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HomeMy WebLinkAboutMinutes Crime Control And Prevention District - 08/11/1997 • MINUTES FOR THE CRIME CONTROL DISTRICT MEETING • AUGUST 11, 1997 - 11:00 A.M. CHIEF'S CONFERENCE ROOM, CCPD BOARD MEMBERS PRESENT: Laurie Cook Sandra Lanier-Lerma Cefe Valenzuela Fernando Morales Rose Vela Marta Huerta Sam Granato, Alternate OTHERS PRESENT: Mariah Boone, TRIP Jorge Cruz-Aedo, Finance Director Bill Hennings, City Manager Jimmy Bray, City Attorney Cmdr. Bryan Smith Capt. Mark Schauer Capt. Wayne Tisdale Asst. Chief K. A. Bung Asst. Chief L. Villagomez Police Chief P. Alvarez Pat Eldridge Sheriff Larry Olivarez Jimmy Rodriguez, Sheriffs Dept. Chairperson Laurie Cook began the meeting by welcoming the Board's new member, Fernando Morales. Ms. Cook asked everyone present to introduce themselves to Mr. Morales. Ms. Cook said before the minutes are reviewed, Cefe Valenzuela will appoint his alternate as David Longoria and Sandra Lanier-Lerma named her alternate as Dr. Joseph Lopez. They will be added to the membership list. Ms. Cook said she received her minutes in the mail but some of the other Board members had not received them. She wanted to give the Board some time to review them. Ms. Cook moved on to Item 2 which is response to questions raised in the August 1, 1997, meeting. Pat Eldridge responded to the questions. She said the percentage of arrests for juveniles that are alcohol-related (arrests only) for 1996 was 2.1% and for drug violations it was 24%. The next question was to expand on the Citizen Advisory Council and their role which she believes has been done in the plan. She went on to say the next question was about speeding the training time for new officers. She said that is something that really needs to be researched since PD will have to work it out with Del Mar and there are a lot of elements involved. Chief Alvarez interrupted by saying he thinks the alcohol arrests are very misleading because a minor in possession is issued a citation that is not an arrest because the person is not taken into custody and he would want to have those numbers available. Ms. Eldridge told him that percentage was both arrests and citations. She said she would double check the numbers. The next question was how each program prevents and controls crime, Ms. Eldridge said she believes the revised plan details the goals and objectives of each program. The question of setting aside funding for officers to spend more time in the schools is included in the program and to add lighting to the neighborhoods to develop a program so the citizens can see immediate response from their vote is 1 SCANNED worked in the program also. She said the wording on the curfew facility has been changed to the.Juvenile Curfew and Truancy Assessment Center. She said•that concludes the answers to the questions raised August 1. Ms. Cook said she would like to move on to the plan. She said she knows some of the Board members did not get the plan until this morning but a considerable amount of time was going to be spent discussing the plan. She said the Board will be reviewing the plan today in detail. She turned the meeting over to Chief Alvarez. Chief Alvarez told the Board that most of the items are the same as before. There have been no changes other than the street lighting and school security initiative. He said they did go into detail about crime and how to measure and evaluate it. He said he would like to spend a little time talking about the development of the directed patrol program in giving the Board some background. He stated that the idea of this program is to get eight additional officers within a two-year period to participate. What this would entail is a program where PD would look at areas of the city where crime is likely to occur and then make plans to try to attack that problem or prevent that crime from occurring in the first place. In that plan is a provision that would allow PD to organize advisory councils, to assist PD in that regard in telling PD what goes on in those areas and the advisory council would work very closely with the neighborhood watch people and they would elect a representative from the citizenry, a representative from the schools, then a representative from the business community. They will meet on a monthly basis to address concerns about those areas. The areas would be divided around the high schools of the city and those groups would meet once a month to discuss concerns. Then quarterly they would meet with the Chief of Police to address those issues. The entire council will meet once a month to discuss issues of concern in those particular areas and then the elected three representatives would meet with the Chief as a city- wide project. This would involve all the crime advisory councils in discussing the concerns and the things they would want PD to do regarding crime in their areas. Then PD would be in a position to look at all of the concerns that are brought forward and figure how the PD would address those problems. These eight officers would be available to take care of the problems. They are a flexible unit where they are not restricted to any beat. They would be sent directly to the crime problem. He said he believes a program such as this is very effective if it can be implemented. He stated that PD has already been doing some of this on an off but there are just not enough officers. The addition of eight officers would certainly enhance the efforts in that regard. He opened the floor for questions about the directed patrol program. Ms. Cook asked if the information sheet that Capt. Tisdale distributed on Citizen Advisory Councils was a replacement page. Chief Alvarez said that it should be inserted in the packet after page 12. There are two pages that address the Citizen Advisory Councils. Chief Alvarez continued with the street lighting issue. He said he knows that the Community Progress Program has set aside money for this program that would include sidewalks, gutters, lighting, and other things. The Chief said the Board may be wondering why the "wheel will be reinvented". He said as we go into this community-policing program we will find areas of the city that will need additional lighting because of the high criminal activity and as these areas are identified the problem would be addressed quickly and the funds will be available to provide lighting, so he believes that the money amount of $50, 000 set aside to handle that area, above whatever the CPP is contributing, should be enough money for that area. He said the PD is very much involved already in looking at ways to improve how things are done in the city as far as policing goes and in so doing PD is finding things out there that can be remedied. 2 *41011 Chief Alvarez continued with the item of the school security initiative that was discussed at the last meeting. He said $147,000 has been set aside to fund•that initiative. He said what would occur is that police presence would be added to those high schools that are experiencing problems. The way this item was figured is not on an overtime basis but what the officers get paid when they are working off-duty at the schools and that would allow PD ten officers, four hours a day, five days of the week. Ms. Eldridge said she believes they used five hours. Ms. Cook verified this by stating five hours for every school day which is 184 days. Ms. Cook asked Chief if that was a grant to the school district. He said that is correct and that money would be available in the form of a grant to the school district. He asked Jimmy Bray whether the funding available could be in the form of a grant to the school district. Mr. Bray said that he saw no problem with it. Dr. Lerma asked the Chief what the rationale is in having each school district apply for a grant for police presence. Chief Alvarez said that all the school districts have to be included in the city and, he believes at the present, every school in the district hires off-duty police officers. He said that this money would be available based on need only in the form of a grant. The school districts would not to apply. Ms. Cook said she would like to address this subject because she asked the police staff to change it in the plan. Originally the PD would hire overtime officers and there was just enough money for five but it would be officers that are on duty that would be working in different schools. She said as the plan was reviewed the department already has policies in place where they use officers in the schools. She said she thought it would be more cost efficient to be able to just provide the money to the school to hire the officer because they would be hired at the off-duty rate. Then the district could decide which schools they needed to be placed and what day they needed to be present. She explained that it would not be where the school district would have to apply for the grant. The school district would receive the money from the Crime District. It would be a grant in the sense that it would be money that would be given to them to be used with certain stipulations, being used for the purposes that the Crime District says such as school security. She said that maybe a grant is not the way to state it in the plan because that does imply that someone has to apply for something. The school district would have control of which officers they wanted to hire, where they wanted to use them, and at what hours. She stated it was a way to get ten officers instead of five. Chief Alvarez said the other thing he wanted to cover was changing the name of the 24-hour facility to the Juvenile Curfew and Truancy Assessment Center. That would include "at-risk" kids that are caught in violation of the curfew ordinance or truancy or other minor offenses as first timers. The goal of this program would be to prevent these kids from repeating those offenses and maybe catch them early on and provide the counseling they need. Not much has changed on this item but the name. Ms. Cook said she thinks it would be appropriate at this time to start at the beginning of the plan and review over the goals. She said it is the Board's plan and they need to make sure the goals are what they should be especially the back section on community based policing initiatives where there are goals impacted, the objectives, who is responsible, and the measurement evaluation which is probably the area that the Board needs to look at closely. She said she believes the entire first section is what the Board had the last time they met. After that she would like to go through the two-year budget, the project forecast, and the timeline. 