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HomeMy WebLinkAboutMinutes Island Strategic Action Committee - 05/05/2015 May 5, 2015 ISAC Meeting 5:30 PM Comfort Suites, 15209 Windward Dr., CC. TX, 78418 Meeting called by: John White, Chair Type of meeting: Regular Facilitator: John White, Chair Note taker(s): Arlene Medrano John White,William Goldston,Alex Harris, Stan Hulse, Jyoti Rakesh Patel, Greg Smith, Rick Sowash, Jodi Steen, Brud Jones, Libby Edwards Middleton, David Perry, Carter Tate, Bryan Attendees: Gulley, Jay Gardner, Paulette Kluge,Wes Pierson, Kathleen Pratt Absent: Minutes Agenda item: Approval of Minutes Presenter: John White Discussion: Change beach "ownership"to beach "maintenance." Comments: Motion to approve April 2015 minutes by , 2nd by .All in favor. Passed. Action items Dept. Responsible Deadline ✓ None Agenda item: Public Comment Presenter: None Discussion: None. Action items Dept. Responsible Deadline ✓ None Agenda item: Beach & Park Management Presenter: Stacie Talbert Anaya Comments: • Beach Maintenance Foreman, Jim Sader, passed away due to cancer. Other staff will take his place during the interim. • The City is currently recruiting for a beach superintendent. Interviews will be conducted next week. • Annual weather meeting reported a mild sargassum year. • Jay will discuss the WBAC beach maintenance plan. • Committee held a moment of silence for the passing of Chief Floyd Simpson. Action items Dept. Responsible Deadline ✓ None. Agenda item: Open Meetings Act Training Presenter: Greg Smith Discussion: • ISAC members need to complete required Open Meetings Act training and send Arlene the certificate of completion. • Do not reply-all in emails; No more than 6 ISAC members can be together in one location; No walking quorums. • Thanks to Jyoti for the table set-up that allows ISAC members to face the audience. Action items Dept. Responsible Deadline ✓ None 1 Ronnie Canales, Chief Agenda item: Appraisal District Padre Island Outreach Presenter: Appraiser Discussion: Workshops to assist the public are available. The more information provided to the assessors, the better able they are to assist you. 2012 to 2015 overall county-wide 9%increase from one year to the other. In years' past it was a little more. The Flour Bluff school district is looking at a 6% increase. This is a conservative preliminary number that remains tentative until the roll is certified. In 2011 TIF total residential and property value totaled $1.265 billion. Today, total is $1.879 billion. City of Port Aransas is booming. Economy is very good and job numbers are increasing. Workshop is being held at Middle Academy Gym on Saturday at 8:30-3:30pm. 9% annual growth-sales is the main thrust behind growth. Construction and building permits are also indicators. There has been a 38%growth in apartment complexes due to TAMU-CC. Kennedy County is the closest county that does tax possessory rights of fishing cabins but most cabins are outside of Nueces County. Handout is attached. Action items Dept. Responsible Deadline ✓ None Agenda item: Legislative Update Presenter: Greg Smith Discussion: The Windstorm Bill (SB 900) passed the Senate and is now sitting in a House committee where it will remain for the next two weeks. For every dollar you spend in premiums, you should expect to get back 58 cents in storm losses. HB 1915 that gives 2%of HOT tax funds to erosion response structures (seawalls)and to clean bay beaches is hung-up in Senate committee. Senator Hinojosa's office believes the item will pass. Tom Tagliabue, City Intergovernmental Relations Director, is doing a great job. Action items Dept. Responsible Deadline ✓ Call your legislators to promote bills All None Agenda item: Packery Channel Shoaling Causes Presenter: Greg Smith Discussion: Greg provided pictures of sand blowing across the jetty and filling the gaps in between the rocks and being pulled into the channel. Naismith 1997 study on the Packery states that 26K yards of windblown sand would enter the channel per year if not controlled. "Minimization of windblown sand into the channel is essential to reducing cost and volume."Cost to shoal is $250K per year. The cost was $1.8M when completed in 2011. This is a long-term strategic issue for ISAC. Action items Dept. Responsible Deadline ✓ Send link to ISAC members with report Staff Support 06/02/15 Agenda item: TIRZ/TIF Report Presenter: JJ Hart Discussion: JJ provided a