HomeMy WebLinkAboutMinutes Island Strategic Action Committee - 09/06/2011 RECEIVED '
Island Strategic Action Committee NOV 2 2 2011
Meeting Minutes
CI-1Y SECRETARY'S OFFICE
September 6, 2011
1. Call to order
➢ Chair called the regular meeting of the Island Strategic Action Committee to order at
5:30 pm on August 2, 2011
2. Roll call
➢ Chair conducted a roll call.
Committee members present: Committee members not present:
David D. Kurz
John A. White Sr.
Gabriele Hilpold
Charles Mader
Gregory Smith
James Needham
John Trice
R. Bryan Gulley
J.J. Hart
Paul Schexnailder
Ronald A. Voss
Colleen McIntyre
Jyoti Rakesh Patel (arrived at 6:30pm)
Staff members present:
Johnny Perales, ACM — -Public Works Services
Pete Anaya, Director of Engineering Services
Derek Herzog, Gulf Beach Manager
Michael Morris, Director of Parks & Recreation
Natasha Fudge, Engineering Services
Gabrielle Escamilla, Traffic Engineering
Jay Reining, First Asst. City Attorney
Ruth Brown, Engineering Services
3. Approval of Minutes for June 28, 2011
➢ Gabi Hilpold: Motions to approve the August 2, 2011 minutes second by JJ Hart
minutes approved with no comments.
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4. Public Comment
Mr. Cushing: The item Aquarius & Dasmarines was not placed for the September
ISAC agenda as requested by email on August 12th. Item needs to be included on
the next ISAC meeting regarding Aquarius and Dasmarines. Needs request from City
a factual statement for all the points on the letter read by JJ Hart at the meeting.
1. Permanent traffic calming devices be included in the new construction, and speed limit on
same be limited, consistent with existing Ordinances to not exceed thirty miles per hour,
(30 MPH), and said inclusion be fully funded by money/ies made part of the 2008 Bond
Issuance, and,
2. Permanent traffic calming devices be placed on both Aquarius Street and Dasmarinas
Street, with full funding for same to be absorbed by money/ies within the appropriate City
fund/s associated with the 2008 Bond Project, with completed construction of same to be
in place prior to the opening of the new construction, and,
3. Immediately, the proper speed limit be made public, posted and enforced on the existing
section of Aquarius Street, i.e. a reduction from thirty five miles per hour (35 MPH) to
thirty miles per hour (30 MPH)
5. Presentation and Discussions
> Gabi Hilpold: Discuss the proposal to vote on replacement for Bryan Gulley's
position. Motion to recommend Alex Harris to be a member of the board motioned
by John Trice, supported motion by Colleen McIntyre. All agreed for the
recommendation.
➢ Gabi Hilpod: _ Discussion and request for support to change U turn sign on
SPID/Verdemar.
Pete Anaya: If U turns sign is removed TxDot will required a protective left turn.
> Gaby Escamilla: Required planning with TxDot. Will get cost estimates and ask
TxDot for criteria.
> Gabi Hilpold: Requests Item #6 to be placed on November Agenda.
> Gabi Hilpold: Aquarius and Park Road 22 updates.
> Pete Anava: Aquarius updates, we received bids on August 31st with five bidders.
Estimated budget was at 1.3 million and bid came out to 1.1 million from Haas
Anderson. Work Schedule will be 150 days of work days.
➢ Pete Anaya: Park Road 22 updates, scheduled to go to Council September 20th
and 27th. Design contract has been finalized with Urban Engineering ready to go;
financial plan to come up with 8 million dollars in order to be completed, advance
funding agreement with TxDot needs to be in placed in order to move forward.
Memo of understanding with the developer.
> Johnny Perales: We are setting up the contracts and agreements toward on how
we can approach the City improvements, which will give us a way to give us a
chance to work out issues at each point as we come to the end of each phase.
