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HomeMy WebLinkAboutMinutes Island Strategic Action Committee - 12/05/2017 Holiday Inn Express 15209 Windward Drive Corpus Christi, TX 78418 Island Strategic Action Committee Regular Meeting Agenda Meeting Minutes Tuesday, December 5, 2017 5:30 PM ISAC Agenda I. CALL TO ORDER, ROLL CALL Vice-Chair William Goldston called the meeting to order at 5:30 p .m . City Staff Rozie Canales called roll . Present Members (11) William Goldston, Alex Harris, Kathleen Pratt, Rick Sowash, Jodi Steen, Brud Jones, David Perry, Carter Tate, Cheri Sperling, Charles Knoll and Aaron Huffman Present Ex-Officios (4) Jay Gardner, Bryan Gulley, Keith McMullin and Keith Selman Absent Members (2) Libby Edwards and Stan Hulse Absent Ex-Officios (3) Dotson Lewis, Paulette Kluge and Dan McGinn II. APPROVAL OF MINUTES FROM NOVEMBER 6, 2017 Comment by Jay Gardner to correct, under W BAC’s updates, North Beach Operations Manager, Darren Gurley to read Gulf Beach Operations Manager, Darren Gurley. Motion by Committee Member Jodi Steen to approve the minutes subject to the above correction. Second by: Committee Member Carter Tate. Motion carried by unanimous vote. III. CONSIDERATION OF REQUEST FOR EXCUSED ABSENCES Motion by Committee Member Carter Tate to approve the minutes subject to the corrected excused absences. Second by: Committee Member David Perry. Motion carried by unanimous vote. Motion by Committee Member Jodi Steen to approve the excused absences as amended previously in the minutes. Second by: Committee Member Charles Knoll. Motion carried by unanimous vote. IV. PUBLIC COMMENT: Public comment by Andrea Holley, President of Aquarius Kids Park. Updated the committee on the progress of the community gardens, the donations received (top soil), and the donations looking to obtain (decomposed granite to cover black ground). The organization is non-profit and tax exempt, so donations are tax-deductible. Looking for donations for the decomposed granite. Found a source to purchase the decomposed granite from but need approximately $8000 to $9000. They are also raising money for the playground and the walking path. The purpose of her visit was to update and to reach out to ISAC as leaders in the community to reach out to others for donations, and/or to whomever may specialize in certain areas of their need, like rocks, pathways, even volunteer muscle. She expressed appreciation for all the support they have received from the community and look forward to more. V. ELECTION OF OFFICERS 1. Chair - Call for Nominations. Motion by Committee Member Cheri Sperling to nominate Brud Jones as Chair. Second by: Committee Member Carter Tate. No other nominations made. Nominations ceased. Vote conducted. Motion carried by a 11-0 vote. Brud Jones opted out from taking over the chair until the next ISAC meeting. 2. Vice -Chair - Call for Nominations Motion by Committee Member Brud Jones to nominate Libby Edwards as Vice-Chair. Second by: Committee Member Aaron Huffman. No other nominations made. Nominations ceased. Vote conducted. Motion carried by a 11-0 vote VI. ONGOING BUSINESS - Updates by City Staff Beaches & Parks - Jay Ellington, Director of Parks and Recreation, updated the committee on the bids for the Beach Office. Bids are due December 8th for a 3-Unit/Modular Unit extending 10-12-ft. He then shared a slide of the first out of four portable trailer restrooms. First unit placed at Packery Channel. The trailer restroom has a solar powered electrical system running in it, is very sturdy, and has wheels underneath the unit, which are hydraulic/electricity driven for mobility during storm preparation. Mr. Ellington also updated the committee on the Equipment Replacement. Bids for Trucks and UTVs are also due on the 8th and going to Council for award by the 19th. Some equipment has already been purchased and is being delivered in January. Additionally, Mr. Ellington gave an update on the Packery Channel damage informing the committee that the City was moving forward with an award of contract to study and access the damage and then bring back to the ISAC for recommendation. He added that he accompanied FEMA representatives to Packery Channel to see the damages for themselves. Question was asked about dredging. Keith Selman, Assistant City Manager, interjected that the City was moving forward in the permit proc ess and operating under the premise that the dredging and beach nourishment would be done in 2019. Watershore & Beach Advisory Committee – Jay Gardner, informed the committee that his term had ended and this meeting would be his last ISAC meeting. He added that WBAC is scheduled to meet on Thursday to elect a new chair and vice-chair, and a new ISAC representative to be in place by January and at ISAC meeting in February. He thanked everyone for the privilege of serving on the committee. VII. NEW BUSINESS Packery Channel Rehabilitation Project Identification – Keith Selman, Assistant City Manager, began his discussion by stating that the status and condition of the Packery Channel has been a primary concern of ISAC since the storm, and ISAC has requested a cost estimate on its reconstruction and repair at every meeting. Mr. Selman stated that because this type of restoration to the Packery Channel is not identified in any projects of the original 6-pack project listing, a creation of a new project is needed to use the TIRZ #2 resources. Mr. Selman gave a synopsis of the 5-bullet point presentation under Project Description that explained the procurement process and the necessity of completing that process for F EMA reimbursement. He added that each time FEMA has been asked if the repair of the Packery Channel was reimbursable, the answer has always been a yes, but the percentage amount of that reimbursement is unknown. Discussion continued concerning the cost of the repair, using TIRZ #2 funds, and grants. Attention turned to the slide presentation on Conceptual- Level Opinion of Probable Project Cost produced by HDR, and each item was discussed and defined through google earth map for the members to understand. Discussion ensued regarding the cost estimate, the contingencies percentage, and the professional services percentage. Consequently, a decision was made by ISAC for the TIRZ #2 subcommittee to convene and discuss the amount to be presented to the TIRZ board. Also, discussed and determined was the need to extend the TIRZ, and using this project and the previous 6- pack projects to extend the TIRZ for possibly another twenty years. City staff to determine the process. Motion by Committee Member Rick Sowash that the ISAC authorize its TIRZ #2 subcommittee to make recommendation to the TIRZ #2 Board on behalf of the ISAC, that they meet and discuss the budget that has been presented today including engineering, and make a recommendation directly to the TIRZ #2 Board on December 19, 2017. Second by: Committee Member Carter Tate. Motion carried by unanimous vote. VIII. NON-BUSINESS ITEM Update on the Cable Line across Packery Channel – Charter.com looking to secure the line underground. IX. IDENTIFY ISAC FUTURE AGENDA ITEMS None X. SCHEDULE NEXT MEETING Date: January 2, 2018 @ 5:30 p.m. Location: Holiday Inn Express XI. ADJOURNMENT Motion by Committee Member Brud Jones to adjourn. Second by Committee Member Carter Tate. Motion carried by unanimous vote. Meeting Adjourned at 6:45 p.m.