HomeMy WebLinkAboutMinutes Island Strategic Action Committee - 12/01/2015 December 1, 2015
ISAC Meeting 5:30 PM
Comfort Suites, 15209 Windward Dr., CC. TX, 78418
Meeting called by: Greg Smith, Chair Type of meeting: Regular
Facilitator: Greg Smith, Chair Note taker: Arlene Medrano
John White, Greg Smith, Jodi Steen, Carter Tate, Jay Gardner, Mark Van Vleck,Jyoti Rakesh
Patel, Kathleen Pratt, David Perry, Rick Sowash,Alex Harris,William Goldston, Stan Hulse, Libby
Attendees: Edwards Middleton, Brud Jones, Bryan Gulley
Absent: Paulette Kluge
Minutes
Agenda item: Approval of Minutes Presenter: Greg Smith
Comments: None.
Action:
Motion to approve November 3, 2015 meeting minutes by Libby Edwards Middleton, 2nd by John White.All in
favor. Passed.
Action items Dept. Responsible Deadline
✓ None NA NA
Agenda item: Consideration of Request for Excused Absences Presenter: Greg Smith
Discussion: None
Action:
Motion to approve absences from the November 3, 2015 meeting (Brud Jones) by Carter Tate, 2nd by Libby
Edwards Middleton.All in favor. Passed.
Action items Dept. Responsible Deadline
✓ None NA NA
Agenda item: Public Comment Presenters. 1.Ray Rose
2.Greg Smith
Comments:
1. Ray Rose- Read article in the South Jetty Port Aransas newspaper where an Animal Control worker was quoted to
have captured coyotes and released them outside the city limits of Port Aransas at the 5,000-6,000 block area of
HWY 361,which is near Mr. Rose's residence.Wants them to do something else with coyotes.
2. Recognize Gay White with State Rep. Todd Hunters' office.
Action items Dept. Responsible Deadline
✓ Follow up with Animal Control Staff Support NA
Agenda item: Engineering Project Status Presenter: Jerry Shoemaker
Comments:
PR 22 Bridge- Public meeting scheduled for late January 2016. Posted permit on the City of Corpus Christi Engineering
website.
JFK- No change. Tides are slowing contractor down.
Beach Access Roads 3A and 2- No change. In design process.
New Beach Facility- No change. Timelines for construction to begin next fall and be complete by the following spring.
1
Water&Gas Extension- Complete.
Traffic Management Studies-RFQ should go out this Friday.
Commodore/SPID Left Turn Lane-Double right hand turn lane- Initiated contract for evaluation of the two right hand
turn lanes. Looking at extending left turn lane to provide more queue area. Initial analysis shows that signal pole will pose
a problem.
PR22/Aquarius-Bid again and received one bid. Reached out to contractors who could do the work, but they do not want
to deal with street work involved. TxDOT requires nova chip material,which gave contractors pause.Will separate this
project into two different projects (street and signal)and have asked for nova chip relief. Budget for project is $600,000
range.
Billish Park-Projects identified City cost of$500,000. Have $200,000 commitment from PIPOA for total of$700,000. Will
provide water quality update next meeting.
Seawall-City owns section of the seawall (see attached schematic)adjacent to the Windward Drive parking lot. City staff
is researching cost analysis and funding options. City owns approximately 400 feet of seawall next to the parking lot.
Discussion:
Ricky Daily, TxDOT- Nova chip was used to repave PR22. Not a lot of contractors work with this material.
Willliam Goldston-TxDOT issue change orders for a contractor using the nova chip.
Jerry S.-TxDOT will allow the City to break into the next big order of nova chip to obtain 32 tons needed, but prefer
asking for relief from using this material.
William G.- Does the fact that the City owns a portion of the seawall mean some cost sharing between City and seawall
land owners?
Greg Smith asked Maybeth Christensen if the City's ownership of a portion of the beach means they are member of the
Seawall Committee. Maybeth responded that the Interim Beach Maintenance Superintendent, Russell Armstrong, has
been attending the meetings.
