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Home My WebLink AboutMinutes Human Relations Commission - 05/01/2014 Corpus Christi Human Relations Commission Summary of Minutes for May 1, 2014 1. CALL TO ORDER Chairperson Cooper called the meeting to order at 5:01 p.m. A. ROLL CALL Present Commissioners: Kathleen Cooper Edna Arredondo Elias Valverde Mickey Kramer Toni Davis Faith Meza David Ramos Joel Mumphord Kyle James Carlos Aguinaga Pastor Derrick Reaves Present Staff: Sylvia Wilson (Human Relations) Patsy Garcia (Human Relations) Lisa Aguilar(Legal) Absent Commissioners: Alice Aparicio-Bussey (Requested Excused) Jaimee Contreras (Requested Excused) Corey Elizondo (Requested Excused) Eloy Rodriguez Merced Pena 2. REQUESTS FOR EXCUSED ABSENCES Alice Aparicio-Bussey, Jaimee Contreras, Corey Elizondo and Gana 4rredende requested MOTION excused absences for the current, 05/01/14 monthly meeting. Motion — Mickey Kramer Second —Joel Mumphord Motion Pass 3. APPROVAL OF REGULAR MEETING MINUTES OF 04/03/14 MOTION During Item 3, Approval of Regular Meeting Minutes of 04/03/14, Edna Arredondo arrived at 5:03 p.m., therefore, did not need to request an excused absence as reflected in Item 2, Request for Excused Absences. Mrs. Garcia requested Item 2, Request for Excused Absences be amended. Vice-Chairperson Mickey Kramer Motioned the minutes be amended to reflect the presence of Edna Arredondo for the 05/01/14 meeting. Seconded by Joel Mumphord, Motion passed. There were no requested amendments to the 04/03/14 minutes. Motion — Elias Valverde Second — Mickey Kramer Motion Pass 4. PUBLIC COMMENTS (LIMITED TO 3 MINUTES) The Public Comments was opened with no one coming forward the public comments were closed. 5. PRESENTATIONS a. Overview of Fair Housing Complaint Process — Wanese Butler, Fair Housing Compliance Officer Mrs. Butler introduced herself as the Human Relations Fair Housing Compliance officer and Outreach Coordinator. Mrs. Butler provided the Committee with a PowerPoint presentation regarding the local HUD Fair Housing Discrimination process. (A copy of the presentation is attached at the end of the minutes) Page 1 of 4 b. Rehabilitation Loan Program — Kelly Fry, Community Development Program Officer Manager Mrs. Wilson stated unfortunately Ms. Fry is not present to give her presentation due to departmental projects and requested the presentation be tabled till next month's agenda. 6. CHAIRPERSON'S REPORT a. Tejano Civil Rights Museum Chairperson Cooper stated the Tejano house will be filled with historical artifacts on civil rights and will be hosting a dedication at the Heritage Park on Sunday, 05/04/14 at 2:30 p.m. Mrs. Cooper stated it would be important for the CCHRC to be present in showing support. Mrs. mentioned Human Relations staff will be present. 7. SUBCOMMITTEE REPORTS a. Housing Subcommittee — Update Commissioner Bussey was not present to provide an update. b. Committee for Persons with Disabilities — No update, meeting on 5/7/14 Committee Chairperson David Ramos stated the CFPWD will meet on 5/7/14. c. Education Subcommittee — Update No update. d. Disparity Subcommittee — No Report e. 50th Anniversary Subcommittee — Update Mrs. Wilson stated she recently attended a Fair Housing Conference in Fort Worth, TX and there was discussion regarding the 50th year anniversary of the signing of the Civil Rights and how various city's agreed to participate by each city doing a proclamation in the same month. Then Human Relations Division will be preparing a proclamation in July 2014. Mrs. Wilson then mentioned how the Human Relations department will be sending out invitations to a diverse group of entities to part take in the proclamation event, and how refreshments will also be provided. Brief discussion ensued. 8. HUMAN RELATIONS ADMINISTRATOR'S REPORT Mrs. Wilson provided and discussed her April 2014 monthly performance report to Commissioners. (A copy of the report is attached at the end of the minutes) 9. IDENTIFY ITEMS TO BE PLACED ON NEXT AGENDA No items were requested to be placed on the agenda. Mrs. Wilson stated should any request come up, commissioners can email her and/or Ms. Aparicio. 