Loading...
HomeMy WebLinkAboutMinutes Leadership Committee For Senior Services - 05/06/2010 RECEIVED Leadership Committee for Senior Services Meeting Minutes JUL 1 32010 Garden Senior Center Thursday, May 6, 2010 CRY SECRETARY'S OFFICE ► A quorum of members were present and the meeting was called to order at 3:39 p.m. by Patricia Byrd, LCSS Secretary. Ito Roll Call Roll call was conducted by Patricia Byrd. Dotson Lewis was absent. ►Approval of Minutes Committee members reviewed the April 2010 meeting minutes. Ms. Huerta made a motion to approve the minutes as written. Adelfa Martinez seconded the motion and the minutes were unanimously approved. ▪State of the Senior Center Report: Mr. Gonzalo Flores, Garden Senior Center Site Council Representative reports that they have about 60— 90 registered senior center members that attend the Garden Senior Center. This center offers Exercise Classes in the morning followed by Bingo and then lunch. After lunch they offer a variety of games such as Bridge, Canasta and Dominos. Mr. Flores stated that they took a trip to watch a Hook's Baseball Game last summer and they had a great turn out. He expressed how great that experience was and he hopes they will take another trip to a Hook's Game this year. Mr. Flores stated that he enjoyed this trip because it gives the seniors an opportunity to get out and have some fun since many of them had not attended a baseball game in years. ▪New Business: New Member Endorsement: Ms. Byrd reported that there are currently three (3) Community at Large Vacancies and one (1) Direct Service Agency Representative Vacancy. Ms. Elsa Munoz reported that Ms.Adelfa Martinez made contact with the individuals that were recommended during the May 2010 LCSS Meeting. Ronald Moore and Olga Gonzalez were the only two (2) individuals who expressed an interest in serving on the committee. Ms. Munoz advised that formal action on the vacancies was at the discretion of the committee regarding the endorsement of the previously recommended individuals. Ms. Huerta motioned to table the New Member Endorsements. There was no second to the motion. Ms. Byrd opened the floor for other discussion regarding the action item. Ms. Martinez asked about the status of the two (2) individuals she called and had expressed interest in serving on the LCSS Committee. Ms. Byrd explained that there are four(4)vacancies and only two (2) people expressed their interest so Ms. Huerta recommended that this item be tabled so that we have more people to consider. Arnold Villarreal asked if we have two (2) people interested why not vote on those two (2) people now and then vote on two more people later. Ms. Munoz advised the committee that City Council has requested that for any committee vacancies we give City Council more endorsements/options than actual vacancies. She gave the example if we have three (3) vacancies they want to have more than three (3) people to vote from. Mr.Villarreal stated why not send three (3) recommendations now then next month vote for another three (3) people and the City Council would have a total of six (6) recommendations for the four (4) vacancies. Ms. Munoz stated that Mr. Lewis wanted to convene an Executive Committee Meeting regarding the proceedings of the vacancy issues, however, in his absence it would ultimately be up to the committee to decide the next plan of action. Mr. Villarreal stated that in his opinion he would prefer to make the recommendation of the two (2) persons who expressed interest because if it takes another month before we make a decision they may no longer wish to serve on the committee. Ms. Munoz reviewed the process regarding the endorsement of new committee members. She advised that if we do not have enough options then Council may not consider the appointments until they have an adequate pool of candidate endorsements. However,the City Council also has the discretion to appoint a candidate of their choice and there is no guarantee that the names we submit for endorsement will be appointed by City Council. Mr. Villarreal asked if they recommend two (2) people right now would it have to have to go before council. Ms. Byrd advised that there is a person who is present at today's meeting who is interested in serving on the committee but her name is not on the list because she had not sent in her biographical 1 SCANNED information in time for this meeting. After more discussion, Ms. Huerta motioned to table the New Member Endorsements. Mr. Villarreal seconded the motion and it was unanimously approved. Program Operations Subcommittee: Ms. Pat Byrd reported that the subcommittee sent the By-Laws to all senior center Site Councils and only one comment was returned. Lisa Oliver will attempt to resend the By-Laws for additional comments. Ms. Byrd reported on some of the changes (Please see attached revised Senior Center Site Council By-Laws). Ms. Byrd a status update on the FY 11 Budget process. She mentioned that previously plans called for Focus Group Meetings at the senior centers but that has since been canceled. Another option