What are the maintenance requirements of the seawall?Jerry-Similar to what is done at bay seawall (ie. make sure
surface of the concrete is not deteriorating to expose rebar and that joints are not separating). Maybeth Christensen
commented that there is spalling on the seawall.
Carter Tate- Re: Commodores right hand turn lanes-does not sound like the two right hand turn lanes is going to happen.
Can we make one protected right hand turn lane and another that's not protected when the light is green?The City is
looking at all of the options to try to make it work. The massive pole will be a hindrance.
Greg Smith-Will City run RFQ on traffic study by William Goldston? No, because it is a confidential document before it is
released to the public.
Kathleen Pratt asked about the stressed palm trees near the JFK bridge. Jerry-Trees went into shock; they are being
monitored. If they do not improve, they will be replaced. There is a one year warranty.
Greg on JFK-Seems like it is behind. Jerry-January 161h is still the target date for the public meeting. There will be a 30
day notice for the meeting. If the date slips a few weeks, that will not affect construction schedule. John White- has
financing been settled? Mark V.V- No.
Action items Dept. Responsible Deadline
✓ Provide engineering updates Capital Projects 01/05/16
✓ City cost sharing with seawall land owners? Capital Projects 01/05/16
Agenda item: Traffic/Street Presenter: Jerry Shoemaker
Discussion: None
Comments:
All items were discussed under agenda item "Engineering Project Status."
Action items Dept. Responsible Deadline
✓ Provide Traffic/Street Updates Capital Projects 01/05/16
Jay Ellington, Director of
Agenda item: Beach & Park Management Presenter: Parks and Recreation
Comments:
Jay E. introduced Russell Armstrong, Interim Beach Superintendent.
Beach Status-Preliminary work completed on Access Road 3A related to drainage.
2
Packery Patrol Training-defensive driving, boat operators and boat training, customer service. Primary purpose of
Packery Patrol is to keep speeds low in the channel.
Beach Trash Collection (see attached presentation)-Trial trash pick-up program that will create less stress on the
beach. Port A has 300 gallon cans, but City went with smaller option. City of Corpus Christi is transitioning from one 55
gallon trash barrel to three 96 gallon rolling containers that will be housed in a corral area and that will be emptied with an
automated arm. Will increase trash capacity by 300%.Will have green cans initially and over time implement recycling
cans. Can currently be found at Whitecap going South. Cans will be labeled as beach cans.
Kathleen Pratt asked about timeline-Jay E. Parks and Rec is trying to implement this initiative by Spring Break.
Billish Park Improvement- (see attached schematic).
Discussion:
Stan Hulse-excited for what the beach trash collection will do for visitor experience.
Watershore & Beach Advisory Committee Update-Jay Gardner-Parks & Rec is doing a really good job, are
responsive and work quickly.WBAC passed the fire ordinance and it is being reviewed by Legal.WBAC briefly discussed
the increase in state hotel occupancy tax to $2.9 million. Funding will be used for gulf beach maintenance, gulf beach
lifeguards and safety, and bay beach operations. Draft budget to be reviewed by WBAC in January or February 2016. Did
not talk about seawall issue.
Greg Smith-State HOT tax funds can be used for erosion response structure (ie. Seawall). Jay G. -A large portion of
funding will go to renourishment projects, protective projects and banking for larger scale projects.
Action items Dept. Responsible Deadline
✓ ISAC would like to see draft HOT Budget Parks & Rec 01/05/16
Agenda item: PlanCC Comprehensive Plan Update Presenters: Dan McGinn,Assistant
Director of Environmental
and Strategic Initiatives
Comments:
PlanCC 2035 went to Council on November 171h and asked for more time to review the document and offer feedback.
Staff will then run through the planning commission, then back to Council and public comment. No timeline for that.