10.ADJOURNMENT MOTION Motion — Faith Meza Second — Kyle James Motion Pass (Attachment on next page) Page 2 of 4 i 1 / G I. f f / f I. , / Filing deadline is one year(365 days). City of Corpus Christi Complaint may be made in writing or by phone. Fair Housing Complaint Process Intake information of who,what,when,where, why,and how alleged discrimination occurred. Presented to the Human Relations Commission Complaint questionnaire is available in Human May 1,2014 Relations office,via mail,or via Internet at www.cctexas.com/government. By Wanew Butler,Compliance Offce r Fair HousingA ta ce Program douo-each Reasonable accommodation requests are -- -- ---- strongly considered. Formal complaint is entered into HUD system. / / / 1 1 1 Jr Complaint is dually-filed and submitted As the HUD assigned agency,Human Relations.. (coal to complete investigation is 100 days- .. electronically to HUD Regional Office in Fort then sends notices to the parties,indicating: Human Relations requests a position statement Worth,TX for review. 1. Jurisdiction and authority and requests data pertinent to the allegations. 2. Explanation of administrative case processing If HUD accepts complaint as a fair housing case, Respondent is given a 10-day deadline to reply. notices are mailed to the parties. 3. Duty to provide agency with valid contact in 4. Opportunityto conciliate to resolve case. List of requested data items is not exhaustive. Copy offormal typed complaint is attached to S. Investigator name and contact information Further requests are made as necessary. notice. 6. Retaliation clause This is the opportunityfor Respondentto submit The HUD notice indicates the assigned agency to Attached is a copy of formal complaint for defenses and any refuting information regarding conduct the investigation. signature and return to Human Relations. Complainant's allegations. Any party who voluntarily retains an attorney is As a final recourse when necessary,subpoena required to provide a Letter of Representation. powers may be exercised through the CCHRC. o/ / / /, /ii/P111 // / � iff i 1/ / N Interviews are conducted of the Complainant(s), Onsite visits to the property in question yields,but Remember,conciliation is still available- . Respondent(s),Witnesses,and even comparable not limited to: If conciliation attempts during the investigation process tenants/applicants. •Review of tenant/applicant file were declined or failed,conduct analysis toward issuing If a party chooses to retain an attorney for the case, •Review/obtain copies of pertinent records and logs a determination. attorney representatives may be present as the •Obtaining sample or comparative data Review prima facie elements for case type. party is interviewed. •Obtaining demographic data •Obtaining pertinent measurements,especially in Consider the protected class of each alleged issue. Follow-up interviews may be necessary during the disability and structural element cases Review supporting data obtained on issue,from all course of the investigation. •Walk-through of property parties.Double-check validity and relevance to the Fair housing law also protects case participants who, •Obtaining photographic data actual allegation. if retaliated against,could file their own housing •Investigator's own observations •Schedule conduct additional interviews Is it reasonable to believe that sufficient evidence discrimination complaint for investigation. / proves/corroborates the allegation? •Conciliation attempts If^yes'=Probable cause of a violation If^no"=No causesnding„ f � f � / � I f f / /ii/ _ ,, ,, for care in'�c�rrrt�trorl or Investigator may now give indication of the upcoming Fair housing cases close as one of the following: Determination: CONCILIATION anytime while aye is open Assistance: • "No Cause"pre-determination is provided to the NO CAUSE dctermination Complainant(s),or • PROBABLE CAUSE determination City of Corpus Christi • 'Probable Cause"pre-determination goes to the ADMINISTRATIVE:Lack of Jurisdiction, Human