3 Mr. Valenzuela said he read an article in the morning paper where the Chairperson of the school board, Dorothy Adkins, made a statement that she did not see any need for additional police officers and he was thinking about the. Board's plan and was concerned with her statement. Ms. Cook said that the Board's responsibility is to make the plan clearer to the public and the intent of the purpose is clearly communicated. She said she does not believe that Ms. Adkins does not understand what the Board is trying to accomplish. Marta Huerta said she thinks Ms. Cook has a very important point. She had several citizens approach her about what the Board is doing. They want to see that the Board is doing something new and not just necessarily placing funds into programs. So Ms. Huerta thinks it is important to let people know what the Board is doing and that it is something new. She said she thinks the Board needs to make sure that their role is defined. Ms. Cook said that is why she thinks the Board needs to extensively review the plan and make sure that it clearly communicates their intent. She said when the Board looks at the executive summary itself it says that there is going to be a shift from the type of policing there is now to community based policing. She said the Board needs to communicate that it is labor intensive and is something new. She said the Board needs to make certain that their intent is described the way they want it to be in the plan itself. She began with the plan on page 10. Ms. Cook asked Mr. Eldridge if all the goals that are listed as impacted are listed in the first part of the plan. Ms. Eldridge said that was correct. Ms. Cook continued by saying the five goals listed in the first part under the directed patrol program correlates to the first goals. Each of the goals has been addressed in some way or another throughout the plan. She gave the Board an opportunity to read the impact, objectives, tasks, and evaluation. Chief Alvarez pointed out in the background information on directed patrol program the numbers are incorrect. It should read that 40% of the officer's day should be spent on proactive patrol. Ms. Cook said that the Board can see that the goals impacted are the increase in police presence and to reduce citizens fear of crime. She said there was money in the budget for the establishment of the citizens advisory councils. She opened the floor for questions or suggested changes. Dr. Lerma asked if a person were to ask how this program controls crime in the community, the answer would be in the objectives. Ms. Eldridge said that should be accomplished under the objectives. The idea of directed patrol is to prevent crime from occurring. Ms. Cook asked the Board whether that is the format they want to use in presenting the plan. Dr. Lerma said picking up on what Ms. Huerta stated, she thinks the question foremost in the public's mind will be how these programs help control or prevent crime in the community and each program needs to answer that question very clearly. She said in any of the programs in the plan she would take the objective and say how this program helps control and prevent crime in the community. 4 Noel Ms. Cook said a statement or phrase is needed in the plan that would say, "this is going to control crime by---" providing enhanced service in the area or whatever the answer would be. Ms. Eldridge said she would have to ask what type of verbiage the citizens would like in answering the questions. She asked Ms. Cook whether it should state, "by an increased police presence, by getting the citizens in the neighborhoods more involved so they report crime". Dr. Lerma said she thinks the plan should state how each program helps control and prevent crime. Chief Alvarez said what the directed patrol program does is it allows the citizens in that area more input in what they think are the main concerns of the crime in that area and they will have a pool of officers that will respond to their needs. That is not available at present and as the roots develop the key will be participation among the councils. There will be the business community, citizens, and the schools all working together as one to really look at the crime concerns in the area. There will be a group of officers that will directly address those concerns and that will certainly impact the crime in those areas. Ms. Cook said so the concept will be to move officers around in the city if an area has a particular need and they take care of the problem at that time and then move to another area. Dr. Lerma said so the strategy is to be preventive and proactive and utilize citizens in helping identify incidents in their area and deploying police officers to those areas on an as needed basis. Chief Alvarez said it would attack the problems of concern in the areas. Ms. Huerta said so officers would be there temporarily until the needs are taken care of and then they will moved along. Chief Alvarez said he thinks he gave the Board an example last time of a rash of burglaries in an area where there were 10, 20, or 30 one night or someone breaks out a windshield of a car. The PD would concentrate their efforts in that area and have the manpower available to do everything within their power to catch the culprits and once done PD would go on to other areas of concern. These police officers are not restricted to any beat within the city, they are flexible, and they can be moved around from one end of the city to another depending on what the councils recommend. He said that is the whole idea behind the directed patrol program. Rose Vela asked how what the Chief explained is different from what the PD is doing now. Chief Alvarez said there is just not enough personnel to go around. The officers are responding to calls most of the time and not doing enough proactive work because of not enough time. He said that once PD gets into the mode, and it is gradual, the calls for service will go down and that will give patrol officers more time to increase the proactive time they can apply during their ten-hour shift. Ms. Huerta asked if the directed patrol program could be accomplished if the PD got a grant or monies from somewhere else not necessarily from the Crime District. Chief Alvarez said if that grant provided funding for additional officers. He 5 said the key is additional people. The problem can be identified and targeted but additionalipeople are needed to care of the problem. • Ms. Cook said she can answer the question by saying that the plan has the ability to raise a lot of money at one time. The reason you need to do that is because you are shifting from a type of policing that is being performed now to a new type of policing and in order to do that it is very labor intensive. It requires a lot of money upfront. Eventually what should happen is you have a lot of these officers on board and as they get more officers they can move to units doing the community based policing that has been effective. But in order to do that you have to have a pool of money that is not available in any other form and that is why the Crime District is considering the plan. It is really a total change in philosophy. Ms. Huerta said she understands it and agrees with all of it. But she has people telling her that basically what the Crime District will be doing is giving money to PD they do not really need. She said they told her that the citizens will have to suffer by their taxes being raised so the PD's purpose is not really unique. Ms. Vela added on by saying that the change in philosophy sounds almost like basically saying there should be more community involvement and she believes the average citizen will say why do we need to increase taxes especially if the citizens are asked to change their philosophy and get more involved. She said she thinks it needs to be clarified. Chief Alvarez said he thinks that the main purpose of the plan is to add more police officers and that needs to be understood. Ms. Cook said citizens are correct and their taxes are going to increase but the benefit to them will be that these objectives will be met. There will be more officers therefore there will be less crime. Dr. Lerma said it is her understanding that the focus is to add more police officers through the Crime Control District and to utilize those officers in a way where programs are put in place that helps the community be safer and so obviously this plan will call for more officers. It is how those officers are being used, the programs that are put into place, and building on programs that have limited resources now. There may be existing programs with limited human resources, that need to be enhanced to really meet the objectives of what the original program was in the first place. In other words, it may have been underfunded when it reached the objectives and she cited as an example the Juvenile Enforcement Team. She said the Board heard the Chief say that in some cases they had to be redeployed to man areas that maybe were undermanned at times. So she said the Board will prevent those kinds of things happening by very carefully wording programs that develop a rationale for the need of the additional officers. Ms. Huerta said she agreed with Dr. Lerma's statement. She said her point was just that the Board make sure they word or explain to the citizens what they are going to be getting and that they are going to see results. She said her motive was to justify the Board's purpose. Ms. Cook said she thinks there exists a misconception that all the Board is going to do is get three million dollars and turn around and write a check to the city and they are just going to use it on the Police Department, but that is why there is a plan, philosophy, and strategy. Mr. Valenzuela said a good example of that is what PD did at the Navarro Project. 