William Goldston-Will public be able to view comments? Mark V.V- Public will be able to view comments attached to the
Planning Commission agenda. Comments may or may not be available on the website.William-would like to be notified
when Planning Commission agenda with Council comments are available to the public.
Downtown Area Development plan waiting for resolution from City Council before moving forward with process. Greg
Smith-What are the costs? Budgeted total $400,000 for both Downtown and South Side Area Development Plan. Jodi
Steen asked if plans are completed locally or regionally. Mark V.V.-The City published an RFQ open to anyone and only
two bidders responded and neither one of them was from Texas. There are not a lot of firms that do this work. City no
longer has a planning staff.
Action items Dept. Responsible Deadline
✓ Notify ISAC when item goes to Planning Commission Staff Support NA
Mustang/Padre Island Area Development Plan
Agenda item: Subcommittee Presenter: William Goldston
Discussion:
William will meet with subcommittee this month and go over work plan and begin work in January 2016 with one meeting
per week and address one chapter each time. Intention to be posted as workshops so that public can be invited. Has
started on a list of people who can be invited to discuss certain topics. The POA has offered to fund half($2,000)a
temporary administrative worker and PIBA is going to be asked to fund the other($2,000). Once there is consensus
within the committee, ISAC will have a public meeting then make recommendation to the City.
Action items Dept. Responsible Deadline
✓ None NA NA
3
Greg Smith, Mark VV,
Agenda item: PR22 Bridge Presenter: Jerry Shoemaker
Discussion:
Greg Smith- Hearing that all projects are coming in higher than expected. How confident is the City with the $10.3 million
estimate for PR22?Jerry-confident in the conservative estimate. Costs are market driven.
Greg-What is the status of MOU with private developer? Mark V.V. -Staff briefed the City Council and received enough
direction to begin a draft. Until there is a final agreement between City and developer, the MOU will not be public.
Alex Harris- how much money was available from the bond?Jerry- Roughly$6.5 million. Looking for$3.5 million. Alex H
asked if there is any possibility of changing the design of the bridge. Jerry-caution having that discussion. Permitting
process was very arduous. Changing bridge span and height is not just an amendment, it is a complete reset which would
require the permitting process to start over again. Jerry-Will not know more about cost of bridge until bids are received.A
bridge like this has not been built in the area.
Greg-what's the bidding schedule? February timeline.
Action items Dept. Responsible Deadline
✓ Bring timeline to February meeting Capital Programs 01/05/15
Greg Smith, Jay Gardner,
Agenda item: Sand Accumulation on the Seawall Presenter: Maybeth Chistensen
Discussion:
Greg Smith- Public has perpetual easement to the seawall. Owners are required to complete maintenance. Sand blows
up onto the seawall from the beach and City is citing owners to maintain the seawall for public use. Mustang Island is
privately owned and is cleaned by the City. South end of the seawall is closed to vehicles because it has become so
narrow.Where are the City's limits on cleaning?What beach Management practices cause sand to accumulate? Need to
look at practices of keeping sand away from the toe of the seawall.
David Pierce-Seawall Committee is in the process of hiring a consultant to write an application for a $2 million grant to
remove sand from the seawall steps and make cosmetic repairs. Hope to come to a written agreement with the City that
once the sand is removed from the steps by the owners, the City can continue to keep it off the steps.
Maybeth Christensen-Seawall is included in the Municipal Management District, so as a public entity would qualify for
additional grants. There is the problem of vacant property owners. Can City remove the sand on the vacant property?
Condo and hotel owners are willing to keep sand off once the massive build-up is removed.
Jay Gardner-encourage the Seawall Committee to work with City staff in Parks department. Sand accumulation is
partially due to dredging. The City beach maintenance has been and will continue to do better.You cannot stop blow
sand.
David Pierce-Corpus Christi Explorers have made an offer to keep the sand off the top steps as a volunteer effort.There
is only 8,000 cublic yards of sand on the seawall today. If the City will maintain the 41 step and keep the sand off then
there will not be any more sand. Russell Armstrong-City cleaned Windward steps again today.
