HomeMy WebLinkAboutMinutes Crime Control And Prevention District - 08/18/1999 `r V 410
MINUTES
CRIME CONTROL & PREVENTION DISTRICT
AUGUST 18, 1999 - 2 :30 P.M.
CITY HALL, FIFTH FLOOR ACM CONFERENCE ROOM
Members Present :
Leon Loeb
Mike Hummell
Linda Bridges
Jose Olivares
Danny Mora
W. L. Hermis
Larry Baker
Isaac Valencia
Others Present :
Asst . Chief K. A. Bung
City Manager David R. Garcia
Pat Eldridge
Cmdr. D. Torres
Cmdr. B. Smith
Cmdr. J. V. Garcia
Asst. Chief L. A. Villagomez
Steve Duskie, Legal Advisor
Mary Sullivan, Finance
Mary Ann Robinson, Finance
Rudy Garza, Management & Budget
Mariah Boone, TRIP
Yvonne Haag, Communications, City of CC
Charlotte Neiman, Powerhouse
Laurie Cook
Capt . W. Tisdale
Heather Howard, Caller-Times
The meeting was called to order by President Loeb. The July 21,
1999, minutes were approved.
Ms. Sullivan distributed the revised five-year plan proposal
stating key changes from the draft plan given to the Board on
July 21, 1999. The Board discussed the five-year plan in
length. Mr. Loeb told the Board that the current year budget
can be approved and future years can be discussed at this
meeting. Ms. Bridges told Mr. Loeb, after his inquiry, that she
believes there is sufficient funding for the Juvenile Curfew and
Truancy Assessment Center. Mr. Loeb said he asked Laurie Cook
of the Interim Board to discuss the budget philosophy and
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structure of the District and give the Board her recollection
and accounts of how the District was developed. She told the
Board that the main focus of the temporary board was to put 50
additional officers on the street and to develop the Juvenile
Curfew and Truancy Assessment Center. After further discussion,
the Board approved the amended 99/00 budget and asked staff to
notify them of future changes in line item amounts that might
impact the budget.
Mr. Loeb told the Board that there is going to be a joint
meeting with the City Council on September 14th with the primary
issue being the method used to deal with the revenue shortfall
discussed at this meeting. He said he met with the City Manager
to discuss the staff plan for the next five years. Mr. Garcia
said he has reviewed the five-year plan focusing on the revenue
shortfalls and options available to the District and City
Council . He stated the best way to ensure voters will approve
years six through ten is to complete all projects as approved by
the voters . He said the resources are adequate to complete
years one through five, but not adequate to sustain costs in
years six through ten.
Ms. Bridges gave a report on the Juvenile Assessment
Subcommittee. She said that painting is taking place, the
contract has been approved by City Council and is being
executed, phones are to be installed, and even the signage above
the door is being completed. The furniture bid has been awarded
and delivery will be August 30th. The hiring process is
underway. Barbara Sudhoff is working on the computer
networking. The Center will be occupied September lot and open
for business on September 13th. The City Council and Crime
Control District Board will have a walk through of the facility
on September 13th at 11 :00 a.m.
The Board approved the Tuloso-Midway reimbursement in the amount
of $2348 under the School/Police Partnership. Mr. Loeb said
that next year the use of funds would be more defined.
Yvonne Haag introduced Charlotte Neiman with Powerhouse who
attended the meeting to get an idea on the design of a logo.
Ms. Eldridge gave the Board a report on the Street Lighting
project and Cmdr. Smith gave them a report on the Citizen
Advisory Councils .
The Board' s next meeting will be September 15, 1999.
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it r1
There being no further business, the meeting adjourned at 3 :50
p.m.
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O8a4/1999 13: 36 3E118538695 LANDLORD RESOURCES PAGE 02
i4110 110
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MINUTES
CRIME CONTROL & PREVENTION DISTRICT
AUGUST 18, 1999—2:30 P.M.
