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HomeMy WebLinkAboutMinutes Corpus Christi Regional Transportation Authority - 08/01/2007 _ REGIONAL TRANSPORTATION AUTHORITYr91 BOARD OF DIRECTORS' MEETING ,c" WEDNESDAY, AUGUST 1, 2007 s11- $rj CQ. 2t107: , ; SUMMARY OF ACTIONS C4TY SECRETARY'S ,; 1. Held Roll Call �. 2. Provided Opportunity for Public Comment 3. Heard Update on RTAC Committee Activities 4. Approved Consent Agenda a) Discussion and Possible Action to Approve the Board of Directors' Minutes of July 11, 2007 b) Action to Accept Committee Reports c) Action to Approve an Action Plan for the 2008 Harbor Ferry Season Service with Amended Timeline d) Action to Authorize Awarding the First of Two Year Options for Annual Auditing Services to Collier, Johnson, and Wood PC e) Action to Approve the June 2007 Financial Report 5. Confirmed the Award of an Emergency Purchase Order to North American Bus Industries (NABI) for Fifteen Opus Bus Replacement Engines 6. Approved the Scope of Work Related to LCI IH 37 Alameda Bridge Remaining Funding Balance and Authorizing Issuing Invitation for Bids (IFB) or Contracting with the City of Corpus Christi 7. Heard Presentation on the 2008 Budget Process 8. Heard Presentation on RTA's "Bike and Ride" Program 9. Heard B-Line Report 10.Heard General Manager's Report The Regional Transportation Authority Board of Directors met at 8:30 a.m. in the Regional Transportation Authority Facility located at 5658 Bear Lane, Corpus Christi, Texas. Board Members Present: Rolando Barrera (Board Chair), John Valls (Board Vice- Chair), Carmen Arias (Board Secretary), Mannti Cummins, Anna M. Flores, Crystal Lyons, David Martinez, Dr. Maurice Portis, Sara Salvide Board Members Absent: John Longoria, Glenn Martin Staff Present: Ricardo Sanchez (General Manager), David Seiler, Ed Carrion, Sylvia Castillo, Vangie Chapa, Linda Fallwell-Stover, Sharon Montez, Susan Vinson, Martin Trevino, Michael Horten Public Present: Debby Hovda, RTAC; David Garcia, Teamsters, Rosie Aguiar, Ramona Sawyers, RTAEA; Nova Shields, Edna Arredondo, Carlos Vargas, Dana Smith, MV Transportation; Joy Ohler; Willie Rivera, Naismith Engineering; Nick Huerta; Elizabeth Huerta SCANNED _;gional Transportation Authority Board of Directors Meeting Minutes August 1,2007 Page 2 Call to Order The Board of Directors' meeting was called to order by Mr. Barrera at 8:31 a.m. Opportunity for Public Comment Ms. Joy Ohler voiced her appreciation for installation of bicycle racks on the buses. She requested that bicycle racks be added to the buses serving the Aquarium and Padre Island. Update on RTAC Committee Activities Ms. Hovda reported on the July 19, 2007 RTA Advisory Committee meeting. She stated that reports were received from the No Show Appeals Committee, the Eligibility Appeals Committee, the Chairperson, on the B-Line service, and on CAFs for June 2007. She announced that the Committee had approved a revision to the No-Show Policy which would mitigate the impact of a late trip related to no-show occurrences. Consent Agenda Mr. Barrera called for consideration of Consent Agenda items 4a through 4e which were of a routine or administrative nature. He asked if there were any items that should be pulled from the consent Agenda. There being none, Mr. Barrera called for a motion on the following consent items: a) Discussion and Possible Action to Approve the Board of Directors' Minutes of July 11, 2007 b) Action to Accept Committee Reports c) Action to Approve an Action Plan for the 2008 Harbor Ferry Season Service with Amended Timeline d) Action to Authorize Awarding the First of Two Year Options for Annual Auditing Services to Collier, Johnson, and Wood PC e) Action to Approve the June 2007 Financial Report MS. LYONS MADE A MOTION TO APPROVE CONSENT AGENDA ITEMS 4a THROUGH 4e. DR. PORTIS SECONDED THE MOTION. THE MOTION CARRIED. BARRERA, CUMMINS, PORTIS, MARTINEZ, LYONS, AND ARIAS VOTING FOR. SALVIDE, VALLS, FLORES, LONGORIA, AND MARTIN ABSENT. Discussion and Possible Action to Confirm the Award of an Emergency Purchase Order to North American Bus Industries (NABI) for Fifteen Opus Bus Replacement Engines Mr. Seiler explained that at the July 24, 2007, Operations Committee meeting approval for recommendation to the Board had been granted to purchase Opus bus engines on an as needed basis over a twelve-month period. On July 26, 2007, Optima advised RTA that it would need to purchase all fifteen engines by purchase order no later than ..'egional Transportation Authority Board of Directors Meeting Minutes August 1,2007 Page 3 July 26, 2007 due to a competitive request from another transit agency to purchase all fifteen Opus pre-2007 bus engines. Since there are no other suppliers or known inventory of the Opus pre-2007 bus engines, Ricardo Sanchez, RTA General Manager, followed the guidelines for an emergency purchase as outlined in RTA's Contracting Procedures and Regulations and approved the purchase in the amount of$192,075. Confirmation by the Board of the General Manager's action in awarding an emergency purchase order to North American Bus Industries (NABI) was being requested. DR. PORTIS MADE A MOTION TO CONFIRM THE AWARD OF AN EMERGENCY PURCHASE ORDER TO NORTH AMERICAN BUS INDUSTRIES (NABI) FOR FIFTEEN OPUS BUS REPLACEMENT ENGINES. MR. MARTINEZ SECONDED THE MOTION. THE MOTION CARRIED. CUMMINS, PORTIS, VALLS, MARTINEZ, LYONS, FLORES, AND ARIAS VOTING FOR. SALVIDE, LONGORIA, AND MARTIN ABSENT. Action to Approve the Scope of Work Related to LCI IH 37 Alameda Bridge Remaining Funding Balance and Authorize Issuing Invitation