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HomeMy WebLinkAboutMinutes Landmark Commission - 02/24/2000 r MINUTES CITY COUNCIL CHAMBER LANDMARK COMMISSION MINUTES FEBRUARY 24, 2000 MEMBERS PRESENT: Ms. Deborah Douglas, Chairman Mr. Alan Belcher Mr. Michael Cleary Ms. Lisa Garza Mr. Mark Luddeke Mr. Kevin Maraist Mr. Terry Orf Ms. Elizabeth Rentz Mr. Tom Stewart MEMBERS ABSENT: Ms. Sharon Brower (Excused) Ms. Betsy Chapman (Excused) Ms. Grandis Lenken (Excused) Mr. Elmon Phillips (Excused) Mr. Jerry Wagoner (Excused) STAFF PRESENT: Ms. Faryce Goode-Macon, City Planner Ms. Linda Williams, Recording Secretary Ms. Deborah Douglas, Chairman, called the meeting to order at 4:35 p.m. The roll was called and a quorum was declared. ACTION ITEMS: APPROVAL OF MINUTES FOR JANUARY 27, 2000 MINUTES: Minutes for the January 27, 2000 meeting were approved as distributed. REVIEW OF HISTORICAL BROCHURE DRAFT: Ms. Faryce Goode-Macon, Staff Liaison, addressed the commission. Ms. Macon referenced the draft copy of the historical brochure that was provided for commissioners' review. Ms. Macon asked commissioners to review the document for content and make sure that all of the information previously discussed had been included. Ms. Macon continued that after today's meeting, the document would be given to the historical brochure subcommittee and they will be charged with reviewing and editing the final document. The document will be brought back for review to ensure that everything was included. After further discussion, the following action was taken: SCANNED IMO V Landmark Commission Meeting February 24, 2000 Page 2 IT WAS MOVED BY MR. MARAIST AND SECONDED BY MS. RENTZ THAT THE DRAFT OF THE HISTORICAL BROCHURE BE PLACED WITH THE HISTORICAL BROCHURE SUBCOMMITTEE FOR FURTHER REVIEW AND EDITING BEFORE IT IS PRINTED. MOTION PASSED. Ms. Macon stated there were several sections that were not included in the draft, but during the Committee's review process, they would be added. Ms. Macon continued that if commissioners knew of any additional resources or information, they should be given to the subcommittee for further research and follow up. Members of the Historical Brochure Subcommittee are Sharon Brower, Deborah Douglas, Lisa Garza, and Jerry Wagoner. REVIEW OF HISTORICAL PLAQUES: Ms. Macon stated the historical plaques were received in January and she was very pleased with the finished product. Ms. Macon continued that the plaque designs were in two sizes - a 10"x7" for "HC" designated properties and a 5"x7" for "Potential Landmarks." Both plaques were passed around for commission review. Ms. Macon continued that before the plaques could be installed, a legal agreement between the City and property owners had to be created giving access to private property to install the plaques. Ms. Macon went on to say that at a previous meeting, she spoke with Mike Gordon from the Park and Recreation Department about providing manpower to have the plaques installed. Mr. Gordon resigned after the last Landmark Commission meeting and further follow up would be made to see what arrangements he left in the file. Ms. Macon stated that with Mr. Gordon's resignation and the imposed freeze on vacant positions, installation of the plaques might take a little longer. Ms. Macon continued that in the meantime, the agreement should be drafted. Ms. Macon requested Mr. Mariast to create the appropriate document and he responded that he would. Mr. Maraist continued that the correct name for the document is a "Hold Harmless" and license to enter agreement whereby the City would not be held responsible if an injury occurred on private property. After review of the plaques, commissioners were very pleased with them and it was suggested that maybe the Landmark Company would provide lapel pins with the same logo for commissioners. Ms. Macon stated she would see if that could be done. After all comments were received and discussion concluded, the following action was taken: V Landmark Commission Meeting February 24, 2000 Page 3 IT WAS MOVED BY MR. BELCHER AND SECONDED BY MR. STEWART THAT MR. MARAIST DRAW UP A DRAFT "HOLD HARMLESS" AND LICENSE TO ENTER AGREEMENTS FOR COMMISSION REVIEW AT THE NEXT LANDMARK COMMISSION MEETING. MOTION PASSED. ACCEPT TEXAS HISTORICAL COMMISSION GRANT FOR HISTORICAL WEB SITE DEVELOPMENT: Ms. Macon stated she received written notification that the Texas Historical Commission approved funding of the Landmark Commission" grant proposal to develop a web site for historical sites throughout the city and county. Ms. Macon stated the grant was for S7,000. Ms. Macon continued that the commission's acceptance of the grant allocation should be done as an action item after which the process will begin for City Council approval. Ms. Rentz asked if the $7,000 allocated from the Texas Historical Commission also included money from the City and Ms. Macon answered that the City's match for the grant was through staff's in-kind services. There were no dollars allocated through Community Development Block Grant monies. After all comments were received and discussion concluded, the following action was taken: IT WAS MOVED BY MR. MARAIST AND SECONDED BY MR. LUDDEKE THAT THE LANDMARK COMMISSION ACCEPTS THE TEXAS HISTORICAL COMMISSION'S GRANT ALLOCATION OF $7,000 AND PROCEED FORWARD FOR CITY COUNCIL ACTION. MOTION PASSED. Ms. Douglas asked if the funding included attendance at the annual CLG conference and Ms. Macon answered no. Ms. Douglas stated that in reviewing items on the March agenda, all items that were discussed at today's meeting will need further follow up and work to complete; and also since the meeting falls during spring break, she would like to cancel the March meeting. If an emergency arose and a meeting was needed, a special meeting would be called. After a brief discussion, it was the consensus of commissioners to cancel the March meeting. There being no further business, the meeting adjourned at 5:05 p.m. • • m Netts 2/ ce Cosi.e-Mac•n, City Planner ardWinilgliaecretary Staff Liai Li to Landmark Commission IH:FEBMINSCOI