at meetings at the CVB, he took 3 key areas that were
the biggest part of these meetings; these are: putting together a business plan for the staff
and how they relate to marketing, the decline in citywide meetings/conventions and putting
together tracking information from the 800 numbers. He noted that he is working with
department heads to put together action plans for their staff. He is also working on
compiling information going back to 1990 and pick out citywides that they have had, they
will be broken down and given to the individual market for each sales staff to determine
why those convention are returning or not. He hopes to have this information for the next
Sales&Marketing meeting. On the 800 number tracking, he learned that all information is
put into a database at the visitor centers, labels are created for mailing and at the end of the
week that information is deleted. He noted that he and Carol are working on a spreadsheet
to help the visitor centers to create their labels and also give them sorting capabilities to be
able to compile reports as needed and archive the information. Carol reported that the
website had 43,440 hits; which is the first time the website has had over 40,000 visitors to
the site. She is continuing her work on the air service project. She reported on her targeted
national markets that are attainable, such Chicago and Ohio. She noted that Ohio has a
strong eco-tourism and convention market. There was a discussion regarding these markets.
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Board of Directors Mtg.
July17,2003
VIII. NEW BUSINESS:
Update on Food & Beverage Contract for Convention Center/Arena:
Dan Viola reported that their committee is charged with deciding which company
will provide catering/beverage services for the convention center/arena. He noted
that there were 3 companies that were selected to come and make their presentation;
they have now narrowed the selection to 2 companies. It had been suggested that
they bring the general manager of those 2 companies to meet with the university, the
CVB and city staff. The GM's for Ovations and Centerplate arrived on Monday for
a meeting with the committee. The committee is scheduled to have another meeting.
He noted that local caterers services would be allowed in the convention center, but
not in the arena. Brad added that the arena might offer a food court type atmosphere
where local caterers can be utilized.
Bert reported on the possibility of the CVB being taken as a division of the city. He
spoke with Mark McDaniel in Budget & Finance. They are looking to make a final
decision by the end of August. They are requesting expense/salary information to be
provided to them for review.
He also reported that plaques would be issued to outgoing Board members, Cristina
Garza and Victor Gonzalez.
Brad inquired about the selection committee. John Trice responded that the Board
would be polled to determine who would like to serve on that committee. John noted
that he has done the preliminary work and is gathering several resumes. The
employment ad has been placed on the IACVB website. He stated that he has gotten
some really good,high quality contacts. John stated that any resumes should be sent
to the CVB to his attention.
IX. OLD BUSINESS:
None
X. CLOSED SESSION:
Dave Prewitt made a motion to go into closed session, John Trice seconded, motion passed.
The Corpus Christi Convention& Visitors Bureau Board of Directors went into closed
session at 1:40 p.m. Closed session ended at 1:58 p.m.
X. ADJOURN:
There being no further business to discuss, the meeting of the Board of Directors adjourned
at 2:00 p.m.
Corpus Christi Chamber of Commerce
Proposed Constitutional Amendments
September 13, 2003 there is an election on 22 Constitutional Amendments.
They all deserve your attention and you can get information on-line at:
http://www.sos.state.tx.us/elections/voter/2003sepconsamend.shtml
There are however, three of these Amendments the Corpus Christi Chamber of
Commerce would like to bring to your attention that will have a significant impact
on the Corpus Christi business community.
Amendment 12
The constitutional amendment concerning civil lawsuits against doctors
and health care providers and other actions, authorizing the legislature to
determine limitations on non-economic damages.
In 2003, the legislature found a serious public problem in the availability and
affordability of adequate medical professional liability insurance that created a
medical malpractice insurance crisis in Texas.
The legislature found that this crisis has had a material adverse effect on the
delivery of medical and health care in Corpus Christi and throughout Texas,
including significant reductions of availability of medical and health care services
to the people and a likelihood of further reductions in services. The proposed
amendment is both balanced and limited in its manner of addressing the crisis.
Under the 2003 legislation, a claimant in a health care liability claim could
recover as much as $750,000 for non-economic damages, and the right of a
person to obtain full redress for negligence that injures him or her is not unduly
affected by allowing the legislature to impose such a limit.
The Corpus Christi Chamber of Commerce urges you to vote FOR Amendment
12.
Amendment 14
The constitutional amendment providing for authorization of the issuing of
notes or the borrowing of money on a short-term basis by a state
transportation agency for transportation-related projects, and the issuance
of bonds and other public securities secured by the state highway fund.
The proposed amendment would provide for the Texas Department of
Transportation to issue notes or obtain loans with terms of two years or less to
carry out any of the departments' functions and to issue longer term bonds and
securities to fund highway projects. The state's population and the amount of
traffic on state roads have grown enormously, and new and improved roads are
needed. Allowing the state to borrow money for those purposes, rather than
waiting for the money to accumulate, will allow transportation infrastructure
problems to be addressed earlier. The state already borrows money for other
purposes, and the building of roads using short-term borrowing is an important
tool to allow the state to more efficiently administer its function of providing for
transportation needs.
The Corpus Christi Chamber of Commerce urges you to vote FOR Amendment
14.
Amendment 20
The constitutional amendment authorizing the issuance of general
obligation bonds or notes not to exceed$250 million payable from the
general revenues of the state to provide loans to defense-related
communities that will be repaid by the defense-related community, for
economic development projects, including projects that enhance the
military value of military installations.
The Texas military value revolving loan account would assist local communities
in financing projects that would enhance the military value of nearby military
installations. Enhancing this value is important because the Department of
Defense will undergo another round of base realignment and closure in 2005.
The military installations in the Coastal Bend and throughout the state are vital to
the economy, and improving the military value of our military installations will
increase the likelihood that such installations will not be closed during the base
closure and realignment process. Local communities could borrow money from
the Texas military value revolving loan account at a lower rate than the
community could borrow money from other sources and, without the resulting
cost savings, might not be able to afford to complete projects necessary to
enhance the value of nearby military installations.
The Corpus Christi Chamber of Commerce urges you to vote FOR Amendment
20.
Page 3
Board of Directors Mtg.
April 18, 2002
Tom inquired if the city did not give us any additional funding, does the CVB staff feel
comfortable that this is the budget we want to adopt. There was a brief discussion.
Wayne responded that if needed, we might drop additional tradeshow attendance. Bill
Goin stated that this is the draft that will go to the city along with the supplemental
request for their review. If council turns down the request, the draft budget will come
back for editing before finalizing. Bert asked for a motion to accept the 2002-2003-draft
budget and supplemental budget request as presented for city staff review and approval.
Govind made the motion, Berney Seal seconded. Dave Prewitt noted concern about
showing a decrease in the proposed advertising budget. Govind responded that the
Finance Committee had to balance the budget with the funding that we will definitely
get. Based on the balancing of that budget, if they decreased salaries that would mean
cutting back on staffThe only cut that the Finance Committee could make was on the
advertising side. Wayne noted that due to the increase in the Columbus Fleet debt next
fiscal year, they had to cut somewhere. Motion passed.
VII. PRESIDENT'S REPORT:
Wayne reported that he received a draft of the SMG booking policy for the new arena from
Skip Noe. He stated that he has sent copies to the sales staff for their input and will compile
a response for Mr. Noe. He also reported that there are about 5 groups that have committed
to dates for the new facilities. Wayne reported on the on line reservation system called
Travel Hero; who we use on our website. There is a new addition to this called Event Hero;
where we can put packages together and post them on the website for on line purchasing at
no cost to the CVB. Wayne gave a brief report on the AmericaUnidas trade summit. Wayne
also reported on the Hometown Hero luncheon scheduled for May leand will be honoring
40 recipients who helped bring conventions/events to Corpus Christi. Carol gave a brief
report on the website activity; Connie noted that website revenue is averaging about $500.00
per month. Bill Pettus reported that they are working with Quadrant Productions to include
a video streaming link on our website where visitors can view the new video in its entirety.
VIII. MARINA DEVELOPMENT RESOLUTION:
David Garcia gave a brief history on how this project came to be. He noted that the marina
has been slowly disintegrating and becoming unsafe. It lacked power and sanitation
facilities; which caused the city to disallow live-aboards because they did not have the
dockside facilities required for that activity. To fix and maintain the marina on the scale that
the city would like would cost about $5 million. Council was clear that they did not want to
raise taxes for that purpose so they decided to seek a private sector partner that would joint
venture with the city to upgrade the marina. They sent out over a thousand requests for
proposal and they received about 20 responses. They narrowed that down to the top 3
groups that had marina experience the ability to perform. They ranked these groups and
recommended the Landry's group; which carries a $250 million dollar line of credit and a
history of performance and success. Landry's would upgrade the marina so that live-
aboards can come back. He feels that Landry's is the best prospect to upgrade and maintain
the marina. Berney inquired about the possibility of Landry's taking over the Columbus
Fleet debt. Mr. Garcia responded that they are looking at that and using the ships as a
possible added attraction to their project. There was a brief discussion regarding Packery
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Board of Directors Mtg.
April 18, 2002
Channel. He also reported that in order to make the ships usable to be incorporate into the
water, there would need to be more money going to them; and that will be on top of the debt
already in existence. Berney went over the Chamber and EDC's resolution in support of the
marina project. The committee inquired if they should include a stipulation in the CVB's
resolution that includes Landry's taking over the ships debt. Mr. Garcia stated that it is not
inconceivable to include the ships in the agreement. To relieve the CVB of the obligation
would cost Landry's an additional$300,000.00 a year. It was agreed not to include that
stipulation in the resolution. Mr. Garcia noted that the debt would be included in the
negotiations with Landry's. Rocco noted that the debt is on the concrete plaza at the
museum, not on the ships themselves. Bert asked for a motion to adopt a resolution similar
to the Chamber of Commerce, Berney Seal made the motion, Tom Schmid seconded,
motion passed.
Tom Schmid presented an ad that ran in the San Antonio Express news that focused on
Corpus attractions and restaurants. Tom inquired about the Regional Tourism Council
relationship with the CVB. Wayne responded that staff member Ann Neese was the past
president for that group and they attend their monthly meetings. Some of those communities
are beginning to participate in our co-op programs.
IX. ARTESIAN PARK RESOLUTION:
Mr. Ruben Bonilla made a brief presentation on the Artesian Park Resolution. He stated that
the issue of renovation and giving historical integrity came before council in 1973. They ran
into a community clash over it, so they backed off the project. It has resurfaced with a new
level of support. He stated that they received a resolution of support from the Downtown
Management District and he would like to create a group of people to carry the idea forward
to recognize the impact of the project. He reported on Cinco de Mayo in Goliad, Texas
where they reenact the battle every year with traditional dress. This meshes both cultures
and he feels that we need to preserve, honor and recognize the historical value. Bert asked
for a motion to submit a resolution in support of the Artesian Park project, Victor Gonzalez
made the motion, Govind Nadkarni seconded, motion passed.
X. NEW BUSINESS:
Bill Morgan reported on the outstanding numbers on the STR report for February 2002.
Bert asked for a motion to approve the March financials as presented by Connie, Victor
Gonzalez made the motion. Tom Schmid seconded, motion passed.
XI. OLD BUSINESS:
None
XII. ADJOURN:
There being no further business to discuss, the meeting of the Board of Directors adjourned
at 1:28 p.m.
RESOLUTION IN SUPPORT OF DEVELOPMENT OF THE
CORPUS CHRISTI MUNICIPAL MARINA
WHEREAS, the Corpus Christi Municipal Marina is the focal point of the city;
WHEREAS, the Corpus Christi Municipal Marina is in dire need of repairs and improved facilities for tourists,
boaters and residents that desire to enjoy the waterfront environment;
WHEREAS, the City of Corpus Christi has limited financial resources and the fees levied for use of the Marina
by boaters are not adequate to make the needed repairs and improvements;
WHEREAS, the City issued a Request for Proposals to seek interested private parties that would be willing to
invest in the repairs and improvements to the Corpus Christi Municipal Marina in exchange for a lease of land
that would be used for revenue generating improvements to offset the investment in repairs and improvements;
WHEREAS, the City staff has recommended consideration of a proposal submitted by Landry's called the
Texas Boardwalk Project as a concept meriting further exploration;
WHEREAS, Landry's has demonstrated their ability to create a similar project named the Kemah Boardwalk
and has the fiscal capacity to achieve the stated project goals;
WHEREAS, the City of Corpus Christi staff has significant details to discuss and issues to resolve before a
project of the significance of the Texas Boardwalk becomes a reality;
NOW, THEREFORE, BE IT RESOLVED BY THE CORPUS CHRISTI CHAMBER OF COMMERCE:
SECTION 1. That the Board of Directors of the Corpus Christi Chamber of Commerce strongly supports the
continuation of work by the City staff needed to determine if the development of the Texas Boardwalk Project
proposed by the Landry's can become a reality and be complimentary to our community goals.
SECTION 2. That the City staff negotiates any lease of land so that it is comparable to market rates for
similar waterfront property.
SECTION 3. That the City staff determines that such a project would not be a detriment to other
developments planned or underway in our community.
As adopted by the Board of Directors of the Corpus Christi Chamber of Commerce
on this 26th day of March 2002.
Motion amending the Consulting Services Agreement between the City of Corpus
Christi and the Corpus Christi Convention and Visitor's Bureau second paragraph
partl of General Provisions to hereafter read as follows:
The above members shall include persons from all areas of the City in order to assure
diverse geographic representation on the Board. The mayor and City Manager, or their
designees, shall serve as additional non-voting members of the Board. Thi-he
• • • - - - . . - --•• - -• - • - - - - - = -• . The Port of
Corpus Christi Authority, the City of Corpus Christi on behalf of the Corpus Christi
International Airport, and The Coastal Bend Regional Tourism Council, may each
appoint one non-voting member of the Board.
Corpus Christi Convention and Visitors Bureau
Available Cash
For Month Ending 07/31/03
Operating Cash $ 145,516.40
Payroll Cash $ 3,232.79
$ 148,749.19
A/R Trade $ 64,671 .09
$ 64,671 .09
Accounts Payable $ 48,266.96
Beach & Bay Guide Payable $ 10,695.84
Accrued Tax $ 371 .59
Misc $ (20.00)
$ (59,314.39)
Sub-Total Available Cash $ 154,105.89
Reserve Funds $ (50,000.00)
Reserve for New Computers $ (10,000.00)
Available Cash @ 07/31/2003 $ 94,105.89 1
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C C Convention & Visitors Bureau
Balance Sheet
For the Period Ending JULY 31, 2003
ASSETS
CURRENT ASSETS
PETTY CASH 330.00
OPERATING A/C 145,516.40
BOND PAYMENT FUNDS 98,358.11
PRIVATE SALES A/C 22,277.50
PAYROLL A/C 3,232.79
TOTAL CASH 269,714.80
ACCOUNTS RECEIVABLE
A/R TRADE 66,671.09
ALLOWANCE FOR BAD DEBTS (2,000.00)
TOTAL ACCOUNTS RECEIVABLE 64,671,09
OTHER ASSETS
VISITOR CENTERS INVENTORY 7,557.61
DEFERRED ASSETS & PREPAIDS 62,886.25
FIXED ASSETS (Land/Bldg/Equip) 228,309.45
TOTAL ALL OTHER ASSETS 269,714.80
TOTAL ASSETS 633,139.20
LIABILITIES AND EQUITY
CURRENT LIABILITIES
ACCOUNTS PAYABLE 48,266.96
ACCRUED TAXES 371.59
MISC. W/H, U WAY, ETC (20.00)
ADVERTISING ESCROW A/C 10,695.84
TOTAL CURRENT LIABILITIES 59,314.39
LONG TERM LIABILITIES
COLUMBUS FLEET BOND PAYABLE 2,338,472.00
COLUMBUS FLEET INTEREST PAYABL 32,130.00
TOTAL LONG TERM LIABILITIES 2,370,602.00
TOTAL LIABILITIES 2,429,916.39
EQUITY
FUND BALANCE (1,940,273.28)
YTD EARNINGS 143,496.09
TOTAL EQUITY (1,796,777.19)
TOTAL LIABILITIES AND EQUITY 633,139.20
C C Convention & Visitors Bureau
Balance Sheet
For the Period Ending JULY 31, 2003
ASSETS
CURRENT A SETS
PETTY CASH 330.00
OPERATING A/C 145,516.40
BOYD PAYMENT FUNDS 98,353.11
PRIVATE SALES A/C 22,277.50
PAYROLL A/C 3,232.79
TOTAL CASH 269,714.80
ACCOUNTS RECEIVABLE
AIR TRADE 56,671.09
ALLOWANCE FOR BAD DEBTS '2,000.00)
TOTAL ACCOUNTS RECEIVABLE 64,671.09
OTHER ASSETS
VISITOR CENTERS INVENTORY 7,557.51
DEFERRED ASSETS & PREPAIDS 62,886.25
FIXED ASSETS (Land/Bldg/Equip) 228,309.45
TOTAL ALL OTHER ASSETS 269,714.80
TOTAL ASSETS 633,139.20
LIABILITIES AHD EQUITY
CURRENT LIABILITIES
ACCOUNTS PAYABLE 48,266.96
ACCRUED TAXES 371.59
MISC. W/H, U WAY, ETC (20.00)
ADVERTISING ESCROW A/C 10,695.84
TOTAL CURRENT LIABILITIES 59,314.39
LONG TERM LIABILITIES
COLUMBUS FLEET BOND PAYABLE 2,338,472.00
COLUMBUS FLEET INTEREST PAYABL 32,130.00
TOTAL LONG TERM LIABILITIES 2,370,582.00
TOTAL LIABILITIES 2,429,916.39
EQUITY
FUND BALANCE !2,000,2?3.20)
Rese:ve Funds 50,000.00
RESERVE FOR COMPUTERS 10,000.00
YTD EARNINGS 143 496.09
TOTAL EQUITY 1' 796 777 19i
TOTAL LIABILITIES AND EQUITY 6231 139.20
C C Convention & Visitors Bureau
DETAILED INC.STMT-CVD Public Funded Ops
FOR THE TWELVE PERIODS ENDED JULY 31, 2003
: Period to Date + + Year to Date + FY02
ANNUAL
Actual Budget Bud Var Actual Budget Bud Var BUDGET
HOTEL/MOTEL MARKETING FEES 200,000 200,000 2,341,235 2,341,235 2,341,235
WEBSITE ADVERTISING 1,215 200 1,015 3,518 2,400 1,118 2,400
MISCELLANEOUS INCOME 689 689
GAIN/LOSS SALE OF ASSETS 100 100
INTEREST EARNED 227 337 (110) 3,086 4,000 (914) 4,000
TOTAL REVENUE 201,442 200,537 905 2,348,628 2,347,635 993 2,347,635
SALARIES 76,657 60,087 (16,570) 737,577 721,000 (16,577) 721,000
FICA CONTRIBUTIONS 5,748 4,601 (1,147) 54,582 55,157 575 55,157
UNEMPLOYMENT CONTRIBUTIONS 1,422 (1,422) 6,823 7,475 652 • 7,475
INSURANCE/PERSONNEL BENEFITS 7,986 6,734 (1,252) 83,359 80,797 (2,562) 80,797
PENSION CONTRIBUTIONS 938 4,204 3,266 33,828 50,470 16,642 50,470
TOTAL SALARIES & RELATED UPS. 92,751 75,626 (17,125) 916,169 914,899 (1,270) 914,899
ACCTG/LEGAL/PROF 12,033 2,862 (9,171) 43,881 39,460 (4,421) 39,460
ADVERTISING 50,811 28,124 (22,687) 619,438 621,000 1,562 621,000
BAD DEBT EXPENSE 4,618 (4,618) 5,064 (5,064)
BANK CHARGES 8 (8) 62 (62)
RD OF DIRECTORS 610 500 (110) 4,735 4,750 15 4,750
wu'ITAL EQUIPMENT 1,000 1,001 2,265 12,000 9,735 12,000
COMMUNITY RELATIONS 100 100 4,681 4,000 (681) 4,000
COMPUTER/SUPPLIES/MAINT. 1,986 750 (1,237) 18,355 14,790 (3,565) 14,790
COPYING/PRINTING 5,114 (5,114) 49,553 34,250 (15,303) 34,250
DUES/SUBSCRIPTIONS 3,289 665 (2,624) 28,855 25,868 (2,987) 25,868
EQUIP LEASE/RENTAL 1,052 1,100 48 13,776 13,200 (576) 13,200
EQUIP REPAIR/MAINT. 215 500 285 3,953 8,096 4,143 8,096
EVENT HOSTING LOCAL 2,129 1,000 (1,129) 57,180 64,100 6,920 64,100
FAM/SITE INSPECTION 120 8,400 8,280 8,779 25,900 17,121 25,900
INSURANCE GENERAL 1,504 1,218 (286) 18,632 18,000 (632) 18,000
INTEREST EXP - COLUMBUS FLEET 16,066 16,066 124,224 124,223 (1) 124,223
MISCELLANEOUS EXPENSES 572 870 298 8,457 11,146 2,689 11,146
MEETING EXPENSES 149 290 141 1,614 3,480 1,866 3,480
OFFICE SUPPLIES 2,255 1,337 (918) 15,675 16,000 325 16,000
PHOTOGRAPHY 2,330 2,500 170 2,500
POSTAGE/FREIGHT 5,519 2,000 (3,519) 26,499 24,000 (2,499) 24,000
JTILITIES/CONTRACTS 6,439 6,1.94 (245) 67,249 65,000 (2,249) 65,000
3PARKLER EXPENSES$ 3,664 3,500 (154) 3,500
STAFF DEV/EDUCAT:ON 1,485 3,200 1,715 7,330 9,190 1,860 9,190
'ELEPHONE 7,656 4,250 (3,406) 39,100 51,000 11,900 51,000
'RADE SHOWS/SALES MISSIONS (2,205) 500 2,705 40,177 55,698 15,521 55,698
'RAVEL/ENT/MEALS 5,083 4,124 (359) 55,295 56,585 1,290 56,585
TOTAL EXPENSES 126,508 85,650 (40,858) 1,270,823 1,307,736 36,913 1,307,736
"AL OPERATING EXPENSES 219,259 161,276 (57,983) 2,186,992 2,222,635 35,643 2,222,635
NET INCOME (LOSS) (17,817) 39,261 (57,078) 151,636 125,000 36,636 125,000
•
C C Convention & Visitors Bureau MAS Custom Rpt 4107
PRIVATE SALES - INCOME STATEMENT Date Printed 08/12/03
For the TWELVE periods ended JULY 31, 2003 Page 41
+ Period to Date + + Year to Date + FY99
ANNUAL
Actual Budget Bud Var Actual Budget Bud Var BUDGET
/HUE
SALES-VISITOR CTR. ITEMS 4,495 4,495 24,300 24,300
MISCELLANEOUS INCOME 3 3 234 234
CASH OVER/UNDER 107 107
INTEREST EARNED . 2 2 33 33
TOTAL REVENUE 4,500 0 4,500 24,674 0 24,674 0
SALARY RELATED EXPENSES
TOTAL SALARY RELATED EXPENSES 0 0 0 0 0 0 0
RATING EXPENSES
BANK CHARGES 17 (17) 156 (156)
PROMOTIONAL MERCHANDISE 3,235 (3,235) 26,222 (26,222)
MERCHANDISE VISITORS CTRS. 1,947 (1,947) 16,436 (16,436)
TOTAL EXPENSES 5,199 0 (5,199) 42,814 0 (42,814) 0
, OPERATING EXPENSES 5,199 0 (5,199) 42,814 0 (42,814) 0
NET INCOME (LOSS) (699) 0 (699) (18,140) 0 (18,140) 0
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Corpus Christi
Convention & Visitors Bureau
Convention Sales & Services
Activity Report
July, 2003
PREV
MTD YTD YTD
Definite Bookings
Number of Groups 12 174 155
Total Room Nights 3,725 75,640 83,006
Total Delegates 3800 78,449 91287
Financial Impact $1,377,500.00 $28,437,763.00 $33,091,537.50
Leads
Number of Groups 20 279 315
Total Room Nights 7,355 167,647 184,912
Total Delegates 12,255 158,054 229,222
Financial Impact $4,442,437.50 $57,294,574.00 $83,092,975.00
Convention Center Bookings
Number of Definite Bookings 2 23 31
Number of Leads 1 34 58
Number of Leads Lost 1 21 42
Arena Bookings
Number of Definite Bookings 0 0 0
Number of Leads 0 1 0
Number of Leads Lost 0 0 0
Convention Center/Arena Bookings
Number of Definite Bookings 0 4 2
Number of Leads 1 8 8
Number of Leads Lost 0 2 0
Sales Assisted Groups
Definite Room Nights 3,253
Pending Room Nights 2,560
Telmarketing Calls 314 1,686
Convention Services
Service Leads Generated 16 165 104
Conventions Serviced 33 315 293
Delegates Serviced 10504 97,649 99261
Centrally Housed Conventions 1 5 6
Transportation 1 13 14
Other Activities
Staff attended HSMA Luncheon
Staff attended Industry Partners mtg
Staff attended arena caterers interviews
YH-attended SGMP Planning Meeting; attended T4A planning mtg; attended
Boardwalk mtg; attended Evening Rotary Mfg; Yvette & Laura delivered
TTEA-FCS welcome signs
TC-Printed 26 pages of labels, made bid packets for TASO; bid packets for
Nat'l Hurricane Conference, created and printed 500 flyers for TAMACC, bid
packets for Intl Assn of Operative Millers; bid packets for Tx Downtown Assn.
LG- Site tour with Tx Assn of Addiction Professionals; met with Tx District &
County Attys (Judy Belisnyder); met with John Meyer/Hal Peterson re:
TEA-FCS (Gay Nell McGinnis); meeting with Dave Prewitt; met with Joe
Cisneros re: TAMACC promotion for 2003 conference; met with Jorge Cruz-
Aedo and Norma Urban re: Tx Downtown Assn bid for 2006; attended precon
mtg for TEA-FCS; Tracy, Bella and Lou worked on bid packets for TDA (2006);
worked on finalizing TSAE luncheon for December; bid presentation in
Ft. Worth for TAMACC.
MK- mailers for Practical Guide to Event Planning, 48 pieces, Destination
Showcase, 418 pieces; attended Destination Showcase-Chicago; attended
board meeting, sales & marketing mtg, convention sales mtg; welcome speech
for Mexican Meat Council
KT-Site tours, USS Manley; bid presentation to TASO in Austin, attended open
house at Red Roof in.
Staff attended weekly sales meetings
Corpus Christi
Covention & Visitors Bureau
Detail Report
Jul-03
Definite Bookings
Convention Center Mtg. Dates Attend Rooms
Bayfest, Incorporated 09/19/2003 0 0
Bayfest 09/21/2003
United Methodist Church - South Central Jurisdictic 06/02/2010 1,300 1,685
Southwest Texas Annual Conference 06/06/2010
Total Definites for Convention Center: 2 1,300 1,685
Other Mtg. Dates Attend Rooms
Corpus Christi Cathedral and First United Methodis 07/11/2003 1,200 550
Joint Sesquicentennial Celebration TRACED TO D 07/13/2003
Talent Challenge IV 07/19/2003 100 20
Talent Challenge IV 07/19/2003
Image De Corpus Christi 07/26/2003 20 10
Image De Tejas, Quarterly Meeting 07/26/2003
Nursing Consultant Educational and Health Service 08/12/2003 40 50
Educational Workshop 08/16/2003
USS Bon Homme Richard 02/22/2004 40 64
Military Reunion 02/26/2004
Texas Dietary Association 04/21/2004 100 130
Spring Meeting 04/24/2004
Rotary District 5870 04/23/2004 300 340
District Conference 04/25/2004
American Railway Development Association 05/22/2004 100 150
Annual Meeting 05/26/2004
Texas Association of Orthotists And Prosthetists 08/26/2004 200 220
Fall Conference 08/28/2004
Texas League of United Latin American Citizens (T 05/31/2006 400 506
State Convention & Exposition 06/03/2006
Total Definites for Other: 10 2,500 2,040
Total Definites: 12 3,800 3,725
Leads
Others Mtg. Dates Attend Rooms
Image De Corpus Christi 07/26/2003 20 10
Image De Tejas, Quarterly Meeting 07/26/2003
Nursing Consultant Educational and Health ServicE 08/12/2003 40 50
Educational Workshop 08/16/2003
Fleet and Family Support Center 09/13/2003 300 10
Reception and Awards Banquet 09/13/2003
South Texas Youth Soccer Association (STYSA) 02/06/2004 200 150
Winter Governing Board Meeting 02/08/2004
Youth Odyssey 04/03/2004 125 10
Youth Odyssey Adventure Challenge Race 04/03/2004
1874 Engineer Aviation Battalion 04/14/2004 60 80
Military Reunion 04/18/2004
USS Rockbridge APA-228 04/14/2004 75 160
Military Reunion 04/18/2004
Texas Pharmacy Association 04/16/2004 350 120
South Texas Regional Meeting 04/18/2004
Texas Society of American Foresters 04/20/2004 100 150
Annual Meeting 04/22/2004
Fleet Reserve Association (FRA) 07/07/2004 100 180
Regional Conference 07/11/2004
Site Selection Services 07/21/2004 200 375
Texas Justice Court Judges Association Annual Co 07/25/2004
USS Goldsborough DDG-20 09/12/2004 60 150
Military Reunion 09/17/2004
Evangelical Free Church of America - Free Church 10/30/2004 100 200
Rebound Retreat 11/04/2004
Texas Tactical Police Officers Association 01/09/2005 700 620
Annual SWAT Conference 01/12/2005
Texas Association Of Single Square Dancers 03/10/2005 400 325
TASSD Round-Up 03/13/2005
Texas Academy of Physician Assistants 09/23/2005 275 390
Annual Fall CME Regional Conference 09/25/2005
Texas Downtown Association 11/02/2005 250 345
Annual Conference 11/04/2005
International Thespian Society 11/17/2005 2,700 0
Texas Thespians State Festival 11/20/2005
United States Trampoline & Tumbling Association 06/14/2006 5,800 3,400
National Championships 06/18/2006
Justices Of The Peace And Constables Associatior 06/11/2007 400 630
Annual Conference 06/16/2007 •
Total Leads for Others: 20 12,255 7,355
Total Leads: 20 12,255 7,355
Leads to Lost
Others Mtg. Dates Attend Rooms
Justices Of The Peace And Constables Associatior 06/21/2001 500 950
Annual Conference 06/24/2001
Reason:
National Foundation for Credit Counseling 02/23/2002 150 360
Winter Meeting, 2002 02/27/2002
Reason: Majority Vote
Grand Lodge of the Order of the Sons of Hermann 04/02/2004 100 100
Awards Weekend 04/04/2004
Reason: Majority Vote
Texas Podiatric Medical Association 06/04/2004 150 190
Annual Conference 06/06/2004
Reason: Geographical location
Texas Consumer Finance Association 06/09/2005 300 400
Annual Convention 06/11/2005
Reason: Majority Vote
Justices Of The Peace And Constables Associatior 06/12/2006 400 630
Annual Conference 06/17/2006
Reason: Rate
American Jail Association 04/08/2010 2,500 3,730
Training Conference and Jail Expo 04/16/2010
Reason: Too large for our facilities
Total Leads Lost for Others: 7 4,100 6,360
Total Leads Lost: 7 4,100 6,360
Sales Assisted Groups- Definite
Mtq. Dates Attend Rooms
Total Sales Assisted Definites:
Sales Assisted Groups- Pending
Mtq. Dates Attend Rooms
Total Sales Assisted Pending:
Printed 08/11/2003 4:53:50PM
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CONVENTION & VISITORS BUREAU
TOURISM SALES & VISITOR INFORMATION CENTER
ACTIVITY REPORT
July 2003
MTD MTD(2002) YTD YTD (2001/2002)
# Of Definite leads 1 0 27 14
# Of Definite Room Nights 27 0 2,124 606
# Of Tentative Leads 3 0 45 44
# Of Tentative Room Nights 28 0 1,470 2,853
# Of Trade Shows/Conferences 1 1 18 9
# Of Site Visits/Fams 0 0 6 18
# Of Sales Missions/Blitz 1 0 12 1
VISITOR CENTER ACTIVITY
Visitors assisted 20,684 15,476 136,626 152,166
Bulk mail requests fulfilled 1,425 1,029 15,597 25,383
SPECIAL PROJECTS AND ACTIVITIES
Jane Marslender-Attended Texas BandMasters in San Antonio;called on tour operators in San Antonio.
Ann Neese—Worked three days a week at Botanical Gardens doing fam trips for local Scouts, making calls to schools
for commitment to visit the gardens, working on setting up programs and activities for merit badges, would like to see
an area designated for a Texas shaped garden with Texas wildflowers; worked on Sparkler Appreciation Luncheon,
worked on tradeshow schedule, worked on birding brochure along with Audubon Society, met with co-chairperson,Pat
Suter,regarding Flint Hills Nature Tourism advisory committee.
Attraction Name: 2003 2002
Texas State Aquarium 88,177 73,935
Asian Culture Museum 531 518
Museum of Science& History 5169 7163
USS Lexington 37,886 46,121
P.I.National Seashore 79,004 66,470
7
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PADRE ISLAND
CONVENTION & VISITORS BUREAU
Monthly Report:JULY 2003 F-' '" Y r
2003 Visitors 2003 Vehicles 2002 Visitors 2002 Vehicles 2001 Visitors 2001 Vehicles
DOWNTOWN 4,993 1,398 10,976 3,009 9,987 2,753
PADRE ISLAND 4,565 1,262 1,917 536 6,245 1,603
1-37 11,126 3,060 2,583 703 10,530 2,916
TOTALS ,r ( 20684 / 5720 115476) 42486762 7272
�_____.- 'Fiscal Year 8/01/20 )7/31/2003of
Month : Downto'vn : . Downtown Padre Island' Padre Island 137 ( I 37
Visitors Vehicles Visitors Vehicles Visitors Vehicles
August 6,593 2,010 1,401 399 5,640 1,683
September 3,163 1,140 537 230 1,313 485
October 2,852 1,071 623 272 2,911 1,158
November 2,429 981 774 350 1,904 804
December 2,430 923 945 403 3,116 1,215
January 3,345 1,372 1,622 755 3,666 1,621
February 3,929 1,660 1,844 857 4,406 1,963
March 6,619 2,137 3,355 1,320 7,798 2,693
April 3,803 1,363 2,357 917 6,070 2,134
May 4,014 1,351 2,332 862 6,694 2,472
June 4,394 1,377 3,700 1,113 9,363 2,893
July 4,993 1,398 4,565 1,262 11,126 3,060
Fiscal Year 03 Fiscal Year 02 Fiscal Year 01
Total to Date `` ' 08/01/02-07/31/03:'' ''. "08/01/01"-Q7/ 1/02 08/01/00-07/31/01 .
Visitors Vehicles Visitors Vehicles Visitors Vehicles
Downtown 48,564 16,783 63,394 20,512 57,021 18,952
Padre Island 24,055 8,740 31,127 11,266 41,683 14,793
1-37 64,007 22,181 57,645 20,445 65,358 23,059
tt �,• �. 136,626 47,704 152,166 52,223 164,062 56,804
Total Visitors/ Vehicle Activity to ifiSl-nce 0penmg `.
Opening Date Visitors Vehicles
Downtown 1/02/88 407,938 142,000
Padre Island 6/17/87 615,727 196,001
1-37 2/01/87 1,329,829 415,800
Totals 2,353,494 753,801
REMARKS: Overall Visitor Count is down by 15,540 from fiscal year 2002.
1-37 Visitor Count was up from fiscal year 2002 by 6,362 Visitors
1-37 Visitor Center was closed the following times fiscal year 2003 due to flood
August 1-4,2002,September 14-October 1,2002 , October 28-November 2,2002
Padre Island and Downtown VisitorCount down due to construction.
CONVENTION AND VISITORS BUREAU
COMMUNICATIONS
ACTIVITY REPORT
July 2003
• Presented CC tourism information to Aerolitoral for Monterrey flight.
• Began researching out-of-state origin markets (focus on Convention Corporate and
Ecotourism markets).
• Researching in-state origin markets and collection of information request stats(focus on
San Antonio, Austin area, Houston, Dallas-Ft Worth, and the valley area).
• Assisted journalist.
• Hosted travel writer.
• Designed PowerPoints for convention sales staff.
• Web site maintenance: link repair, updates, structural changes.
• Wrote article for tourism print media.
• Continued pursuit of national television exposure.
• Provided weekly/quarterly Events Calendar on regular basis.
• Handled convention services and current events press releases.
• Provided and digitized graphics/photographs on request.
• Assisted tourism partners/meeting planners with press releases.
• Provided graphic design/support for staff.
• Provided technical/computer support to staff.
Web Site Report
July Visitors: 41,375
Travel Hero Hotel Reservations July 2003
Reservations 160
Room Nights 361
Cancellations 25
Estimated Revenue $45,219.17
General Web Site Statistics
July 2003
www.corpuschristicvb.corn
Overall YTD count of visits to the Web site:
Summary by Month
Month Daily Avg I Monthly Totals
Visits r Sinai Visits
Aug 2003 188111 14697 3163 971 12087 3542872 18449 60107 279252 357420
Jul2003 27840 21435 4435 1334 26944 8477833 41375 137488 664497 863060
Jun 2003 1952 23021 4885 1448 27352 8820406 43440 146573 690648 898576
May 2003 23115 17887 3773 11591 21740 7243476 35945 116973 554497 716589
Apr2003 18028 14384 30071--- -i.--014. 5561599 28819 90221 431526 540857
Mar2003 19093 15393 3247 Taw 18698 6105102 31036 100673 477207 591913
Feb 2003 16468 13405 3227 1017 16013 4900067 28500 90365 375361 461124
Jan 2003 14630 12058 29711 16421 5156866 28639 92113 373799 453560
Dec 2002 9290 7687134 600 11030 3296011 18621 55945 238327 288012
Nov 2002 9816 7896 1790 598 11197 3282880 17967 53721 236887 294508
Oct2002 11241 9044 2056 692 12784 3717225 21461 63765 280382 348480
Sep 2002 1129561 102471 2383 FFiii 14265 41003311 23191 71490 307437 388681
Totals1642 68! 3 733 43�'l079434 14909820; 6202780
Generated by Webalizer Version 2.01
Hits-Number of times the server answers requests for elements on that page.
Visits-Number of different users who have visited the CVB Web site.
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