Reiatlorlsl�IVlslon Respondent(s). Withdrawal,Failure to Cooperate,etc This is the last opportunity for parties to provide any Agency provides notice to parties of applicable '.,. (361)826-3190 Office ',.. additional,yet relevant,information for consideration Determination or Conciliation Agreement for case before a formal Determination is issued. closure. (361)826-3192 FaX If applicable,party is given no more than 10 days to 1201 Leopard Street—C.C.,TX 78401 provide the relevant information as discussed. Closure data forwarded to HUD. Otherwise,proceed with Determination for case closure. Since cases are dually-filed,the investigation W W WCCteXdS.00171�gOVerrl CTlerlt concludes for both FHAP and HUD. 8. HUMAN RELATIONS ADMINISTRATOR'S REPORT HUMAN RELATIONS PERFORMANCE MEASURES a1IS51ON AND SERVICE STRATEGY• With a gnat of"Foslaina Diverse and Equitable Environments With Respect and Professionalism",the Human Relations Division will conduct and enforce a positive program of non-discrimination in Employment,Fair Housing,Public Accommodation,and compliance with the Americans with Disabilities Act(ADA)within the City of Corpus Christi,We will also make reports and recommendations to the City Council and others,toward the betterment of group and inter-group relationships x"ithin the community. MAJOR PROGRAMS AND SERVICES: A.Nam:Diserlmination Program B'ADA Compliance I.Intake,.Investigative,and Mediation/Resolution iation/Resolution Servao�.s I..Address and monitor ADA compliance through accommodation requests ami cilium 2.Community Outreach„Education,and Awareness complaints;Community Education and Awareness,and TmimicaVAdmintstrative Assistance. 3.Technical and Administrative Services 2.Coordination of implementation,monitoring,and update of the Citywide ADA Transition Plan Adopted Pdorem„n„ nun:eaoc,os, camnn or Ac1un12012 2013- n2•My 13;Fa F1'%To RFORMANCE MEASURE OBJECI'IV 02013 02014 saty 2atJ Jon 2014 Fch 20H 11ar 2014 Apr 2014 Toni corona ar FV tTa�.orcaat A.SERVICE LEVEL OBJECTIVE: Provide lnvestigotive Service to include intake„investigation.,mediation,conciliation,monitoring,and charge resolution in Employment(including ADA),Fair Housing,and Public Accommodation.. Heasures:Output : 90 to 83 May 2014 EEOC Contract Yr October to Itirl't°84 aua m September. Total and%of Coal_Jun.2013;ta Nmioml 64 4 7 8 7 45 54% 55 Aug.I budge,eats Intake Referrals to EEOC;Total and%of Goal..Referals:City y5 to 70 Employee cases,Political June20 13;to 70 39 9 7 5 8 44 63% Subdivisions entities,Age and 65 Aug2013 Equal Pay Discriminations. HUD Fair Housing Contract Year is Sty(July- Sty 0 3 2 2 19 63r%o July-June. June 2013) feasures:Elfectivenesss EEOC Charges Closed within 180 751. 75% 47 3 5 4 5 29 64% days as°o of total closures YTD EEOC Referrals:Perfected Charges completed and sent to SAFO in 10 90'. Wj% 15 8 5 5 7 32 73% days or less(as%of) HUD Fair Housing Complaints closed within 100 days as%of 70% 74M 0 1 2 0 0 10 52.6% total B.SERVICE LEVEL OBJECTIVE:Provide"Community Outreach,Education,and Awareness," Measures:Output Number of training sessions, community meetings,.and 5050 10 Flo 16 T769 138% informational events.. C.SF.RVI E LEVEL OBJECTIVE: Provide ADA Accessibility,Accommodations,and Technical Assistance Request resolution Measures: Output ADA Citizens'Complaints(Access.) 100 100 2 1 2 0 14 14% Public Accommodation Inquirics�Rcquests 55 55 0 0 1 2 22 40% Pat,at, 20 30 4 1 5 2 53 177% Discontinue/Changes/Updates for Accom.Trash/Recycle Prgm 7 0 4 5 19 ADA Technical Assistance 50 =1 7 3 6 6 52 104 Plan Reviews/Site Visits 25 1 25 7 2 2 1 37 Key Highlights:refer to back of page. APRIL2014 EEOC: 7 Closures;8 Charge Deferrals;17 New Charges taken;24 complaints received HUD: 2 Closures; 5 Intakes;2 Training Sessions;HUD FHAP Training Week; 1 Staff Retirement TARPS: ADA Technical Assistance(5) TAS 502,Parking Spaces-2 TAS 502.6,Identification-1 Referrals:Medical Supply Store, Lowe's,The Home Depot-1 CFPWD,P&R,HRel-1 ADA Site Visits Location:300 N.Shoreline Dr. Element:Parking Status;PA Closure TARPS:2 Start,5 Request Page 4 of 4