power point presentation (presentation is forthcoming)on the history and status of the TIRZ#2. Greg suggested that ISAC create a TIF/TIRZ sub-committee. Motion to create a TIF/TIRZ sub-committee by Alex, second by Rick. All in favor. Passed. Alex will lead the TIF/TIRZ sub-committee. Members include: Rick, Carter, Bryan and Libby. Greg made a recommendation to include JJ Hart(non-ISAC member)on the TIRZ/TIF sub-committee. Action items Dept. Responsible Deadline ✓ Send presentation to Staff Support JJ Hart 06/02/15 2 Agenda item: Access Road 2A Presenter: Greg Smith Discussion: Commissioner Chesney and Greg met with the GLO on April 22nd and brought up AR 2A and grant opportunities available to fund it. Greg is trying to set-up a conference call with GLO and the City to go over the various grant opportunities to build the access road. GLO has been very cooperative to date. Action items Dept. Responsible Deadline ✓ Update at next meeting ISAC 06/02/15 Agenda item: Watershore & Beach Advisory Committee (WBAC) report Presenter: Jay Gardner Comment: Discussing the use of HOT tax on North Beach.WBAC sub-committee and City working to update the City's Beach Maintenance Plan. Major items are redistributing sand and seaweed back into the water, maintaining a natural beach slope, and addressing how to laterally move sand and seaweed from in front of the seawall.WBAC sargassum sub- committee members, Diedre Williams, a few ISAC members, City Personnel, GLO legal, and potentially Nueces County reps are to gather for an informal workshop in the next few weeks to go over moving sand in front of seawall to determine if it is legal. Options for preventing sand from entering into the Packery Channel: • Move seaweed up along the edge of the Packery and stop sand from going in. This action is within permit limitations. Practice is not a recommendation yet, but is has been talked about in WBAC. Need to go through it with GLO. • Sand and seaweed redistribution up and down the beach. Action items Dept. Responsible Deadline ✓ Update on Workshop Jay Gardner 06/02/15 Agenda item: Seawall Update Presenter: William Goldston Discussion: William met with Larry Urban who oversaw the repair of the seawall after Hurricane Allen. Post Hurricane Allen repairs are better than the original construction. Libby, Greg and William met with MayBeth and some owners of the seawall to discuss what role they are willing to play to allow the seawall to go into a management district. ISAC is waiting for a response from seawall owners. Action items Dept. Responsible Deadline ✓ None. Agenda item: Bond 2014 Presenter: Jerry Shoemaker Discussion: Introduction of Jeff Edmonds, City of Corpus Christi's new Director of Capital Programs. Has a lot of experience with Packery Channel because he worked for the firm that designed it. Access Roads-scheduling initial negotiations with AE firm. The City will provide residents plenty of notice when 3A construction will begin. Flooding on St. Bartholomew should be taken into consideration. Whitecap/PR22-Carefully monitoring the intersection and signal timing to see if it can be resolved via better light timing. Please call 826-CITY with complaints about vehicle stacking. Aquarius/PR22-Traffic study completed by the developer, but did not include a recommendation. City and developer are discussing cost sharing options and will present to City Council in the near future. There will be an opportunity for a public forum on the Island. Action items Dept. Responsible Deadline ✓ Follow-up on St. Bartholomew street flooding Capital Programs 06/02/15 ✓ Review minutes to determine if ISAC took action to have an independent traffic study be done over a long period of time? Staff Support 06/02/15 3 Agenda item: Island Traffic Study Update Presenter: Jerry Shoemaker Discussion: Jeff Pollock,with MPO,will attend June 2015 ISAC meeting to review the three traffic studies being done. 1. Regional Parkway Study- proposed route south of Yorktown 2. Access Management Study 3. Modeling Study Action items Dept. Responsible Deadline ✓ None Agenda item: Encantada Drive Presenter: Jerry Shoemaker Discussion: The City called the Seashore school and they are not aware of any issue other than stacking on PR22. The City collected Seashore's circulation plan and are reviewing it. It was a parent who expressed concern, not the school. The issue appears to be a lack of a sidewalk or trail for pedestrian access. Parking