CITY HALL, FIFTH FLOOR ACM CONFERENCE ROOM
Members Present:
Leon Loeb
Mike Hummell
Linda Bridges
Jose Olivares
Danny Mora
W. L. Hermis
Larry Baker
Isaac Valencia
Others Present:
Asst. Chief K. A. Bung
City Manager David R. Garcia
Pat Eldridge
Cmdr. D. Torres
Cmdr. B. Smith
Cmdr. J. V. Garcia
Asst. Chief L. A. Villagomez
Steve Duskie, Legal Advisor
Mary Sullivan, Finance
Mary Ann Robinson, Finance
Rudy Garza, Management& Budget
Mariah Boone, TRIP
Yvonne Haag, Communications, City of CC
Charlotte Neiman, Powerhouse
Laurie Cook
Capt. W. Tisdale
Heather Howard, Caller-Times
The meeting was called to order by President Loeb. The July 21, 1999, minutes were
approved.
Ms. Sullivan distributed the revised FY99/00 Budget and the revised five-year plan
proposal stating key changes from the draft plan given to the Board on July 21, 1999.
Attachment "A"to minutes. Mr. Loeb told the Board that the current year budget can be
approved and future years can be discussed separately at this meeting. Ms. Bridges told
Mr. Loeb, after his inquiry, that she believes there is sufficient funding for the Juvenile
Curfew and Truancy Assessment Center in the 99/00 Budget. Mr. Loeb said he asked
Laurie Cook of the Interim Board to discuss the budget philosophy and structure of the
District and give the Board her recollection and accounts of how the District was
SCANNED
08L. 4/1999 13: 36 3618538695 LANDLORD PESOuG(,ES PAGE 03
4111110 10
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developed She told the Board that the main focus of the temporary board was to put 50
additional officers on the street and to develop the Juvenile Curfew and Truancy
Assessment Center. There were several questions from Board Members regarding the
FY 1999/2000 budget. Mr. Valencia asked for clarification of several position
descriptions which had been changed from a prior presentation of the Budget. Ms.
Eldridge responded that these positions had been reclassified by the City's Human
Resources Department. After further discussion, the Board approved the amended 99/00
budget and asked staff to notify them of future changes in amounts or position
descriptions,classifications, or titles.
Mr. Loeb reminded the Board that there is going to be a joint meeting with the City
Council on September 14th. The primary issue at that meeting will be how to deal with
the issues raised by the District's revenue shortfall. Mr. Loeb stated that the revenue
shortfall creates a situation where the District's planned expenditures on recurring
programs (mainly personnel) exceed it's expected revenues (at the current tax rate) in
years four, five, and beyond. The primary decision that the District must make, with
guidance from the City Council, is whether the District should(1)reduce its recurring
program expenditures so that they can be met with the annual revenue from the 1/8 cent
sales tax, or (2) use its reserves to maintain currently planned program levels through FY
2002/2003 (at which time the reserves will be exhausted),anticipating that funding
beyond that date will come from either an increase in the sales tax rate or absorption of
the excess program into the General Fund budget. Mr. Loeb reported that he had met with
the City Manager to discuss the staff plan for the remainder of the five-year life of the
District, and invited Mr. Garcia to present the staff proposal.
Mr. Garcia said he has reviewed the five-year plan focusing on the revenue shortfalls and
options available to the District and the City Council. He stated that the best way to
ensure voters will reauthorize the District is to complete all projects approved by the
voters at their originally planned levels. He said that resources are adequate to complete
years one through five in this way, but not adequate to sustain the expenditures beyond
then. Mr. Garcia suggested that the Board consider developing a plan for reauthorization
of the District (years six and beyond) which would include a tax increase adequate to pay
for the recurring programs currently planned and in addition to that provide funding for
some attractive one-time expenditures and capital improvement projects.
Mr. Loeb suggested that each Board Member consult with the Council Member
responsible for his or her appointment prior to the September 14th meeting, and
emphasized that the Board needs clear guidance from the Council on how to proceed with
this issue.
