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HomeMy WebLinkAboutMinutes Crime Control And Prevention District - 06/03/2013 - Special MINUTES CRIME CONTROL AND PREVENTION DISTRICT SPECIAL CALLED MEETING MONDAY, JUNE 3,2013 CITY HALL, IsT FLOOR STAFF CONFERENCE ROOM Members Present Estela Garcia Randy Hicks Cecil Johnson Scott Leeton Randy Maldonado Susie Luna Saldana Mike Staff David Torres`c4 2:38 p.m. The Special Called Meeting of the Crime Control and Prevention Board was called to order by Susie Luna Saldana at 2:30 p.m. City Attorney Carlos Valdez was present and cautioned board members against violating Open Meetings Act. He firrther advised the board cannot reconsider an action from a previous meeting unless done within 30 days of a decision,there can be no reconsideration of action the board took last October. Mrs. Saldana stated attorneys are only advisory and stated the decisions will be made bv_ this committee. She mentioned that she would be recording the meeting. Mr. Staff stated the board wanted to discuss concerns on safety issues regarding motorcycles and the RFP. He also mentioned that for peace of mind the committee members needed to look at the safety issues that had recently been brought to their attention at the last regularly scheduled meeting. Mr. Valdez emphasized the importance of staying within the agenda. Mrs. Saldana stated that when new information came to light it should be reevaluated or rebid. She stressed the safety of CCPD officers should come first. Mr. Johnson stated the burden is on the vendor to comply and respond with the requested information in the RFP,which Harlev Davidson failed to do. Mrs. Garcia inquired as to who the other gentlemen in attendance were. Jeff Lehrman introduced himself as attorney for CC Cycle Plaza as well as CC Cycle Plaza owners Joe Werkoven,Matt Werkoven, and Brian Werkoven. Mr. Staff spoke of safety standards being of the highest concern to the committee. Mr. Valdez stated that the safety concerns should have been looked at in October before the committee took action on this item. Mr.Hicks mentioned that the board would need to have reviewed the RFP in order to evaluate the safety concerns:the board was not given this information. Mr. Valdez stated that this was not within the purview of this committee,but with the City Council. Mr. Valdez stated they could put it on the next board meeting agenda as an action item to adopt a resolution to recommend to the City Council to rebid. Mr. Staff mentioned that the issue was with the bidding process not the vendor. Mr. Valdez reconsidered and advised that the board could pass a resolution at this meeting. Mrs. Saldana stated that the boards*priority was the highest quality and best safety for officers. Mrs. Garcia inquired whether the Corpus Christi Police Department supplied the specs to purchasing department. Mr. Valdez reminded the board to stay within the agenda item and asked exactly what the board would like to do. Mr. Staff moved to pass a resolution stating nonsupport of the bid process. Mr.Hicks second the motion. Mrs. Saldana asked why there were no representatives from purchasing present. Mr. Valdez told the board that he asked them not to attend the meeting. Mrs. Saldana stated she had questions about the bidding process and with no one to answer it was difficult to make informed decisions. Mr. Torres stated that specs should be written by Chief Simpson and staff and the Crime Control Board should work with recommendations from the Chief and his staff. The vendors were non compliant and should be penalized. Mr. Torres suggested that City Council should review the bidding process for accuracy,possibly in the executive session. Mrs. Saldana asked about what can be done when new information comes to light. Mr. Valdez stated that if the products received are bad then the city can sue. Mr. Staff stated that the board was challenging the bid process. Mrs. Garcia stated it is the city's process and the Crime Control Board should not be micromanaging the process. Mr. Valdez mentioned that there would need to be a resolution already written so all the board knows. Mr.Hicks inquired whether the bidding process could just be started over. Mr. Valdez advised no. Mrs. Saldana asked about how the bidding process worked. Constance Sanchez from the City's Finance Department explained the bidding process to the committee. Mrs. Saldana inquired whether Chief Simpson was involved in the bidding process. Both Chief Simpson and Mrs. Sanchez replied``no". Mrs. Saldana stated she would like a line item on the budget when funds are appropriated. Mr. Staff added that he would like to review all RFPs in the future. Mrs. Saldana called for a break so a resolution could be drafted. Meeting resumed at 3:29 p.m.with a resolution. Mr. Staff stated he wanted to amend the original motion to include the following resolution: Whereas,the Crime Control and Prevention Board hereby objects to the awarding of the police motorcycle purchase contract as presented to City Council; and Whereas,The Crime Control and Prevention Board believes that officer safety and equipment safety are of prime concern to the Cite Council,Crime Control Board and the citizens we serve. NOW,THEREFORE,BE IT RESOLVED BY THE CRIME CONTROL AND PREVENTION BOARD OF THE CITY OF CORPUS CHRISTI,TEXAS,THAT: The Crime Control Board hereby recommends that the current bid not be awarded. The Crime Control Board hereby recommends the rebidding of the entire Police Motorcycle contract. The Crime Control Board hereby recommends complete revision of the purchase matrix process. Mr. Hicks second the motion. Motion passed, 8/0. Public comment was made by Attorney Jeff Lehrman, citizen and legal representative of CC Cycle Plaza. Mr.Lehrman stated that he is disturbed, one,by the bid matrix that was not arbitrarily crafted,but developed by two high-ranking officers who oversee the traffic division. He stated that it is still unknown what the flaws in the bid matrix system are. He stated that Cycle Plaza submitted a bid based on experts from CCPD,and do you think those officers had no regard for officer safety? He found it shocking that the board is usurping the city purchasing bid process. The board is saying that they would prefer another bike. His client is more than willing to respond to the issue of safety related to the bikes. These bikes are used by hundreds of departments across the country-who know the difference between a safe bike and one that is not. He stated that the only losers are the citizens of Corpus Christi because the process is delayed. Meeting adjourned at 3:38 p.m.