Greg and Jay G-There is a grant application to renourish the beach, but is there enough sand in the Packery to complete
that? Keep track of corps permit and when it expires. Need to extend permit for 3 years and amend it to spread sand out.
Motion to support agreement between the City and the seawall owners in reaching an MOU to get rid of the sand
that is on the steps of the seawall now by Libby Edwards Middleton, 2nd by Carter Tate. All in favor. Passed
Unanimously.
Per the City's permit, can it move sand that is on private property to the beach?
Action items Dept. Responsible Deadline
✓ How can the City clean up Mustang Island and not the seawall? Parks & Rec 01/05/16
✓ Beach maintenance update WBAC 01/05/16
✓ Update on Seawall and Parks agreement for sand removal Parks & Rec 01/05/16
Agenda item: Tax Increment Reinvestment Zone (TIRZ)Subcommittee
Update Presenter: William Goldston
Discussion:
4
No update.
Action items Dept. Responsible Deadline
✓ None NA NA
Agenda item: Schedule Next Meeting Presenter: Greg Smith
Comments:
Next meeting is scheduled for Tuesday, January 5, 2015 at 5:30. Location is TBD.
Motion to adjourn by Stan; 2nd by Kathleen; All in favor. Passed.
Action items Dept. Responsible Deadline
✓ Post January agenda with City Secretary's Office Staff Support 12/31/15
✓ Confirm meeting location ISAC 12/31/15
5
... w. Island Engineering Updates
Island Strategic Action Committee
City of Corpus Christi
Status as of.November 30, 2015
Updates for this month's report are highlighted in re(1 itafics.
1. Park Road 22 -Bridge:
0 2011 — 2013. The Design Contract was awarded in 2011 to Urban Engineering with
a project kick-off meeting in 2012 with TxDOT and USAGE. Based on the initial
traffic information from TxDOT and design basis at that time, TxDOT determined
only a Categorical Exclusion (CE)was required with the archeological and historical
information, which was submitted in 2012. A separate project coordination meeting
was held with the USACE and a determination that a nationwide permit will be
required which was submitted in 2013.
0 2014. Bridge layout was revised. The 90% design was submitted to TxDOT and
returned to the City with comments. It was determined that a higher level of
Environmental Clearance was required than the Categorical Exclusion and that an
Environmental Assessment with a formal Public Comment Period and Hearing is
required.
0 2015. Comments were received from TxDOT with the public comments in May. The
Public Hearing was originally scheduled from June 2015 to August. It is anticipated
the Environmental Assessment (EA) clearance will be complete and the Public
Hearing by September with the bid phase immediately following and construction
beginning in early 2016. The Public Hearing is pending scheduling by TxDOT.
o On August 141', 2015, TxDOT informed the City that the EA would not be acceptable
until the USACE's permit, being outlined by the development, was complete and
documented.
o USACE permit was approved, and discussions initiated with TxDOT to complete the
EA and schedule the public hearing in January 16th 2016.
o A Developer Agreement will be initiated for the respective requirements and funding
for the Developer and City.
Postpel-177it to Cit,)'
'J'177et v,ilh 1.,V/R)Pto complete the revrens, un(]approval gflhe PA throe h a
series qflneetrlr .s, (II0 it i (111lic1pule(1 the Permit v,ill hefillahze(l v'illl
HO ill I)ecemher 2012. 1 heel fire the l'uhlic Hearing v,i// he
('011(hicte(1 ill, ehruar"v 2016,
1 � If age
... w. Island Engineering Updates
Island Strategic Action Committee
City of Corpus Christi
2.J.F.K. Infrastructure Prosect (Bond 2012):
o Construction awarded to Bridges Construction by City Council on the 91'of September
2015 for$1,217,906.13
o Contractor is was issued the notice to proceed and required to complete construction
by May 2016. High tides continue to delay contractor start, however, the completion
date remains May 2016.