Ms. Bridges gave a report on the Juvenile Assessment Subcommittee. She said that
painting is taking place, the contract has been approved by City Council and is being
executed, phones are to be installed, and even the signage above the door is being
completed. The furniture bid has been awarded and delivery will be August 30th• The
hiring process is underway. Barbara Sudhoff is working on the computer networking.
, 08/424/1999 13: 36 3618538695 LANDLORD RESOURCES PAGE 04
110
The Center will be occupied September 1"and open for business on September 13`h. The
City Council and Crime Control District Board will have a walk through of the facility on
September 13`b at 11:00 a.m.
The Board approved the Tuloso-Midway reimbursement in the amount of$2348 under
the School/Police Partnership. Mr. Loeb said that next year the use of funds would be
more defined.
Yvonne Haag introduced Charlotte Neiman with Powerhouse who attended the meeting
to get an idea on the design of a logo.
Ms. Eldridge gave the Board a report on the Street Lighting project and Cmdr. Smith
gave them a report on the Citizen Advisory Councils.
The Board's next meeting will be September 15, 1999.
There being no further business,the meeting adjourned at 3:50 p.m.
iar
MEMORANDUM
Administrative Services - Finance Department
DATE: August 16, 1999
TO: Crime Control and Prevention District Board
FROM: Mary E. Sullivan, Director of Finance '
SUBJECT: Revised 5-Year Plan
Attached is our amended five-year plan proposal for the Crime Control and Prevention District.
The key changes from the draft plan given to you on July 21, 1999 are as follows:
• The beginning fund balance for the 1998/99 fiscal year has been corrected to reflect the
actual balance. This number had not been updated and still reflected a prior estimate.
• Actual sales tax revenues for FY 98/99 are recorded, which are $10,000 more than
estimated and $34,000 better than budget.
• Estimated interest income is also reflected, which had not been included in any of the
previous estimates.
• Estimated expenditures for FY 98/99 have not been updated. We will provide you with
actual results as soon as we have them available.
• The academy for the 4th series of uniformed police officers has been deferred from January
2001 to August 2001. This change has been approved by the City Manager and the Police
Chief. It saves approximately $344,000 during the 5-year period, but still meets the goal of
adding 50 police officers during this period.
• The 2 positions for Office Assistant II have been changed to Office Assistant III.
• Staffing of the Juvenile Assessment Center has been reduced for the 1s` year of operation
by 3 case managers and 1 counselor.
• Transfer budget for the Expansion of MDT/AVL to investigative personnel from Fiscal Year
1998-99 to Fiscal Year 1999-2000.
We are now projecting a remaining fund balance at the end of the 5-year period of
approximately $770,000.
After approval by the Board, an amended budget for FY 1999/2000 needs to be adopted by the
City Council. The major changes from the budget adopted on June 15, 1999, are the correction
to begin the 3rd series police academy in January 2000 rather than August 2000, and the 1st
year reduction in staff at the Juvenile Assessment Center.