on both sides of the road makes road narrow for two-way traffic. John- need someone to observe situation at the time stacking takes place. Have parent contact the City. Action items Dept. Responsible Deadline ✓ Direct parent to contact the City. ISAC 06/02/15 ✓ Provide update on circulation plan City staff 06/02/15 Agenda item: Engineering Project Status & Bond 2012 Report Presenter: Jerry Shoemaker Discussion: Packery Channel- no update. Still working through TCQ water and wastewater requirements.Will have update next month. Cost to purchase units is $80K. Cost to maintain units is $80K. Committee asked for Beach to Bay preparation report. Action items Dept. Responsible Deadline ✓ Beach to Bay prep report Parks & Rec 06/02/15 Agenda item: Ordinance Amending ISAC Ordinance Presenter: Wes Pierson Discussion: Motion to recommend that Council adopt the Ordinance as presented by staff. Motion by Alex, 2nd by Libby. All in favor. Passed. Action items Dept. Responsible Deadline ✓ Prepare Ordinance agenda item. Staff Support 06/02/15 Wes Pierson and William Agenda item: ISAC Bylaws Update Presenter: Goldston Discussion: Change to the ordinance: City originally included a description of all election rules in the ordinance. Instead we are going refer to the ISAC bylaws for the election process for Chair and Vice-Chair. ISAC needs to formally adopt bylaws before ordinance can go before Council. ISAC took 2010 bylaws and made changes. Committee discussed commercial versus residential realtor designation for members that is mentioned in the Mustang- Padre Island Area Development Plan not in the Ordinance. The committee reviewed the bylaws and made changes as agreed upon. Motion to pass bylaws as amended. Motion by William, 2nd by Stan. All in favor. Passed. 4 Action items Dept. Responsible Deadline ✓ Submit bylaws to City Secretary's Office Staff Support 06/02/15 Agenda item: Schedule Next Meeting Presenter. John White Discussion: Next meeting is scheduled for Tuesday, June 2"d, 2015 at 5:30 at Comfort Inn Suites. No workshop after. Comments: Motion to adjourn by Stan; 2nd by Rick; All in favor. Meeting adjourned at 7:07 PM. Action items Dept. Responsible Deadline ✓ Post May Agenda with City Secretary Staff Support 05/29/15 ✓ Confirm Comfort Suites meeting room availability ISAC 05/29/15 5 =��May 5th �� �a Property owner's helpful hints to assist during the Appraisal Review Board process Property owners who are requesting their protest to be reviewed by Nueces County Appraisal District will need to provide the following evidence to support their case on or before the Informal hearing. The property owner will have seven days from the date of filing a written protest to provide the evidence to the District to support their case. Example of evidence: • Photos will only be accepted by hard copy, thumb drive or email (no cell phone downloads) • Settlement Statement or Sales Contract • Written estimates of repairs by contractors • Structural engineer/foundation report • American Institute of Architects "AIA report" or written proof of material on ground as of January 1St of tax year • Realtors market analysis (sales and equity comparable) • Complete and current Fee Appraisal • Plans, specs, survey etc. • If property is leased, need Profit and loss Statement and Rent Roll as of January 1st of tax year. • Any other support documentation you feel will help assist your case can be submitted All evidence should be submitted to NCAD, attention ARB Coordinator at the following: Nueces County Appraisal District 201 N Chaparral, Suite 206 Corpus Christi, TX 78401 Or Email: Teo . ine+d- ISLAND STRATEGIC ACTION COMMITTEE BYLAWS I. POWERS AND DUTIES OF ISLAND STRATEGIC ACTION COMMITTEE. The Island Strategic Action Committee was established by the City Council of the City of Corpus Christi to accomplish the following: A. The Island Strategic Action Committee shall develop specific strategies for implementation of the Mustang-Padre Island Area Development Plan with specific timelines to implement the respective strategies and a clear determination of which agency or individual is responsible to implement specific projects or programs. B. The highest priority projects for the Island Strategic Action Committee include, but are not limited to: 1. Recommending appropriate Mustang-Padre Island Area Development Plan projects for inclusion in the next City Bond Program. 