6 • Chief Alvarez said it takes more officers but it can be really effective? He said he would like to talk about the Navarro Project because he foresees expanding to the other housing complexes. Ms. Eldridge pointed out that is included in the plan under J.E.T. Mr. Morales said it seems to him everything revolves around having more officers so should that be one of the Board's goals to just come out and say we need more officers. Ms. Cook said that Goal "A" is to provide an increased police presence in high crime areas of the City by utilizing additional officers on directed patrol. She asked Mr. Morales if he would want to word that any other way. Mr. Morales said that it should state "additional". Ms. Cook asked Ms. Eldridge to put that under objectives that states that officers are being added under each program objective. Mr. Morales said what he is saying is that the goal should be to add more police officers. Ms. Cook thought that it needed to be stated more clearly under the goals of the Crime Control District. She said maybe that is the first thing they need to look at. She said this plan states that the Board's goals are first to provide an increased police presence in high crime areas of the city by utilizing additional officers under directed patrol, second to decrease the incidents of criminal offenses associated with young offenders, third to provide preventive measures to break the cycle of gang recruitment and violence, the fourth one is to reduce citizens' fear of crime, and the last one is to further the PD's ability to fight crime by adding technological enhancement and new equipment. She said maybe the Board needs to discuss those goals first and all agree those are the goals of the Crime District. Ms. Vela said she thinks that under "A" the Board needs to come out and say they need to fund more officers because it sounds like PD is shifting officers into a different area. Ms. Huerta said that what it sounds like is that officers are being moved to a different area like from patrol into something else. It does not say that new officers are being hired. Ms. Cook said instead of saying increase police presence state "additional police officers in high crime areas of the city". The Board agreed on that wording. Sam Granato joined the meeting. Ms. Cook told Mr. Granato that the Board is looking at the goals of the District. She asked about the second goal to decrease the incidence of criminal offenses associated with young offenders. Ms. Eldridge told the Board that originally it stated juveniles and it was changed to young offenders. Ms. Vela asked if the Board would want to say in Item "A" whether they want to provide a fund because actually the plan will fund salaries for the officers. Dr. Lerma said it could state to fund additional police officers. 7 • Ms. Cook asked if everyone was agreeable with that change. The Board agreed. She said that does state what the Board is doing. She read the goals of the District for discussion. Ms. Eldridge told her the plan was divided into the four key areas if anyone wants to make changes to the element. The Board reviewed the elements and Ms. Cook asked if everyone was comfortable with them. She asked Ms. Eldridge on school security initiative whether she was listing the first year it is implemented. Ms. Eldridge said it should include year two. Ms. Cook began reviewing the community-policing initiatives. Mr. Granato asked about the substations and their utilization as being the basis for community based policing program. He stated there is one on the Island that is not accessible to the public which is in one of the fire stations. Then there is one in Calallen which again is not accessible to the public. He asked whether these substations could be moved where they would be more accessible and visible to the community and basing some of these programs out of these substations where they would be closer to the neighborhoods. Chief Alvarez said the Board talked a little about the centralization of the substations. He said what this program is going to do is help lay the foundation for a community-policing program. He said this is an open-ended plan to allow the consultant hired to come in and provide PD with input and based on that input and the way the plan is drafted, PD will be able to build upon the plan in gradually shifting towards the community-policing program. What Mr. Granato mentioned is part of it and there is a time when PD will gradually fall into that area but right now he said he thinks it is important to lay the foundation and leave it open until the hiring of the consultant. He wants to be able to use this input to build upon the plan. He said he did not want to relocate the substations just to have the consultant say it should not have been done. He said that is the reason he would recommend that this issue not be delved into now because there is a place for it in the community-policing concept. Mr. Granato stated if there is a storm in the Gulf the units at the Island substation have to be moved into the city because of causeway flooding. He thought moving the Island substation closer to the community, such as in Flour Bluff, would be a better location. Ms. Cook said since it keeps coming up about the coordination with the consultant would it be a good idea to include something that had some type of reference to it. Mr. Granato said he thought the feasibility of relocating the substations would be a good thing to include in the plan. It will not be a commitment to do it, but you would be looking at a study for getting it done. Ms. Cook asked if that could be included in the wording referencing the consultant. Ms. Eldridge said it could be included in the deployment of officers including the concept of decentralization of the substations and the way they actually operate now. Ms. Cook said she thinks Mr. Granato is also addressing accessibility by the citizens so the Board might want to add something. She stated she would 8 • ' `1111110 `/ personally like to see, in terms of moving towards community-policing, additional things happening along those lines and recommendations will be coming from•the consultant tying it into the actual change in philosophy. Ms. Eldridge asked if the Board would want it added as a paragraph in the executive summary rather than putting it in one of the categories. Dr. Lerma said it should not actually be in any of the categories, it should be in the summary. Chief Alvarez asked Mr. Granato if he were proposing that the Board come up with funding to purchase a building closer to Flour Bluff. Mr. Granato said either that or contracting with existing County buildings that are located there for utilization. He said just looking at the constable concept, they are close to the community they are serving and that would be the idea for PD. Chief Alvarez asked if it would not necessarily mean going into a precinct station. Mr. Granato said he thinks that is something that needs to be planned out in the near future. Chief Alvarez said it is certainly something that will occur in the near future. He said he does not believe what is being discussed has anything to do with the community-policing concept. It is a matter of logistics about moving in closer. Dr. Lerma said they are addressing organizational issues and she said the Board is supposed to be sticking to programmatic issues. Mr. Granato said he thinks the deployment issue goes along with community based policing because visibility is important to the public. Ms. Cook said so if the language had something as to "investigating or looking at other locations for substations" would that address it so they are accessible. Chief Alvarez said the possibility does exist and Mr. Granato had a good suggestion because he believes that Constable Polston's area is really attractive but he does not know if he has any more space available. Mr. Granato said with Polston's and Masur's people during peak hours PD relies heavily on their assistance. Sheriff Olivarez said there is no room at all in those areas. The County has already outgrown the building. Ms. Cook said the Board can certainly add that wording and the permanent board can look at it more closely. At least it would be in the plan funding. She continued reviewing the initiatives in the plan itself. She opened the floor for questions. Dr. Lerma asked about the high mileage replacement of vehicles. She wanted to know what happened to the old ones. Chief Bung said the car taken out of service is auctioned. They are not taken out based only on mileage. When 140,000 to 150, 000 miles are put on a police/package vehicle, trying to put it back into services is too costly. He said PD has a replacement philosophy based on the money allocated. With three years' allocation PD gets 35 police cars. He said the PD knows how many cars are 9 in the fleet and knows the usage. He said PD can almost predict that approximately 4 to 4.2 vehicles are lost a month because of high mileage or maintenance. He told the Board that the plan includes improving the overall condition of the fleet. Chief Alvarez said that PD will be looking at sometime before the plan is implemented, cars over 100,000 miles. If some are useable they will be used and some will be used for parts. Before funding is approved they will be well over 150,000 miles. Ms. Cook asked if the plan includes all replacement vehicles. She thought additional equipment was being added for new officers. Ms. Eldridge said those are included in the upper cost. The additional costs for vehicles and officers are included in the program. Dr. Lerma asked if the annual budget covers replacement costs. Chief Alvarez stated it does. He said this year 35 vehicles were approved in the budget, leaving 15 vehicles that are over 100, 000 miles. He would like to replace those to increase the overall efficiency of the PD. Chief Bung said as of Friday there are 58 police-package cars that are over 100,000 miles. Ms. Cook asked the Board if there were any other questions about the replacement of high mileage