for Bids (IFB) or Contracting with the City of Corpus Christi Ms. Montez noted that this item was discussed at length at the July 25, 2007 Operations Committee meeting. Mr. Sanchez stated that the funding balance remaining in the LCI IH-37 Bridge project grant was approximately $800,000. The scope of work was restricted to a similar project as the scope of work identified in the original grant application. The project was being coordinated with the City of Corpus Christi, the Corpus Christi Housing Authority, a local neighborhood organization, and he reported that the City of Corpus Christi had agreed to pay for the engineering fees. Ms. Lyons inquired if someone had looked into the best options for leveraging the project funds in order to maximize the financial benefits for the RTA and the City of Corpus Christi. Ms. Montez stated the Mr. Kevin Stowers with the City of Corpus Christi was looking at the feasibility of using CDBG projects as a local match on this project. Mr. Sanchez stated that future projects would outline the plan to maximize the financial investment in the project. Responding to Mr. Valls, Ms. Montez stated that a recognition event would be held when the project was completed. MS. LYONS MADE A MOTION TO APPROVE THE SCOPE OF WORK RELATED TO LCI IH 37 ALAMEDA BRIDGE REMAINING FUNDING BALANCE AND AUTHORIZE ISSUING INVITATION FOR BIDS (IFB) OR CONTRACTING WITH THE CITY OF CORPUS CHRISTI. MS. FLORES SECONDED THE MOTION. THE • ..gional Transportation Authority Board of Directors Meeting Minutes August 1,2007 Page 4 MOTION CARRIED. CUMMINS, SALVIDE, PORTIS, VALLS, MARTINEZ, LYONS, FLORES, AND ARIAS VOTING FOR. LONGORIA AND MARTIN ABSENT. Presentation on the 2008 Budget Process Ms. Vinson referred to the 2008 budget calendar included in the packet. She pointed out that three ninety-minute budget workshops would be held. The dates were August 29, 2007, September 26, 2007, and October 24, 2007. The meetings would start at 10 a.m. Mr. Barrera asked that discussion on Agenda Item 8 be delayed in order to recognize a member of the audience. Mr. Nick Huerta was recognized by Chairman Barrera. Mr. Barrera spoke briefly about Mr. Huerta's summer internship with the RTA assisting with the Paratransit Eligibility Program. Also introduced was his mother Ms. Elizabeth Huerta. Mr. Huerta was presented with tokens of appreciation for his service to the RTA. Mr. Huerta expressed his appreciation for the opportunity to work as an intern during the summer. Presentation on RTA's "Bike and Ride" Program Ms. Joy Ohler stated that having the bicycle racks system wide was essential to increasing ridership. Mr. Seiler stated that the Harbor Bridge did not allow bicycles on the bridge. The route serving the Corpus Christi beach route could be equipped with bicycle racks. He explained that the nine bus routes identified to have buses equipped with bicycle racks had been selected based on minimal interconnectivity; thereby, this ensured a smooth transition from buses equipped with racks and those without. He noted that all future bus procurements would provide for bicycle racks. Ms.-Chapa stated that extensive outreach has-and will continue to be conducted. The program was targeted to commence on September 1, 2007. Mr. Barrera expressed appreciation to Ms. Lyons for identifying the need for bicycle racks on the RTA bus service and to RTA staff for their implementation of the program. B-Line Report Ms. Fallwell-Stover presented a brief overview of the Paratransit service for June 2007. She stated that ridership had decreased by 5.2% compared to June 2006. She attributed the decrease to inclement weather. Reporting on service standards, Ms. Fallwell-Stover stated that passengers per hour was 2.67%; on time performance was 96.6%; threshold for passenger in vehicle time violations exceeded the contract standard of 95% or more of all trips delivered with no "in-vehicle time" violations; and miles between road calls exceeded the minimum standard. egional Transportation Authority Board of Directors Meeting Minutes August 1,2007 Page 5 Explaining the method used to report denials, Ms. Fallwell-Stover, stated that in accordance with FTA guidelines trips delivered in excess of one-hour are considered late and should be recorded as "denials." Therefore, as of June's reporting period, any late trips delivered in excess of one hour would be reported as denials. For the month of June 2007 there were twelve denials or .0008%, which did not meet the contract standard of 0.2% denials. General Manager's Report Mr. Sanchez congratulated the RTA Finance Department for receiving the GFOA Award for Excellence for the 2007 Budget. He reported that Governor Perry had vetoed the legislation for Construction Manager at Risk; a Federal Transit Administration Triennial review would be held August 29-31, 2007; on August 7, 2007 the Port of Corpus Christi and RTA would be hosting a luncheon with Senator John Cornyn at the Ortiz Center; and RTA would be disposing of vehicles and proper notices had been sent to various entities. Ms. Lyons asked that the vehicle disposal list be posted on the RTA web site. Also reported were various training opportunities provided for employees and that the September Board meeting would be held in Robstown. Ms. Salvide announced that she had accepted a position with the National Latino Children's' Institute in San Antonio as President and Chief Executive Officer. She stated that she would fulfill her term on the Board. There being no further business, the meeting adjourned at 9:15 a.m. s°62ti Carmen Arias S o 1 Date