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1 CORPUS CHRISTI CRIME CONTROL AND PREVENTION DISTRICT
I FIVE YEAR FORECAST
Amended August 241999
Staff Year One Year Two Year Three Year Four Year Five
Increase 98/99 99/00 00/01 01/02 02/03
Estimated Budget Budget Budget Budget* Total
BALANCE FORWARD $802,965 52.632,564 $2,515,394 $2,449,830 $1,550,514
ESTIMATED REVENUES:
Sales Tax Revenue 3,298,679 _ 3,402,495 3,546,621 $3,702,212 $2,874,326 $16,824,333
Interest Income 85,123 96,896 94,019 $75,100 $36,940 $388,078
TOTAL ESTIMATED REVENUES $3,383,802 $3,499,391 $3,640,640 53,777,312 52.911,266 $17,212,411
ESTIMATED EXPENDITURES: r
Uniform Officers:
Crime Control District portion of UHP grant 10 186,438 332,621 508,718 SO $0 $1,027,777
-Crime Control District portion atter UHP 0 0 0 $666,516 $534,522 $1,201,039
Uniform Police Officers 1st Series 98/99 5 205.746 264,447 282,599 $303,346 $248,580 $1,304,719
Uniform Police Officers 2nd Series 99/00 15 0 949,231 832,011 $891,913 $731,813 $3,404,967
Uniform Police Officers 3rd Series 00/01 10 0 416,132 546,734 $595,497 $475,277 $2,033,640
Uniform Police Officers 4th Series 01/02 10 0 0 0 $647,361 $441,263 $1,088,624
Total Uniform Officers 50 $392,183 $1,962,430 $2,170,063 $3,104,633 $2,431,455 510.060,765
Support Staff:
Dispatcher 10 90,658 301,077 305,864 $310,376 $235,913 $1,243,888
Crime Scene Technician I 4 37,108 113,441 116.233 $118,776 $90,708 $476,266
Office Assistant II(Central Records) 2 44,736 54,612 55,938 $57,174 $43,621 $256,081 1
Office Assistant III(Central Records) 2 0 52,984 54,255 $55,564 $42,405 $205,208
System Coordinator I 10,410 41,773 42,666 $43,580 $33,245 $171,674
Operational Cost 55,276 4,570 5,410 $7,720 $8,521 $81,497
Total Support Staff 19 $238,188 $568,457 $580,366 $593,190 $454,413 $2,434,614
Juvenile Curfew Process Facility
Program Dir I 0 43,341 47,731 $48,750 $38,574 $178,396
Case Managers 4 0 29,829 140,835 $143,584 $115,293 $429,541
Counselors 3 0 59,177 105,414 $107,688 $86,470 $358,749
Clerk Typist III 1 0 22,123 26,000 526,579 $21,750 $96,452
CCPD Officers on overtime for intake 0 141,800 156,872 $160,009 $125,021 $583,702
Operational Cost 0 111,295 63,257 $65,155 $50,332 $290,040
•
Total Juvenile Curfew Process Facility $O 5407,566 $540,109' $551,765 $437,440 $1,936,879
Other Projects:
•
Pawn Shop Detail 3 44,736 82,326 84,146 $86,012 $67,018 $364,239
Legal Advisor 1 30,256 x 65,929 67,303 $68,709 $52,861 $285,058
MDT/AVL Tech Support
Computer Operator III 1 29,102 48,577 49,609 $50,660 $41,962 $219,909
System Analyst I 18,238 48,577 49,609 $50,660 $41,962 $209,045
Equipment etc 25,000 500 500 $500 $500 S27,000
School/Police Partnership 75,000 219,000 147,000 $147,000 5147,000 $734,999
Additional DWI enforcement(overtime) 50,000 80,000 0 SO $0 $130,000
Bi-annual Crime Control District Evaluation 0 6,000 0 $6,000 SO $12,000
Additional Prisoner Transport Vehicle 41,800 0 0 SO $0 $41,800
Citizen Advisory Councils 500 15,600 9,000 $9,000 $9,000 $43,100
Video Imaging System-supplies/maint 0 50.600 8,500 $8,500 $8,500 $76,099
Replacement Crime Scene Van 76,000 0 0 $0 50 $76,000
Expansion of MDT/AVL to investigative personnel 0 36,000 0 $0 $0 $36,000 •
Replacement of Marked Vehicles 361,600 0 0 $0 $0 $361,600
Replacement of Unmarked Vehicles 146,600 0 ( 0 SO $0 $146,600
Lighting Projects in High Crime Areas 25.000 25,000 0 SO SO $50,000
Total Other Projects 6 $923,832 $678,108 5415.666 $427,040 $368,803 52,813.448
Total increase in employees 75
TOTAL ESTIMATED EXPENDITURES 51.554,203 $3,616,561 $3,706,204 $4,676,628 53,692,111 $17,245,707
Difference between Revenue/Expenditures 1.829,599 (117,169) (65,564) ($899,316)1.._
($780,845) ($33,296)
ENDING BALANCE $2,632,564 52.515,394 52,449,830 $1,550,514 $769,669 $769,669
f*The 5th year(2002-2003)expenditures are prorated to 9 months 1 i I
L.