vehicles. She said the Board will continue to look specifically at the strategy of each of the programs. She said that going back to Dr. Lerma's suggestion the Board needs to be straightforward in addressing specifically how it is going to impact crime. Dr. Lerma said this item should be a highlighted section that answers the question how does this program help reduce crime in the community, making the community a safer place to live. Mr. Granato asked if there were any plans to increase the Crime Analysis Unit to help know where the directed patrols should be utilized. Ms. Eldridge said that adding another person to this unit might be considered under year three, four, or five. Ms. Cook said the Board is reviewing years one and two, but the budget overview will be reviewed later which does include later years. She asked about a timeframe for completing the tasks. The Board should just assume that these tasks will be completed in the two years. Chief Alvarez said the timeline does reflect it. Ms. Cook asked the Board if the measures in the plan are adequate for what they requested. She proceeded to the advisory councils. She opened the floor for comments. She said the Board asked for this information specifically. The collective councils item was reviewed and no comments made. Ms. Cook proceeded to the expansion of the bicycle patrol program. She said the same type of sentence will be added regarding how it impacts or helps reduces crime. The goals in this particular program were addressed. She asked the Board if they are comfortable with these goals. Chief Alvarez explained that the bicycle patrol is the unit that compliments the Juvenile Enforcement Team. What they do is patrol for example the Navarro project. He said by adding five additional officers it is the PD's intent to 10 1101110 cover expenses for the other housing areas, getting together with the residents in those areas and address concerns. That is the main objective of theibike patrol. They also do a number of other things in other problem areas in neighborhoods, not necessarily public housing, but high crime areas. Ms. Eldridge said communication between the officers and citizens should be increased yet the objective is to instill in the citizens to get more involved with the police. Ms. Cook asked if under bicycle patrol objectives the item to increase citizen involvement should be expanded to include "in their neighborhoods and to increase communications between citizens and police". She asked the Board if they approved of the statement. Ms. Eldridge said if the statement included "increase communications between citizens and police" that is generic and could be included in each category of objectives. Chief Alvarez said the bicycle patrol's main objective is to increase the interaction between the officers and the residents in order to get feedback from the citizens on what is troubling them. He said that is basically what occurred at the Navarro Project. Capt. Schauer said that Special Services tried to obtain the citizens' input at the Navarro Project. The officers' business cards were left with the residents. Chief Alvarez said the residents do call and there is a system in place where PD identifies the problem people at the project and they have been forewarned to stay away and if they return they are arrested on the spot. PD has a list of those individuals and it is working, so there has been quite an improvement in that area. That is basically what the bike officers do, stay on top of things. Chief Alvarez said a good example of that is the Navarro Project festival. There were three individuals that were barred from Navarro and they showed up and the bike officers recognized them and talked with them. They were then escorted out of the projects. Ms. Cook asked Capt. Schauer whether there is a noticeable difference of how the residents interact with the officers at Navarro. Capt. Schauer said there is a noticeable change. There are residents now sitting on their back patios where before that did not occur. Ms. Cook asked Chief Alvarez if that was the type of programs he wanted to implement in other neighborhoods. Chief Alvarez said that is a very successful program and he wants to do it especially in other housing areas. Dr. Lerma said one of the purpose of programs such as this, is for the community to see the police are taking care of them. Ms. Cook said under objectives the Board might consider adding that the bike patrol comes in after the Juvenile Enforcement Team to reinforce things after they have occurred. Dr. Lerma said another thing that might be added is that the police officers instill that caring attitude, they are there to take care of the residents and help them. She said she would think that the programs the Board recommend support that feeling among the community and that would be one of the purposes. 11 simme Ms. Cook said that the bike program is really a follow-through component. Chief Alvarez said that J.E.T. and the bike patrol compliment each other. Ms. Cook had a request to allow Sheriff Olivarez to address the Board. Sheriff Olivarez said he wanted to make the Board aware of some of the things on how this particular proposal is going to impact the other side which is the housing of people. He said he did not know if the Board would be open to suggestion to add to the plan. First of all he said the County is supportive of what PD wants to do with the City of Corpus Christi. He said the officers and programming are definitely needed on the streets. He asked the Board to imagine a balancing act of additional officers on the street enforcing laws, there will be more arrests and he said it will impact the jail system, throwing it into overcrowding. This will negatively impact the Sheriff's operations in terms of manpower, housing, cooking meals, counseling, etc. He said he does not believe anyone has looked into this. He stated that 78% of the jail's inmates come from PD arrests. He said he just wanted to make the Board aware that there must be a balance in this area whenever new initiatives are implemented. He said a position statement from the Sheriff's Department was sent to the Chief and City Manager in terms of balancing the system. He said from a manager's standpoint this has to be balanced for the entire County not just the City because there will be overcrowding overnight. He said he needs to make sure the plan is inclusive of other ideas to making sure it is a balanced system and everyone benefits in Nueces County. Ms. Cook said that she received a copy of the Sheriff's letter to Mr. Hennings and will make sure all Board members get a copy of it. She said she asked the Chief to gather some information. She said one thing the Board is talking about is the Juvenile Curfew and Truancy Assessment Center and how that would be a cooperative effort. She said she knows there will be other items that the Sheriff's Department will have so the Board wants to communicate better about those items. Sheriff Olivarez said he agrees that there needs to be further discussions and they need to have someone from the County in the discussion phases with the Board. So he is requesting that someone from the County be added to the discussion phase with the Board because it will impact not only the juvenile detention center or holding cells but the jail with 17-year olds and older. Ms. Huerta asked him if he had something specifically he wanted the Board to consider. Sheriff Olivarez told her his concerns are addressed in the letter. Ms. Cook said the Board will certainly address that issue and the Sheriff is welcomed to send anyone to the meetings he chooses. Ms. Cook asked Mr. Bray the timeline on adopting the plan and presenting it to the public. Mr. Bray said the schedule says to adopt the plan today or if the Board cannot get through it today then August 13. There is then a joint public hearing scheduled on August 26 with the City Council and notice of that has to be published ten days in advance which is August 16. After the joint public hearing on that date the Board is scheduled to approve the Crime Control budget plan and submit it to the Council for approval. The Board will then meet on September 9 to order the creation election which is basically a ballot proposition to create the District and approve the levying of the tax. That election order will be 12 41111.0,' 11111101 published on August 29 with the election on November 4. There is a resolution for the Board to approve for adopting the plans and setting the public hearing. Mr. Bray said Ms. Eldridge is taking notes and the Board would conclude with a motion to amend the plan to include all changes agreed on today and then the resolution will be adopted which incorporates that plan. Ms. Eldridge will get the plan in good order and it will be part of the presentation for the Council. Ms. Cook asked if there were a certain amount of days after the public hearing to approve and call the election. Mr. Bray said the election has to be within a particular period, not less than 35 days or more than 60 days after the date of which the election is ordered so the Board has to get the order for the election within that time period and that is why September 9 was picked. Ms. Cook asked Mr. Bray to check to see if the creation election can be held on September 2 instead of September 9. She said the entire Board has to be in agreement with the adoption of the plan so if there are differences they have to be resolved today or at the August 13 meeting. Ms. Cook continued reviewing the plan under redeployment of the walking motors program. She asked Ms. Eldridge to add the same objectives just discussed for the bike program. She said that she believes the "reduce the amount of crime in the target area" is redundant and can be taken out because a statement will be added about how it reduces crime. Mr. Granato said he does not see the need for a 24-hour operation in the downtown area except for during the operation of the clubs or bars on peak days. Deployment of the walking motors is needed during those hours but it is not a 24- hour, seven-day a week project. Chief Alvarez said these units will be specifically directed to the downtown area, working around the bayfront area. There are other areas the officers can work other than downtown. He said he agrees that the activity increases at night. He stated there are a number of things the mopeds would be doing in the downtown area. Ms. Eldridge said the business owners in the downtown area got used to seeing the officers on mopeds. Dr. Lerma said the last sentence in the background of walking motors leaves the impression that it only includes the downtown area. She suggested that be reworded to include other areas beside downtown. Mr. Granato said there is no doubt that the mopeds need to be reimplemented because he believes there is limited manpower downtown so it does need to be looked at closely. Ms. Cook said it could be reworded to say the officers will be used specifically downtown during problem times. Chief Alvarez assured that the officers will be used flexibly. Ms. Cook asked if new mopeds have to be acquired. Chief Bung said the mopeds from the previous program are being used by parking control. Dr. Lerma said one of the goals of these programs is to improve the public's sense of safety. She was wondering if surveys have been considered such as telephone polls. She asked how the Board would know the goals are relevant to the public. 