2. Recommending implementation of sustainable new or additional funding sources for the Mustang-Padre Island Area, i.e., tax increment reinvestment zones, public improvement districts, municipal management districts, or other mechanisms to fund projects. 3. Providing annual input into the City's Capital Improvements Program. 4. Recommending State legislation pertaining to island concerns. II. ORGANIZATION A. Membership. The Island Strategic Action Committee is composed of thirteen (13) members appointed by City Council. The membership includes: 1. A member of the Padre Isles Property Owners Association, who has been nominated by the association. 2. A residential property owner who owns property and resides on Mustang or Padre Island. 3. A commercial property owner who owns property and operates a business on Mustang or Padre Island. 4. A developer of property on Mustang or Padre Island. 5. A member of the Padre Island Business Association, who has been nominated by the association. ISAC Bylaws Amendments Approved May 5, 2015 2 WG 1 6. An architect or professional engineer, who does work on projects on Mustang or Padre Islands. 7. A realtor, who primarily represents buyers or seller of property on Mustang or Padre Islands. 8. A construction contractor, who primarily works on projects on Mustang or Padre Islands. 9. A representative of an environmental group. 10. Four-at-large representatives who are residents of the City. 11. The Assistant City Manager, Development Services and Director, Economic Development serve as ex-officio members of the committee without vote. 12. The following organizations may appoint a representative to serve as an ex-officio advisory member of the action committee without vote: a. Planning Commission. b. Watershore and Beach Advisory Committee. c. Park and Recreation Advisory Committee. d. Nueces County. e. Nueces County Water Control and Improvement District No. 4. f. Corpus Christi Convention and Visitors Bureau. 13. Not less than twelve (12) members must reside or own property on Mustang or Padre Island. The City Council may appoint not more than four (4) members of the Committee who do not reside within the City if they own or represent property on Mustang or Padre Island. B. Officers. The officers of the Committee consist of a Chair and a Vice-Chair. New members are typically appointed to the Committee in April. The Committee shall elect a Chair and Vice-Chair from among its membership each year at the December meeting or as near to it as practical ,An officer may be removed from office by 2/3's vote of the members at the meeting. In the event the Chair resigns or that office becomes vacant, the Vice-Chair shall act as Chair until an election can be held at the next regular meeting of the Committee for the election of a new Chair and Vice-Chair, if required, by a majority vote. In the event the Vice-Chair resigns or that office becomes vacant, an election can be held at the next regular meeting of the Committee for the election of a new Vice-Chair by a majority vote. ISAC Bylaws Amendments Approved May 5, 2015 2 WG 2 C. Duties Of Officers. 1. The Chair presides at all meetings, maintains order at all times, administers oaths, compels the attendance of witnesses, rules on points of procedure, conducts all official correspondence, and dispenses the business of the Committee in a just and orderly manner. The Chair may question persons appearing before the Committee and request other members of the Committee to ask any questions which may assist the Committee in arriving at logical and correct and fair decisions. 2. The Vice-Chair presides in the absence of the Chair, and must fulfill all the duties of the Chair. D. Subcommittees. 1. From time to time, the Chair of the Committee, with the approval e#t#e appreuai of the Committee, may establish subcommittees as may be necessary or appropriate to assist the Committee in its studies and in the performance of its duties. 2. Members of subcommittees may be appointed at the discretion of the Chair. The Chair shall appoint the Chair of the subcommittee and the Chair of the subcommittee shall appoint the members of the subcommittee. The subcommittee may include members who are not members of the ISAC. III. MEETINGS A. Time And Place. 1. The Committee must meet as frequently as necessary to effectively carry out its function, but not less frequently than once each quarter. 2. Regular meetings will be held on the First Tuesday of the month at 5:30 pm, or an alternate time and date and location specified by the Chair. 