would be to hand out a questionnaire asking"If you would have to cut your budget in Senior Centers what would you do?" Ms. Oliver explained that the committee discussed having staff go to each senior center and invite all the center members to attend a focus group on what the proposed budget implications would be and encourage the LCSS Committee Members to attend as well so they could hear the implications as well as hear what the senior center members have to say about the proposals. Other discussions include the possibility of handing out a questionnaire or suggestion page to gather feedback on budget implications. Funding and Resource Subcommittee: Ms. Huerta announced that a "Thank You"card would be delivered to Lindsey Edwards for hosting our Meet and Greet event at the Bombay Bar&Grill in April. A total of$418.00 was raised with $338.00 as door sales and $80.00 from the Pot of Gold Raffle. Ms. Huerta stated that other tentative Meet&Greet events would occur in July and possibly on a quarterly basis. Ms. Huerta also announced that flyers for the 2nd Annual Rummage and Turkey Leg Sale have been distributed and tickets are still available for$5.00 pre-sale and $6.00 at the door. Tickets were distributed to committee members to sell and LCSS members were asked to volunteer for the event. Ms. Huerta announced that plants and rummage sale items were still needed. Ms. Monica Escamilla provided an overview of planned activities for Older Americans Month as follows: Si- May 7th— Matinee Friday @ Zavala Senior Center 6—9 pm > May 18th—Senior Dance @ Greenwood Senior Center 1 —3:30 pm ➢ May 28th—Senior Picnic @ West Guth Park 8—2 pm A calendar of special events was distributed to all members. Program Evaluation Subcommittee: Ms.Adelfa Martinez reported that 203 comments cards were received with 200 individuals satisfied with meals and 3 were not satisfied. Leticia Ochoa initiated follow up contact with 12 individuals regarding their comments. Senior Center Satisfied Unsatisfied Total Ethel Eyerly 23 0 23 Garden 41 0 41 Greenwood 18 0 18 Lindale 39 2 41 Northwest 19 0 19 Oveal Williams 43 0 43 Zavala 17 1 18 TOTAL 200 3 203 SCS Division Program Report: Leticia Ochoa reviewed the performance measure report to the committee. Approximately 8,600 Cl (Congregate) meals were served with an increase of about 2,000 units from last month's count. Senior Center Supervisors registered 51 new members. The C2 (Home Delivered Meals) served were 9,795; APS (Adult Protective Services) 16 and contracted meals with Evercare and Superior served 1,226 units. 2 We received 43 Phone In Referrals during the month of April; 38 HDM referrals; 4 Lawn Care referrals and 1 pest control referral for at total of. Tanya Lara, Social Service Unit worker conducted 65 Home Delivered Meal assessment updates.: 60 Clients continued on HDM and 5 Clients were terminated (due to no longer needing services or no longer qualifying for services). Ms. Ochoa announced that she attended the 2010 Meals on Wheels of Texas Conference last week. The educational sessions were outstanding and she gained a lot of very valuable information. She was able to meet with the Texas Department of Aging and Disability Services State Dietician who provided technical expertise relative to enhancing the variety of meal program menus. Ms. Munoz reported that Lisa Oliver, Tanya Lara, Monica Escamilla, Ninfa Chavera and she attended the Benefits Counseling State Certification training in San Antonio,Texas. The staff must successfully complete a 100 question exam to finalize the certification process. Ms. Martinez requested an update on the Broadmoor Senior Center construction progress. Ms. Munoz advised that construction is on schedule except for the recent rain delays. Ms. Munoz reported that she would be preparing a PowerPoint of the renovation project. Ms. Martinez said that she asked because she was at the Greenwood Senior Center earlier today and was approached by a senior. She was told that they had heard that the Broadmoor Senior Center would not be open ever again. Ms. Martinez stated that they were wondering if there was any way Ms. Munoz could pass along information to the centers regarding Broadmoor's status. Ms. Munoz will clarify the status of the Broadmoor Senior Center as requested. Ms. Munoz reported that at this time it is uncertain what the outcome of the Budget proposals pending City Council review. Ms. Munoz advised that the operation of the Broadmoor Senior Center has been budgeted in the proposed FY 11 Budget for the Parks and Recreation Department. She clarified that it is our intent to begin operating the Broadmoor Senior Center upon completion of the renovation project. 'Items to be placed on the next agenda: 1. Date selection for LCSS Retreat/Strategic Plan in July 2. New LCSS Member Endorsement—three (3) Community at Large Representative Vacancies; one (1) Direct Services Agency Representative Vacancy ►Public Comment: None ►Adiournment: There being no further business,Adelfa Martinez moved and Caroline Szepessy seconded to adjourn the meeting. 3