13 Ms. Cook said she thought that is an excellent point. Dr. Lerma said that most of the evaluation methods of the program have to do with collection of data, such as number of arrests. None of the evaluation measures have to do with asking the public whether or not they feel these programs have been successful. Ms. Eldridge said she believes that will be taken care of under the task of establishing feedback forms and reporting procedures. She said that a survey is one of the items the consultant will be considering. Dr. Lerma said she would suggest that surveys and telephone polls be performed at random because she thinks there needs to be something more concrete. Capt. Tisdale said studies can be developed that are based on behavioristic attitudes and perceptions. He said he believes some of it is being done in the Navarro Project. He stated there could be a baseline where a longitudal study can be done that can be kept with each coop group and wrap it up with an in-study program where there will be measurements of both the citizens' perception and also the police officers' perception. Then it could be interpreted into data that would give something other than a crime statistic based on economics or based on something that is out of PD's control. Dr. Lerma said that is what she is suggesting and she thinks it needs to be listed under the evaluation. Capt. Schauer said that a survey was done before and after on the Navarro Project to see if the program works. The crime data actually showed a decrease because citizens began to report more crimes. Dr. Lerma said whatever is listed on the evaluation design should directly go back to the objectives. Ms. Cook said that makes sense if citizens advisory councils are used. Constant feedback on evaluations will be obtained from council discussions. As the program is moved into a neighborhood a survey should be done. Capt. Tisdale told the Board that the citizen advisory councils are going to designate specific targets. He said that will be met as the Chief earlier explained. So based on the targets that the Chief develops the study can be done to narrow the scope, but to do it as a "shotgun" approach is unrealistic. Mr. Granato thinks the same thing is going to be accomplished through the councils. Ms. Eldridge asked the Board where they wanted the item of surveys to appear in the plan. Dr. Lerma said anywhere the statement "reduce citizens fear of crime" appears. Mr. Granato said he thinks what Dr. Lerma is talking about is gauging the perception of the community. Capt. Tisdale said that is a better measurement tool. If the citizens see that the police are preventing crimes they have a better attitude. Chief Alvarez said that the walking motor units are different from the others in that they are really not out in the neighborhoods, they are out in the bayfront 14 441110 area. The tourists would be the ones impacted the most, as well as the business community, and those are the people that would respond to the survey. • Ms. Cook said under the item "reduce citizens fear of crime" the Board would want to add to the evaluation design regarding a measurement of the citizens perception. Ms. Eldridge asked if this will be done in each individual project, because some of them are specific areas of town and some move around. She said she is trying to find a generic statement to put on everyone of the projects. Ms. Cook said under directed patrol program the citizen advisory council is formed. Whoever is participating in the councils can be surveyed and then they can be surveyed after the program has been in place a while to see the different perception. Mr. Morales asked if it were the Police Department's responsibility to do the surveys. He said he thinks the surveys will be a lot of work. He suggested the Board do what it is supposed to do in getting the crime rate down and just advertise it like a business. Because if the tourists are being targeted in the area, he believes the best way to get the word out to them and to the community is through the media. Ms. Cook said what the Board is trying to do right now is look at the evaluation design because what they are required to do is have a measurement of whether or not a strategy is being effective. Mr. Morales said he believes that his perception of crime in the community is through the media, what he reads and hears on television. He thinks that the majority of the people look at that and if crime has not been experienced it is going to be perception. So how does a person really measure it. He does not think a survey will do it because a survey has to be done consistently if an accurate feeling of perceptions is obtained. Mr. Granato said the PD has had in the past a good relationship with Texas A&M- Corpus Christi. They continuously perform surveys and it might be a good idea to use them. He believes a lot of a survey's success has to do with the questions asked. Ms. Cook stated it would depend on the type of program what type of surveys should be conducted. Capt. Schauer said a survey can be designed for the Board's purpose. He said the fewer people you sample gives you a smaller margin of error. Capt. Tisdale said to meet the mandates of the Crime Control District there has to be an evaluation tool. The Board would want a strategic evaluation and that is what he is talking about when he mentions Texas A&M University and the use of a professional to backup the information. But the tactical objective of sampling in surveys as Capt. Schauer is doing probably needs to stay where the Chief can evaluate that and make his recommendations on how to attack the problem because he is the one that puts the resources in the area. Ms. Cook said they are two different things, one is an evaluation for purposes of measuring whether or not a strategy has been effective for the Board's purposes. The other is an evaluation that the Chief would use to determine how to deploy officers or how to use the program. Ms. Cook said the Board does have a particular mandate that each particular crime prevention strategy has to have an evaluation measure and some are available. It is just whether or not the 15 • Board wants to add an overall measurement tool of some kind of survey or sampling or whether the Board wants to have some sampling tied to specific strategies. Ms. Eldridge said that in the Fort Worth plan, one of their goals was to reduce crime and looking through their evaluations they make no mention of how to measure them. In reading all the documentation, they had feedback forms for each individual project, like Capt. Schauer, feedback from the citizens themselves. Ms. Cook said it is there in the establishment of feedback and reporting procedures. The next step is not there. She said the task is there to develop it, the next step is the use of it as an instrument tool. Capt. Tisdale said the Department of Justice has some of those instruments already published for community-policing that can be adapted to our city. Chief Alvarez asked if some funding will have to be set aside for the surveys conducted by Texas A&M. Ms. Cook said if there is going to be an overall survey it sounds like something the Board will have to do but it will be a one-time cost at the beginning and another one-time cost at the end. She stated the consultant may do that already. Ms. Eldridge asked whether the Board preferred having A&M-CC do the surveys rather than the consultant. Mr. Granato said he thought the consultant's focus was to be on the department's manpower and operations rather than dealing with the perception of crime in the community. He said he thinks it is a conflict. He stated that the Board should consider doing one separate with an outside agency rather than using a consultant that is going to be looking at organizational deployment and managerial evaluations. Capt. Tisdale said the cheapest cost will be with A&M and they will be more responsive to our city if it is done with a university setting. Ms. Cook said the Board probably needs to discuss this item being added to the budget. Ms. Eldridge said if there is not an exact cost it can be included in the reserve. Mr. Valenzuela asked whether a period of time can be taken to get statistical information in whatever area, stating a period, and go on actual happenings instead of surveys. Ms. Cook said if there is a new initiative and it is actually working, the statistical information may show an increase in crimes because crimes are being reported that were not being reported before. So the Board wants to use both the statistical and the survey information hand-in-hand. But that is something the Board needs to decide if that is what they want to do. Sam Granato would like to see it get done. Ms. Cook said the Board will have some discussion about it. Ms. Vela said that a survey before and after was mentioned. Mr. Granato said the Board would want to know just what