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ISO
l CORPUS CHRISTI CRIME CONTROL AND PREVENTION DISTRICT
1999-2000 PROPOSED BUDGET
1
Staff Year One Year One Year Two 1
Increase 98/99 98/99 99/00
----. Budget Estimate Budget
BALANCE FORWARD 5882,056 $802,965 52,632,564
ESTIMATED REVENUES: -
Sales Tax Revenue $3,264,213 $3,298,679 $3,402,495
Interest Income $85,123 $96,896-
TOTAL ESTIMATED REVENUES 53.264,213 $3,383,802 $3,499,391
a
ESTIMATED EXPENDITURES:
Uniform Officers:
Crime Control District portion of UHP grant 10 $222,299 5186.438 $332,621
Crime Control District portion after UHP SO $0 $0
Uniform Police Officers 1st Series 98/99 5 $456,210 $205,746 $264,447
Uniform Police Officers 2nd Series 99/00 15 $0 $0 $949,231
Uniform Police Officers 3rd Series 00/01 10 $0 SO $416,132
Uniform Police Officers 4th Series 01/02 10 $0 $0 $0
Total Uniform Officers 50 5678,509 5392,183 $1,962,430
Support Staff:
Dispatcher 10 $265,364 $90,658 $301,077
Crime Scene Technician 1 4 $112,261 $37,108 $113,441
Office Assistant II(Central Records) 2 $44,024 S44,736 $54,612
Office Assistant III(Central Records) 2 SO $0 $52,984
System Coordinator 1 $33,087 $10,410 $41,773
Operational Cost S55,836 $55,276 $4,570
Total Support Staff 19 $510,572 $238,188 S568,457
Juvenile Curfew Process Fac.
Program Dir I $44,923 $0 $43,341
Case Managers 1 $130,410 SO $29,829
Counselors 2 $97,807 $0 $59,177
Clerk Typist III I $23,661 $0 $22,123
CCPD Officers on overtime for intake $0 SO $141,800
Operational Cost $260,803 SO $111,295
Total Juvenile Curfew Process Facility $557,604 $0 $407,566
Other Projects:
Pawn Shop Detail 3 $71,461 $44,736 $82,326
Legal Advisor I $58,534 S30,256 $65,929
MDT/AVL Tech Support
Computer Operator III I $33,297 $29,102 $48,577
System Analyst I $45,350 $18,238 $48,577
Equipment etc $25,000 $25,000 $500
School/Police Partnership $147,000 $75,000 $219,000
Additional DWI enforcement(overtime) $80,000 $50,000 $80,000
Bi-annual Crime Control District Evaluation $6,000 SO $6.000
Additional Prisoner Transport Vehicle $41,800 $41,800 $0
Citizen Advisory Councils $2,000 $500 515,600
Video Imaging System-supplies/maint $50,600 $0 $50,600
Replacement Crime Scene Van $76,000 $76,000 SO •
Expansion of MDT/AVL to investigative pers $36,000 $0 $36,000
Replacement of Marked Vehicles $361,600 $361,600 $0
Replacement of Unmarked Vehicles S130,000 $146,600 $0
Lighting Projects in High Crime Areas 550,000 $25,000 525,000
Total 6 51,214,642' $923,832 $678,108
Total increase in employees 75
TOTAL ESTIMATED EXPENDITURE 52.961,327 $1,554,203 $3,616,561
Difference between Revenue/Expenditures $302,886 $1,829,599 (5117,169)
ENDING BALANCE $1,184.942 $2,632,564 $2,515,394
1