3. Beach Access Roads 3a and 2 (Bond 2014, Proposition 2):
o The design is underway with construction planned to start before the summer of 2016.
4. New Beach Facility (Bond 2014, Proposition 2):
o rrrrtzate( G'Ot r 1,NV G,Oth the ( rs.r ,n to he coinp ete fin, construction
coin/Alteon hl',V)ring 2017.
S. Padre Island Water and Gas Line Extension Prosect:
o This project extends the existing water and gas line from the JFK landing to
approximately Aquarius.
Project is r°or7r/rlete,
6. Traffic Management Studies Protects:
o Traffic Counts were collected for Spring Break, Memorial Day, July 4t', Labor Day
and one non-peak period. The counts were coordinated with TxDOT for Park Road 22
and HWY-361.
o Traffic Demand Modeling. This study is pending coordination with TxDOT for a more
comprehensive coordinated approach.
o The Regional Parkway study by HDR is underway with data collection and will be
completed by the summer of 2016.
Assess Management Study. The City is issuing an RFQ for selection of the engineer
to perform the study in October 2015. /he C/1"), /?/ Q r°oinhirrr.°(1 G'I°r//r C/1")° ("11, Projects,
posting In I�r°r r°r7rl��°r, 2015,
2age
... w. Island Engineering Updates
Island Strategic Action Committee
City of Corpus Christi
7. Improved Left-Hand Turn at Commodores Drive and Park Road 22 Intersection
o The design is underway to complete the construction in the Fall of 2016.
o ISAC requested the inclusion of a double right-hand turn from SH 361 onto Park Road
22. Engineering will study the feasibility to determine if this project could be
reasonably appended to the scope of work on the Commodores turn lane project.
8. Padre Island Drive and Aquarius Signal Project:
o This project proposes to install a new signal at the intersection with appropriate lane
and median improvements including advance warning flashers. The final scope and
cost is under review pending approval by Staff and City Council. This was previously
approved by ISAC in December 2014. The City entered into a Developer Agreement
that was approved by City Council in September 2015 that provides $420,000.00 from
the Developer with the remaining cost City funded.
o The design was completed by the Developer and the project bid in October 2015 with
no bids. A rebid was immediately initiated with stronger outreach and notifications to
potential contractors. The project rebid date is in November with the anticipated
construction to start in February 2016. City procured the pole and mast arms to avoid
a 3-month delay with supplier lead time.
o The City's TxDOT agreement is planned for approval by City Council in November
2015.
1?°eceh e(J oill,)° one h0fin- `J,08 7,073,80, /his �.°.T7°�.°e(Is the �7ir��r�"��717�"efill0s', th�.°���.°fi)re
the h0 G, �7.� ��°��°� t7°�� �""ray°.ht�N���7��°t G,Oth /A/)()/'to coII i(Jer 77llerlIalil7°s to re-
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9. Billish Park
/his i (I Bon(]2012 Proposition 4 project, r""urrently° the Project is at app roxi177(fie
�y°
Q01/1/6 R°rth Cit)' 17w&el (?I'S" hh,000 17wel, co7nplele(]7°oor(hilation um]
G,Olh stakehot"aers Warks, & r?°ecreuBola 1)epurllnent, I;rr(r , erl ces, (II0 Pwh-e At"es
Pro/7erl")° Assoc) to coi?111.177 the scope um] (?/'S200,444
At the 1Voivinl7er ISAC ineellng there G,Iv e (11s ;ussrous, reg'(11WIng the stalus (4,INS
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of the concerus fin- qualit), (7I0su tailla17le sources sources,
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... w. Island Engineering Updates
Island Strategic Action Committee
City of Corpus Christi
10. Padre Island Seawall
o At the November ISAC meeting it was stated that the City "owned" a section of the
Seawall and that maintenance is required. The City obtained copies of the record
drawings for the construction and the land ownership.
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