people's perception of crime is, not just assuming that the Board knows that perception, which is 16 • usually higher. He thinks to get a true measurement specific questions need to be asked. He. said that what the Board will be looking at is the actual perception. Ms. Cook said if one of the Board's objectives is to reduce the citizens fear of crime then that needs to be measured, and obviously at the beginning of the outset of the Crime District there will be some type of measurement. She said at some point after five years it may be decided to continue and have another election and that is one of the reasons the evaluation tool is important to tell whether or not it has been effective. The statute specifically states that the Board has to evaluate the strategies and how that will be performed is entirely up to the Board. Ms. Vela asked if anyone knows the estimated cost of this service. Capt. Schauer said it might be approximately $5, 000. Ms. Cook said the Board could include $10, 000 as a cap. Mr. Granato said the survey could also provide input on what is working as far as maybe emphasis on one program or shifting another program. He said that is why he believes the survey, annually, is a good idea. Mr. Morales asked what the Board is going to do with the information from the surveys. He was wondering whether statistics are presently available as to the percentages of the different types of crime. He asked once the surveys are complete whether the results would be reported to the media. Ms. Cook said she believes the surveys will be an evaluation tool for the Board to determine whether or not a particular program is effective and the Crime District itself has been effective. Mr. Morales asked whether looking at statistics would give the Board that type of information. He asked whether the Board is the controlling and preventing crime committee. He said he thinks some of the measures the Board is taking will perform that task. Capt. Tisdale told him that at present gross measurements are being taken. He said the Chief and FBI publish crime analyses annually. He said that data does not actually reflect the perceptions of criminal activity in each of the neighborhoods and so this type of study will be on a strategic level for the legal issues of the Board. He said also from an operational standpoint, the Chief can make decisions where and what tools are being effective. Mr. Morales asked whether the Board wanted real numbers instead of people's perception. Ms. Cook said it is because there is a goal of citizens fear of crime and the Board is trying to address how to measure that goal. She stated statistical information is available but a citizen's perception is also trying to be measured. Dr. Lerma said if the perception is that crime has not been reduced when actually it has been reduced this will be helpful information for the Chief to have because he can help manage that perception. Mr. Morales said it seems the Board is going an extra step. He suggested they go straight to the media and report the real stats. 17 Ms. Cook said that is not an evaluation tool. She said she believes some of the Board members want more than the statistical means. They want to add a survey so they can determine perception. Ms. Eldridge suggested under the executive summary a comment be made that the goals of the District is to reduce crime and a pre-survey will be scheduled for July to measure citizens fear of crime. Ms. Cook said if it is listed in the summary it should be stated as an evaluation tool and a survey will be done annually to measure the perception of citizens fear of crime. Ms. Eldridge said what can be done under each of the measures is to list the same comment any time that goal is in place. Ms. Cook asked if that is something the Board can agree on. She asked Ms. Eldridge to add it to the budget not to exceed $10, 000, definitely in the first two years. She moved the Board on to the Campus Crime Stoppers Program. Mr. Granato asked who will be teaching students their level of responsibility in establishing their campus' reputation to the rest of the community. Cmdr. Bryan Smith told the Board that part as of the program they will have their own Crime Stoppers Board in the school and the structure set out will allow them to make decisions based on information that is received. He said it is almost like a jury system from where they take the information and determine exactly the relevance of that information whether any drugs, narcotics, or weapons were seized as a result. They will then make a determination as to a reward that will be made. Mr. Granato asked if Cmdr. Smith were talking about a board of Crime Stoppers students. Cmdr. Smith said there will be students in each school. Ms. Vela said that the word "teach" should be changed to "instill". Dr. Lerma asked whether this would take the place of the 1-800 number on "Take a Stand". Cmdr. Smith said the "Take a Stand" program was received by the school district but it was not a very successful program. The program will be set up with student involvement, the first school being Ray High School. Dr. Lerma asked where Cmdr. Smith got the data about the "Take a Stand" program not being successful. Cmdr. Smith said it was not data, it was information provided by the school district. Dr. Lerma asked if the information was received from people at Ray. Cmdr. Smith said it was Mr. Ortiz and another person whose name he cannot remember. Ms. Cook said all the Crime Control budget shows is the hiring of one officer for the program. She asked if the other funding would come from Crime Stoppers. Cmdr. Smith said it will be a minimal investment on PD's part because Crime stoppers will provide t-shirts and the schools will provide a liaison officer. 18 • 41411101, Ms. Cook suggested the background summary include information stating the cooperation with the Crime Stoppers Board and that they will be providing the funding for the reward money, the t-shirts, and the interaction of the students, and that an officer would be paid for in the Crime Control budget. She continued to the tasks and evaluation design. She moved on to street lighting in the high crime areas. She asked if PD collects data concerning which areas need lighting. Chief Bung said that is what was done in the 78415 area through recommendations from the Juvenile Enforcement Team and this was passed on to people in the 78415 area. Ms. Cook asked if something could be put in the plan that information was gathered from officers and citizens in neighborhoods. She said she would like to see a statement when this project is going to be done. She said the plan should say, "immediately upon the initiative of the Crime District information will be gathered regarding high crime areas". Mr. Granato said this is something that can be done by PD now, gathering that information to have in anticipation of implementation. He said he would like to see the lights available in the neighborhoods where they can be illuminated as needed. Chief Bung said that when the survey was conducted in the 78415 area some residents did not want lights in their neighborhoods. Chief Alvarez said there are some areas that do not need the lighting and do not want it, but he thinks the Board's efforts are to concentrate on high crime areas where PD thinks problems exist. Ms. Cook said the next item for discussion is school security initiative. Dr. Lerma said she did talk with Ms. Adkins and she said there was confusion between security and policing and the question she was responding to had to do with security. Ms. Eldridge said she thinks that under the school security initiative the proposed project activities need to be expanded to give the entire picture. Ms. Cook said she thinks that is a good idea because of the discussion earlier about the use of a grant. This gives people the idea that the school district would have to apply for funds as opposed to being the recipient of funds used for a particular purpose. Those purposes should be defined. Dr. Lerma agreed. She said that the word "grant" is misleading. Ms. Cook asked Dr. Lerma to comment on the school security initiative. Dr. Lerma said she did not quite understand where it says develop criteria for dispersal of grant monies. Ms. Eldridge said she thought maybe the permanent board would look at school population and divide the monies according to the number of students. That was the concept behind the developing of the criteria for dispersing grant monies. Ms. Cook said initially the Board had talked about using high crime areas so that would have to be taken into consideration. Dr. Lerma said she thinks each school district should identify the areas of most need and she said that should be made clear and that the officers would be used during the school days. 19 • 14410 Ms. Eldridge said it is based on ten officers, five hours a day, five days a week, 184 school days. • Ms. Cook wanted to know if it would read better by not stating providing grant money because a grant would imply that the school district has to apply for the money and they would also have to do followup analysis. There should be a way to restate it so the word "grant" would not appear. She suggested it should say "funding provided by the school district to hire off-duty officers". Mr. Granato said under the proposed project activities is should state the officers will undergo training by the PD and follow the current rules and regulations regarding off-duty employment for the school districts. He said PD has run into a problem before where police officers doing enforcement may be in violation of school policy and they are not empowered to act on it. Regulations prohibit officers from enforcing house rules in the school district. He said there needs to be some kind of meeting because an officer can easily think he is enforcing the law when in reality it is violating the policy which results in a complaint against him. He will subsequently face disciplinary action over it although he had good intentions. He said he thinks if somehow he is given some type of dual status as a staff and police officer he will empower that type of enforcement for the school