> Gabi Hilpold: Packery Channel Updates
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> Pete Anaya: The Dredging project is scheduled to present to Council on
September 13th. I will go as a presentation and on September 20th it will be
proposed. Start construction as soon as October 1st. Ribbon cutting scheduled for
Mid September. Depending on what Council recommends for bathroom facility and
water, we can look at the budget. Right now there are enough funds to get the
bathrooms built and designed within the next 24 months that will take the reserves
down about 200,000.
> Johnny Perales: One issue about this is building in front of the water, in this case
is the velocity zone which requires us to construct structures for the peers, and
creates a difficult project and expensive project. One of the alternatives for the
other bond projects is the use of trailer type units. Requests feedback from
committee on this alternative suggestion.
> Gabi Hilpold : Boat Ramp improvement and the status of the permit for the
parking lots
> Pete Anaya: Billings being done by the end of September. Next phase is parking
lot phase; we got a permit with the Core of Engineers pending, waiting for the
official notice.
> Gabi Hilpold: Water Distribution Discussion
> Gus Gonzalez: One pump station hast two pumps, generator. High tech
ultrasound inspection the current line will be done in order to see what condition it
is.
➢ Colleen McIntyre: When will the inspections of the line under the causeway, will
the results will be brought to the committee?
> Gus Gonzalez: Within the next 30 or 60 days and yes the results will be submitted
to the committee.
> Johnny Perales: Requested homeowners complaints to map out the area
> Gabi Hilpold: Beach Cleanup updates
> Michael Morris: Working with CBB to promote a natural beach, will have more
updates next month regarding this issue.
> John White: Code enforcement met last week with the stables owners and would
like to have an update for the next month's meeting.
> Gabi Hilpold: Amending the TIRZ#2 project and Financing plans to add several
authorized projects.
> Johnny Perales: Handouts distribute to committee, a financial summary for the
reinvestment Zone Number two for the Packery Channel projection from July 31,
2011.
➢ Jay Reining: Needs a recommendation from the committee._Recap of
expenditures for FY2011- FY2012 includes Phase 2 of"Six Pack", dredging
contract, Monitoring, Marina Patrol, New Patrol Boat, Administrative cost, Transfer
to Dredging Reserve $600,000 and Transfer to Maintenance Reserve $1 million
> Colleen McIntyre: Would you explain the new patrol boat?
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> Michael Morris: The boat is a rescue boat that was purchased back in 2006 -
2007, it's been use to patrol, rescue and it's in a rough condition, so we are in
need of a new one.
> Derek Herzog: We have never purchased a boat for the patrol. Gave out about
400 warning tickets, 74 tickets this year and we are able to write ordinance
violations.
> Gabi Hilpold: Would like for the Finance committee to go over the information,
spreadsheet will be emailed to JJ Hart for more review.
> Johnny Perales: The two actual contracts that need to be approved is the
Monitoring and Dredging contract.
> Gabi Hilpold: Are you asking for an approval for both the years?
> Jay Reining: We are looking for the approval of FY2011-2012.
> Gabi Hilpold: Finance subcommittee to let us know if the range of the FY2011-
2012 looks ok or not.
• JJ Hart: The range of FY2011-2012 is lower. The dredging was supposed to be 3
or 4 million it came out lower, The Monitoring is lower, the patrol is about the same
not sure what is in the administrative cost but if anything we can come back and
adjust if we need to. We can go ahead approve the FY2011-2012.
> JJ Hart: I motion to approve the Budget for FY2011-2012 with the change to lower
the maintenance reserve from $1 million dollars to half of million dollars
> Gregory Smith: Second the motion.
> Gabi Hilpold: All for it, anonymous vote on it.
> Johnny Perales: If the committee have any issues with the numbers before it
presented to Council on September 13th as a presentation as information and
discussion.
> Gabi Hilpold: For future reference, we would like to receive any information at
least one month ahead of time, so we will have enough time to review the budget.
Committee Reports
No Reports
6. Schedule Next Meeting
October 4, 2011 at 5:30pm
7. Adjournment
> Motion to adjourn the meeting by Charlie Mader, second by John White.
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