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HomeMy WebLinkAboutMinutes Leadership Committee For Senior Services - 06/03/2010 RECEIVED Leadership Committee for Senior Services Meeting Minutes NOV 0 4 2010 Ethel Eyerly Senior Center Thursday, June 3, 2010 CITY SECRETARY'S OFFICE ► A quorum of members were present and the meeting was called to order at 3:38 p.m. by Dotson Lewis, LCSS Chairperson. ►Roll Call Roll call was conducted by Patricia Byrd. Vicki Garza, Adelfa Martinez, Caroline Szepessy and Arnold Villarreal were absent. *Approval of Minutes Committee members reviewed the May 2010 meeting minutes. Ms. Huerta made a motion to approve the minutes as amended per her emailed corrections (grammatical errors only). Ms. Byrd seconded the motion and the minutes were unanimously approved as amended. ►State of the Senior Center Report: Ray Hickler, Ethel Eyerly Site Council Representative, mentioned that Ethel Eyerly is a very active senior center. They have Wii bowling practice, bingos, line dancing classes and ladies exercise classes. Mr. Hickler reported that the senior center members and staff get along very well. Mr. Hickler reported that he saw a flyer advertising a dinner/dance that would be held at Lindale Senior Center on the same date as the Ethel Eyerly dance. Mr. Hickler stated that they feel like they have competition now with Lindale. He mentioned that they usually have about 110 people in attendance for their dances and they get many sponsors to help pay for their dances. Ms. Byrd announced that Ethel Eyerly already has their 2011 dance schedule. She also mentioned that Mr. Ford goes to the retirement homes to get more people to attend the dances at Ethel Eyerly. Lisa Oliver reported that the dance that was held at the Lindale Senior Center was actually a fundraiser dance for the Ms. Coastal Bend Senior Pageant. Mr. Hickler mentioned that at their dance yesterday that had participants from the Greenwood Senior Center and Lindale Senior Center. Hope Lopez announced that the Lindale Senior Center dances are held every 3rtl Fridays of the month from 1:00 p.m.—4:00 p.m. which would not interfere with Ethel Eyerly's dance schedule. ▪New Business: None ▪Subcommittee Reports: Funding and Resource/Special Events Subcommittee: Ms. Huerta reported on the Older American's Month activities. She turned the floor over to Connie Reschman, Zavala Senior Center Supervisor, who announced that they hosted a matinee at Zavala on May 7, 2010 from 6:00 p.m.—9:00 p.m. Only 7 people attended this event but did enjoy themselves and enjoyed the movie "The Family that Preys". Ms. Reschman reported that there was a Older American's Month Dance at Greenwood Senior Center and about 30 people attended that event. She also announced that the last event was the Senior Day Picnic hosted at the Northwest Senior Center on May 28, 2010 which we had a great turn out and a lot of fun. Ms. Reschman stated that all those in attendance enjoyed the different activities such as a walk, sexy legs contest, Wii bowling tournament, food and t-shirts. Ms. Edwards reported that the Meet&Greet Social will be held on Wednesday, June 30, 2010. The special events subcommittee has decided to have a Meet&Greet Social every other month and keep the event on the last Wednesday of this month. Ms. Edwards announced that the format and venue will be same as the previous Meet &Greet Social. She also stated that the amount raised at the last Meet & Greet Social was $400.00 which was all profit. Ms. Edwards reiterated that it does not cost the committee anything to have these events so it is a great profitable event. She advised the committee that she will have her creative designer produce a flyer for this event a will then distribute the flyers to the senior centers as well as the committee so that everyone can forward them to their contacts. Ms. Edwards mentioned that the band will be "On Call". A different band played at the previous Meet& Greet Social. Ms. Reschman stated that many people who attended the event really enjoyed the band that was playing at the previous Meet& Greet Social. Ms. