HomeMy WebLinkAboutMinutes Corpus Christi Convention & Visitor Bureau - 12/07/1988 413
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Minutes of the i�et ing CIN jifCE
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Board of Directors
CYPPUS 0-R I ST I AREA CCNNENT ICN & VISITORS BUREAU
Wednesday, 2:00 p.m.
December 7, 1988 Padre Room
C.C. M3RRIOTT
THOSE ATTENDIN3: Steve DeAelt (past chairman) , R.C. Allen, Berney Seal , Roy
Hinojosa, Nick Reyna, Jack Bell , Elmo Jackson, Sam Poteet , Ruth Stark, Roy Mayo,
Cathy Harrison, Al Jones, Shirley Pagan, Ed Garza, Ricardo Sanchez. Guest:
Tomas Duran, Assistant City Manager. Staff: Rob Earley, Pat Rousseau, Jo Kammer ,
Judy Everett , Sandra McCloskey, Kim Lemley. Absent: Mayor Betty Turner(ex-
officio member) , City Manager Juan Garza(ex-officio member) , Council Nbm ber Bill
Pruet (City Council Liaison) .
President Rob Earley opened the meeting at 2:05 p.m. by welcoming the new board
members. Earley also welcomed the public, noting that all Bureau Board of Direc-
tors meetings are open to the public under the Texas Open Nbetings Act.
Past Chairman Steve DeWalt reflected briefly on his years on the Bureau' s Board
of Directors and spoke of the challenges that lay ahead for the new board.
DIRECTORS .JOB DESORIPTIcN: President Earley reviewed the job description for
the Board of Directors. Directors asked that attendance requirements be incor-
porated into job description. Earley asked that directors speak to groups from
a director' s stand point to educate the community on the purpose and mission
of the Convention & Visitors Bureau. Earley requested resumes or biographies
from new directors.
ORIENTATION TO MISSION, OBJECTIVES CF THE BUREAU: Bureau Controller Pat Rousseau
briefed Board on her duties and current projects that she is working on, out -
lining financial aspect , pension plan, long distance telephone service evalua-
tion and numerous other activities.
Visitor Information Centers Manager Jo Kemper gave the Board a brief synopsis
of the purpose and functions of the visitor information centers, explaining how
staff at the centers assist visitors. Kemrner also reported on number of visitor
traffic through the centers to date. Following Kemmer ' s report there was a
brief question and answer period.
Communications Manager Judy Everett explained to the Board that her duties in-
clude writing copy for Bureau literature, Corpus Christi Vacation Guide, putting
together the bimonthly newsletter and assisting travel writers and location
scouts. D
SC
ANNE
Everett also outlined the duties of Visitor Development Manager Martha Espinoza
as she was away attending a travel trade show. Everett explained that Espinoza
is responsible for exhibiting at travel trade shows, setting up familiarization
tours for travel agents and tour operators and various other duties.
Everett also presented activity reports for the Cornjnications and Visitor
Development Departments.
Convention Division Director SandraivtCloskey reviewed the duties of the Con-
vention Division for the Board and spoke of current activities, convention
bookings, leads and goals of the division.
President Earley spoke on objectives of the Bureau for the remainder of FY 1988-89.
ADCPTICN CF BY-LAWS: Past Chairman Steve DeWalt asked that a motion be made
for the adoption of the By-Laws. The By-Laws were approved and adopted by
acclamation on a motion made by Berney Seal , seconded by Al Jones.
LOI IFJ-ZY (RAWIN3 FOR T1.Ddv1S CF OFFICE: President Earley conducted lottery drawing
to determine directors terms of office. Results are as follows: (CNE YEAR
MOWS) Cathy Harrison, Roy Hinojosa, Elmo Jackson, Ricardo Sanchez. (TWO
YEAR TERV1S) Edward Garza, Roy Mayo, Shirley Pagan, Nick Reyna, Berney Seal .
(THREE YEAR TER ) R.C. Allen, Jack Bell , Al Jones, Sam Poteet , Ruth Stark.
*Note: The fifteenth seat is to be filled by the Area Council Chairman which
is also a one year term. Area Council Chairman not yet determined.
El FT7TICN CF LI-I- ICEZS: Past Chairman Steve DeWalt opened the floor for nomina-
tion of officers beginning with the Chairman' s seat. Berney Seal was nominated
for Chairman. There being no other nominations , Berney Seal was unanimously
elected Chairman on a motion made by Shirley Pagan, seconded by Ed Garza. At
this point new Chairman Berney Seal took over the meeting opening the floor for
nominations for the Vice-Chairman' s seat . Nick Reyna being the only nomination
for Vice-Chairman was elected unanimously on a motion made by Ruth Stark, seconded
by R.C. Allen. Chairman Seal opened the floor for nominations for the Secretary-
Treasurer. Ruth Stark being the only nomination for Secretary-Treasurer was
elected unanimously on a motion made by Cathy Harrison, seconded by Sam Poteet .
APPROVAL CF BUREAU/CITY LLNTRACT: Chairman Seal asked the Board for approval
of the Bureau/City contract. Assistant City Manager Tomas Duran answered ques-
tions from Board members regarding contract. Following a brief discussion, Board
concurred to ammend contract if necessary as new Board becomes more acquainted
with contract throughout the year. Contract was approved by acclamation on a motion
made by R.C. Allen, seconded by Roy Hinojosa.
REGIONAL SIL, NPRKETIN3 ONAITTEE APPOINTMENTS: Chairman Seal temporarily
appointed Al Jones as Regional Council Chairman, explaining the election process
for the Regional Council Chairman. Chairman Seal then appointed Nick Reyna to
chair the Marketing Committee, noting that the other members of the Marketing
Committee will be appointed within the next week.
APPROVAL CF tveyeERSHIP INVESINENT SJ-€IXiE, SERVIfl FFFS: Bureau staff cir-
culated proposed membership investment schedule and breakdown of service fees.
Board reviewed materials and brief discussion followed. Chairman Seal asked
Board for approval of investment schedule and service fee breakdown. NBmber-
ship investment schedule and service fees were approved by acclamation on a
motion made by Ed Garza, seconded by Ruth Stark.
APPOINT ALDI !LX, ACCCUNTIN3 FIRv€, BANKS: President Earley asked for direction
from the Board regarding appointment or reappointment of auditor, accounting
firms and banks. After lengthy discussion, Board decided unanimously to direct
staff to send out request for proposals from local auditors, accounting firms
and banks.
ESTABLISH 1989 NEETING SCHEDULE: Chairman Seal asked Board to determine best
time of month and time of day to meet for monthly meeting. Board decided unan-
imously to meet the fourth Wednesday of each month at 3:00 p.m. , on a motion
made by R.C. Allen, seconded by Sam Poteet.
RESCLUTICNS: The Board of Directors unanimously resolved to support the follow-
ing resolutions:
1. Support for Ultimate Yacht Race
2. Texas /kW Merger with South Texas Schools
3. Island Area Development Plan
4. Parimutuel Betting in Nueces County for Dog Racing
I NFCRv1gT ICN I TEN€:
FINAJ\CIAL REPORT: President Earley presented the financial report for the month
of October to the Board of Directors. November and December reports will be
presented at the January meeting.
M STING PLAN: Staff circulated copies of Bureau Marketing Plan FY 1988-89
to Board members as an informational tool .
PRESIDENT'S REPORT: President Earley reported to Board on current projects that
he is working on such as Southwestern Bell/City of Corpus Christi Franchise Tax
negotiations , Business Council of Corpus Christi , Regional relationships, local
festivals and numerous other activities.
President Earley asked for the Board' s blessing to give salary increases to staff
members who are due increases in the range of 0% to 7%. Discussion Ensued.
Vice-Chairmen Nick Reyna proposed that Board authorize President Earley to give
merit raises between D%-7% within the budget restrictions. Seven members voted
in favor , Six voted against. Board requested that President Earley compare our
Bureau staff ' s salaries with those of competitive destinations within the state
and where necessary, to grant larger increases to assure our Bureau' s salaries
are competitive. Board concurred that it is President ' s responsibility to set
salaries, but was pleased to have the opportunity to offer its opinion.
*NOTE: (ALL ACTIVITY REPORTS BEOOvE PEIlv13NENT PART CF MINUTES)
ADDJ NvENT: There being no further business, the meeting adjourned at 4:30 p.m.
Kim Lemlev
Recording Secretary