districts in enforcing policies. Chief Bung said he met with the school district principals because there is a conflict between the education code and the law. The officer has more authority than the education code which will be in conflict with law. Capt. Tisdale said the school district employee can actually go further where a law enforcement officer is prohibited, such as locker searches. Chief Bung said if an officer is standing next to the teacher during a locker search, he is in violation. Ms. Cook said she thinks the plan should clarify what the officers' duties will be and why it is they are wanted there. She said one of the things Dr. Lerma kept talking about is how important it is to have a police presence for kids to gain trust and she would like to see more of that type of language in this item. She said the intent is not to provide officers just for security, but to try to change attitude about law enforcement which goes back to perception. Dr. Lerma said she agrees with Ms. Cook and that language would be helpful. Mr. Granato asked if King High School is the only one that has the law enforcement program at present. Dr. Lerma said Moody also has it. Ms. Cook suggested the title "school security initiative" be changed. Dr. Lerma said it is more of a resource officer concept. She said she would like the title changed to "School Police Partnership" because the Board is really talking about presence and it really does makes difference. Mr. Granato said when he was in charge of the Juvenile Enforcement Team he remembers a man (father) with a child in Grant Middle School and he was against the police officers. He said that his son and son's friends all got ticketed because the police were out there to harass them. This is an adult telling his children that the police are out there just to harass them. That attitude is prevelant among teenagers, so a program opening dialog with teenagers needs to be in this initiative. 20 Ms. Cook told Ms. Eldridge that under objectives that is the type of item that needs to be addtd. Dr. Lerma said that something in the objective needs to be included on gang recruitment and violence on campuses. The Board moved on to the expansion of the Juvenile Enforcement Team. Item 5 was changed to read "expand the community policing project in Navarro Place to other projects and neighborhoods". A lengthy discussion ensued on driver's license checks conducted by the Juvenile Enforcement Team. Dr. Lerma said the Juvenile Enforcement Team is so much more than conducting driver's license checks therefore so much emphasis should not be placed on this item. Ms. Cook said that line could read "sweeps in high crime neighborhoods could be conducted". She said she understands what Dr. Lerma is trying to say. There are highly trained officers and what they are doing is driver's license checks and the Board understands why they are doing it but will the public understand it. From a standpoint of using the document to communicate to the public that is probably not the best way to communicate it. Ms. Cook suggested that the term "zero tolerance" be explained. Mr. Granato suggested taking out the wording referring to additional driver's license checkpoints. The concept of zero tolerance says most crimes are going to be related to drugs and alcohol. There will be action on any type of violation whether it be a citation or arrest. Chief Alvarez told the Board that the driver's license check wording should be left in because the Juvenile Enforcement Team is very much involved in it because there is a high percentage of arrests from this function. The Board decided to just delete the repeated line of driver's license checks in the third paragraph. Chief Alvarez said what PD is doing with the Juvenile Enforcement Team is targeting all the youth offenders that are responsible for committing the majority of crime in this community whether they are gang members or not and they will fall in the same category. When driver's license checks are done and drugs or weapons are found it is not necessarily going to be gang member. The Board reviewed the expansion of the canine unit and moved on to the Juvenile Curfew and Truancy Assessment Center. Under objectives Ms. Cook suggested the wording "prevent escalation of the level of the offense" under objectives. Ms. Huerta asked for a number utilizing the center, TRIP and/or Corona facility. Ms. Eldridge said those are two separate entities. She said TRIP is strictly for truants and the Corona Center is for nighttime curfew violators. Mariah Boone talked on the subject of the TRIP Center and gave the Board statistics. She said the number utilizing the center on a monthly basis varies. The school year before last they were averaging about 11.5 children a week, but she said that is not very representative because that is taking into account weeks where it is almost none and weeks where it is really heavy. There are over 400 children per school year. 21 Chief Alvarez stated that the curfew is different at night. On Fridays and Saturdays there`is an average between of 15 to 20, the rest of the week is glow. Mr. Granato said that Fridays and Saturdays can typically be the busiest. Spring break and Summer time it will go up, but even during the Summer time they noticed a decrease in the middle of the week. He said the Sheriff's Department will be impacted. Capt. Tisdale said that the Juvenile Curfew & Truancy Assessment Center is a diversionary program. He said that if PD is taking status offenders getting those people off the streets and diverting them into a program like this the number of people normally going to the county jail would reduce. They are being put into this program instead of waiting until they shoot or run someone over, so PD is proactively taking care of the program through diversion rather than reactively. Chief Alvarez said he thinks there is a need to address the "at risk" kids of the community. He said in his opinion a million dollars is nothing to address this problem because these are kids involved in the use of drugs, possession of weapons, etc. He said the parents are also in need of help. He said this community needs to be fixed. There is a problem with the young people and if it is ignored it will multiply. We need to address this problem and this is a great opportunity. Ms. Boone said she agreed with the Chief. These young people need to be caught because they are "at risk" of becoming serious criminals. She said national studies show that today's criminals almost always start out as chronic truants or curfew violators. If you intervene with them before they become a major burden on society then hopefully you can prevent them from causing that problem later which is what the Juvenile Department has been pressing for. She said TRIP has in place a small counseling program and from that they have not had a high incidence rate and she hopes that shows that if you put a little counseling in there it really makes a difference. Mr. Granato said no one is disagreeing with what the Chief and Ms. Boone are saying. He said we have the Gulf Coast Council of La Raza and have utilized them in the past to take curfew violators when the curfew center was unable to be staffed. They are willing to accept them. They have the counseling and facilities available. He said that PD utilizes La Raza to take runaways when the parents are not located and they take out of town runaways. The enhancement for La Raza is now PD would take the curfew violators as well as runaways and provide them with funding to make sure they are adequately staffed to handle it. Ms. Huerta asked if that center would be able to handle 15-20 violators on a weekend. Mr. Granato said their facility is adequate to handle it. This is something that needs to be discussed with them. They have been contacted and have been willing to take them in the past under the conditions that they not be intoxicated or on probation. The curfew center works the same way. Ms. Cook said they should explore the possibility of using La Raza. She said wording such as "establishment of a new program or enhancement of an existing program" should be included allowing flexibility. This will allow the permanent board to make the decision. Chief Alvarez stressed the need for assistance that a 24-hour juvenile curfew and truancy assessment center can provide. 22 14111110,' *11110 Mr. Hennings told the Board that this center is a real strong selling point of the program, sd they need to be extra careful in the wording. Mr. Granato said that he thinks in outsourcing something like this the City's liability is much better than keeping it in the City. Ms. Boone said La Raza children are not held, they can come and go. Ms. Cook said she agrees with Mr. Hennings in saying that as long as the flexibility exists, the permanent board can make the decision. Mr. Valenzuela said that these kids need to go a step further than what TRIP or La Raza are doing, so he believes that the proposal should remain as is. Dr. Lerma agreed. Capt. Tisdale said he thinks there is quality control if the City maintains management, both of the staff and hours. You have the window to intervene with the child, not six or eight hours later in the counseling session. You only have a few hours to intervene and make a difference in that kid's life and that will set the pattern of whether he will continue with counseling. If that is lost to an outside agency, that standing is not maintained. Ms. Cook asked if another meeting should be scheduled. Ms. Vela said she believes another meeting should be scheduled because she has several questions on the Sheriff's letter. Ms. Cook said the Chief will have a response that will take care of questions about the letter. The Board decided on August 13 at noon. Mr. Valenzuela said on the two-year budget there is a difference from the uniform police officers 1st series under fiscal year 98-99 the total is $996, 673 and year 99-00 is $884,300. He was wondering about the difference and why it is lower in the second year than the first. Ms. Eldridge explained that the first year has five cars budgeted and that is $100, 000, plus all the initial equipment issued