3. Special Meetings may be called by the Chair or a majority of the Committee. B. Quorums. 1. A majority of voting members of the Committee constitutes a quorum of the Committee for all meetings. 2. A majority of any subcommittee constitutes a quorum for that subcommittee. ISAC Bylaws Amendments Approved May 5, 2015 2 WG 3 C. Compliance with Texas Open Meetings Act. All meetings of the Island Strategic Action Committee must be open to the public, and posted under the Texas Open Meetings Act, Chapter 551, Texas Government Code. IV. CONDUCT OF MEETINGS A. Rules Of Procedure. The Island Strategic Action Committee adopts as its rules of procedure, the procedures for conducting meetings, which are incorporated into these bylaws. These procedures govern the business proceedings of the Committee whenever they are not in conflict with the other sections of these by-laws. B. Agenda. 1. Prior to each regular meeting, the Chair must prepare an agenda listing all matters that will be considered at the meeting. 2. The Chair or by a majority vote the members of the Committee may put an item on the agenda for the following meeting. 3. If it is determined by the Committee that there is insufficient information for proper decision on a matter on the agenda, the matter may be tabled to the next meeting by a majority vote, such motion stating the date of the next meeting; C. Participation by Members of the Public. During Committee meetings, no person, other than a member of the Committee, may be heard on any matter coming before the Committee unless invited to speak by the Chair, and then the person must speak so as to be heard distinctly by the Committee, giving the person's name and address. The preceding sentence does not apply to answers given by persons present and responding to specific questions by a member of the Committee. D. Voting Procedure. 1. The Committee may discuss a matter on the agenda after hearing from the proponents and opponents. 2. The Chair must recognize individual Members desiring to speak in order to facilitate discussion. 3. After a motion has been seconded, discussion on the question should follow. 4. After all discussion has been heard and objections have been resolved, the Chair will ask for the roll call. ISAC Bylaws Amendments Approved May 5, 2015 2 WG 4 5. The Chair or Staff Liaison shall must call the roll with each member answering "yea," "nay," or "not voting," with a statement by the member on the member's reason for not voting. 6. On completion of the roll call, the Chair or Staff Liaison must announce the results and effect of the motion. 7. Upon the failure of a motion, the Chair or a Member may call for alternative motions relating to the matter. E. Reconsideration. A member on the prevailing side may change the person's vote and move to reconsider the question. If the motion is seconded, the matter must be placed on the agenda for the next meeting, and a vote must be taken at that next meeting on whether the matter is reconsidered. If the motion to reconsider is adopted by majority vote, the original question is to be before the Committee for further action. F. Conflicts of Interest. When a member concludes that a matter before the Committee involves or could involve a conflict of interest on the member's part or the member's voting might not be in the public's interest, the member may excuse himself from discussion and voting on the matter. The member may also excuse himself without conflict of interest by choosing to abstain from voting in accordance with the member's best judgment. G. Abstention. Members may also abstain if they have been absent from the meeting during the public hearing or the discussion, but members must not leave the meeting table to discuss pending matters with members of the audience, nor must members of the audience discuss matters with individual Committee members during the meeting. V. SUBCOMMITTEE PROCEDURES A subcommittee may conduct meetings on any matter referred to the subcommittee by the Committee. All subcommittees may present a written report to the Committee. Where a public hearing was held, a summary of the hearing must accompany the subcommittee report. Subcommittee reports must be part of the journal of the proceedings of the Committee. VI. ORDER OF BUSINESS The following shall be the order of business conducted at every meeting, regular or special: A. Roll call and determination of the presence of a quorum. B. Hearing from the public. The Committee shall then receive requests from the City of Corpus Christi and city departments and members of the public for action ISAC Bylaws Amendments Approved May 5, 2015 2 WG 5 by the Committee. Any person will have three (3) minutes to address the Committee. The Chair may assign such requests to any one or more subcommittees for consideration,,,, C. The minutes of the last regular and/or special meeting shall be read (except where waived by majority vote) and approved as presented or corrected. D. Each subcommittee may report its findings and recommendations on any request submitted to it for action and duly considered by it for the required period of time. E. The Committee shall then consider items that have been properly reviewed by the Committee for action or recommendations. F. The Committee shall then receive report(s) from City staff members assigned to assist the Committee in its work. G. The Committee shall then hear relevant concerns from its members and city staff and shall then take action thereon. H. Thereafter, the meeting will be adjourned. VII. ETHICS AND RESPONSIBILITIES OF COMMITTEE MEMBERS A. Declaration of Policy. It is hereby declared to be the policy of the Committee that the appointment to membership to the Committee and its subcommittees is a distinct honor and trust imposed in the appointee and involves the corresponding obligation of the appointee to serve his or her community in the capacity of a member of the Committee or its subcommittees by regular attendance and participation in the proceedings of the respective body. B. Attendance at Meetings Required; Absence from Meetings. 1. All members of the Committee must be obligated to attend all regular meetings of the Committee or its subcommittees. 2. In the event any member of the subcommittees has unexcused absences for three (3) consecutive regular meetings, the member automatically ceases to be a qualified member of such subcommittee and the Staff Liaison must certify the fact immediately to the entity that appointed the member and request that the entity fill the vacancy by prompt appointment or reappointment of the member. 3. Unexcused absences from more than 25 percent of regularly scheduled meetings during a term year on the part of any member results in an automatic vacancy. The Staff Liaison must promptly report to the entity that appointed the member and request that the entity fill the vacancy by prompt appointment or reappointment of the member. ISAC Bylaws Amendments Approved May 5, 2015 2 WG 6 4. Members who are absent from meetings may request, and the Committee may excuse, said absences for good cause at the first meeting following the absence. C. Members Claiming Interest in Matters Under Consideration By Body. 1. It is the policy of the Committee that the Committee and its subcommittees must be free of influence of any personal financial interest, and thereof, no member having a personal financial interest in a matter under consideration by the Committee or its subcommittees may be present during the taking of action by the Committee or its subcommittees nor vote as a member of the respective body. 2. Any member having any personal financial interest in a matter before the Committee or its subcommittees may not be prevented from presenting facts or argument as a member of the public. 3. In the event the final action of the Committee or its committees is be postponed, tabled, or otherwise temporarily disposed of, the interested member or members may return for consideration of other matters pending before the respective body. 4. When a member is called upon to voice opinions at public or private functions, the member must indicate whether the member is speaking for the individual or representing the Committee. 5. For the purposes of these bylaws, a member who is an employee of an entity that is authorized to appoint a member to the committee, and has been appointed by that entity or one of its member organizations, is not considered to have a personal financial interest in a matter involving the entity before the Committee and may vote on any matter involving the entity. VIII. AMENDMENTS. These bylaws may be amended by a majority vote at a regular or called meeting. The agenda of the meeting must contain a copy of the proposed amendment. ISAC Bylaws Amendments Approved May 5, 2015 2 WG 7