to an officer. Ms. Cook said what is not included in the five-year forecast is the City administration costs and she would like the Board to discuss it. She said Mr. Cruz-Aedo was going to come up with a dollar amount which will be translated into a percentage. Mr. Cruz-Aedo said the City had looked at the program. He said the City has two types of administrative charges that are used in the day-to-day operations of the City. One is federal program guidelines, community development block grants, indirect costing the City charges the federal government for the administration of their programs. He said that percentage is 18.13% of every dollar that comes in. The City internally uses a different version which includes a little more of the recapture. That covers for example Mr. Bray's time, the City Manager's time, the cost of doing finances, payroll, human resources, all of the normal day-to-day operations that go behind the scenes to get every police officer and department functioning. He said that is 24.08%. He told the Board that those percentages appear a little high when the calculations are examined. There is an increase in charge as the personnel counts rise in this program, but the initial cost, if the CDBG rate is looked at, is about $228, 000 a year for the first year up to 24% of the $303, 000. He said in calculating the percentages the progressions increase over the five-year period starting at about 8.8% of revenues, the second year of 12%, to the third year of 14.6%, and finally in year four and year five about 16.8%. He said those would be based on the personnel counts, revenues, and the indirect costing that would be recommended for this program. He stated in other words it is accelerating as the staffing rises then 23 the administrative costs increase. Those numbers are $303, 000 for the first year, $470,000 .the second year, $593, 000 the third year, and levelling off to about $725, 000, so those would be staff's recommendations based on the methodologies that are used right now for the CDBG and the City's indirect costing. Ms. Cook asked Mr. Bray whether under this legislation it says that the Board is supposed to recommend a percentage for administrative costs, is it a percentage each year or is it a percentage that the Board would recommend that would be stable, or a percentage of revenue. Mr. Bray said the legislation just states that the budget plan shall include a percentage of the total budget for administration, so each year it would be done separately, if it will be a different amount. Ms. Cook said for the temporary Board's two years a percentage for each of those two years would be recommended. Mr. Granato said he thinks the Board needs to get a opinion on what administrative costs mean. He asked if it were the administration of the Crime Control District or is it reimbursing the City for its administrative costs. Mr. Bray said the District contracts with a private entity to basically administer the program. The Board can setup its own staff or do it through another entity. Mr. Cruz-Aedo told the Board that talking from the administrative side, not necessarily the legal side, the police officers are going to be coming in as Corpus Christi police officers covered under the City retirement and insurance system and will be eligible for all benefits under the City's personnel system. All of those make the umbrella appear to be more City-related and thus that is how the percentages are calculated. There will be police officers and City staff that administer this program. Ms. Cook said she wanted to have Mr. Cruz-Aedo give the Board the City's recommendation so when the Board returns on Wednesday they will have considerable discussion on it. She said she anticipated that when Mr. Cruz-Aedo gave the Board these numbers that it would generate a lot of discussion. She said she wanted the Board to have this information before the meeting is adjourned because she thinks it will significantly impact budget recommendations. She stated that the numbers presented were not the numbers the Board had originally anticipated and that is going to change the way the budget will look. Mr. Granato asked Mr. Cruz-Aedo to give the Board copies of his projection to review. Mr. Cruz-Aedo said he would suggest the District adopt the first year's budget to include 14 months versus a two-month budget and then a 12-month budget. Ms. Cook said the only other discussion the Board has on the agenda is the calendar. She asked Mr. Bray if he came up with an answer as far as the dates. Mr. Bray said the Board can hold a meeting on September 5, but he would suggest the Board not go beyond September 9. Ms. Cook said there will some discussion on that item on Wednesday. She encouraged all Board members to go on a ride-along. She said her ride-along with J.E.T. was very interesting. The meeting was adjourned at 3:22 p.m. 24 SEP-09-199? 11:'" P.02/PS DEF. ,14 ENT FOR INSTRUCTIONAL Corpus Christi IMPLEMENTATKK88Ne d ExgcurOPERATIONS or Independent 512- S-9020 FAX. 512.88&9013 $� School District 801 Leopard • P.O. Crawet 110 Cows Christ Texas 78442-0110 TO: Ms. Laurie Cook FROM: Joseph G. Lopez, Ph.D., Executive Director for Instructional Implementation and School Operations DATE: September 9, 1997 SUBJECT: CORRECTIONS TO MINUTES FOR THE CRIME CONTROL DISTRICT MEETING -AUGUST 11, 1997 Please make the following correction to the August 11, 1997, minutes of the Crime Control District Meeting. Page 4 Reads: Dr. Lerma asked if a person were to ask how this program controls crime in the community, the answer would be in the objectives. Should Read: Dr. Lerma questioned how the community would know how the programs helped control or prevent crime in the city. SEP-09-1997 11:15 P.0?,tis D ATMENT FCR IN,.i riLICT1ONAL Corp US Christi tl"PLEMENT"nONANO SCHOOL OPERATIONS • Office of the Executive Dttectof (64110- Independent 512-886-9020 FAX 512-886-9013 SD School '... District 601 Leopard • P.0 Drawer 110 Corpus Chr1i.Texxl7MO3-x110 TO: Ms. Laurie Cook FROM: Joseph G. Lopez, Ph.D., Executive Director for Instructional Implementation and School Operations DATE: September 8, 1997 SUBJECT: CORRECTIONS TO MINUTES FOR THE CRIME CONTROL DISTRICT MEETING -AUGUST 13, 1997 Page 2 Reads: Dr. Lopez suggested another possible measure would be the legal advisor providing orientation or in-service. Should Read: Dr. Lopez suggested another possible measure would be the legal advisor providing orientation or in-service to officers. Reads: Dr. Lopez suggested it read hours of training provided and number of participants trained. Should Read: Dr. Lopez suggested that measures of evaluation should include hours of training provided and number of participants trained. Reads: Dr. Lopez suggested that it should read not only passing an anti-gang ordinance but awareness. Should Reads: Dr. Lopez suggested that the objective should read not only passing an anti-gang ordinance but awareness of anti-gang ordinance. Page 4 Reads: Dr. Lopez suggested the addition of an item that says the public will be educated about the program. SEP-09-1997 11:'� P.04%E'S Should Road: Dr. Lopez suggested the addition of an item that says the public will be educated about the implementation of the program. Page 5 Reads: Dr. Lopez said under measures include the hours of training. Should Read: Dr. Lopez said that under measures to include the hours of training. Page 8 Reads: Dr. Lopez suggested changes in the construction of the document under the goals of the Crime Control District. Should Read: Dr. Lopez suggested that changes in the construction and format of the document should be made in order to clarify goals of the Crime Control District. There should be consistency and clarity in language and the terminology utilized. Page 9 Reads: Dr. Lopez said he would like to compliment Dr. Garza's organization for all the services offered to the community and they certainly work with the school district in a number of ways. Should Read: Dr. Lopez commended Dr. Garza's organization for all the services offered to the community, but the proposal presented by Dr. Garza was for an already existing one and not one specifically designed as in the Board's proposal. The board should explore other services providers to meet the needs of the program and proposals would have to be submitted consideration. Page 15-16 Reads: Dr. Lopez said the thing Mr. Morales described about public relations and education are strategies to educate. To assist percentages he thinks the survey would make an assessment to determine the baseline. The survey would measure the perception. The Board will have to make certain something is designed that does speak to various facets of the program. SEP-09-1997 11 P.OE%05 Should Read: Dr. Lopez said tlje examples Mr. Morales provided described public relations and could be used as strategies to educate. The survey would be used to assess perceptions and to determine a baseline for measure. The survey would measure the perception. The Board will have to make certain the instrument is designed to address various facets of the program. Reads: Dr. Lopez said that it is one thing to educate by statistics where the impact is not known making an assumption that it is positive or negative. Should Read: Dr. Lopez said that it is one thing to educate by statistics but the impact will not be know whether it is positive or negative. Reads: Dr. Lopez said it is not the survey. It is the questions on the survey that can relate success of the plan. Should Read: Dr. Lopez said that it was not the purpose of the survey. The response to the questions on the survey will help in determining the success of the plan. Page 17 Reads: Dr. Lopez suggested that the key areas in the beginning of the plan be called target areas. Then under each Roman numeral they be called initiatives. He said he is just suggesting a structure change for easier reading and understanding. Should Read: Dr. Lopez suggested that the key areas in the beginning of the plan be called target areas. Then under each Roman numeral the areas could be called initiatives. He said he is just suggesting a structure change for easier reading and understanding. TOTAL P.u5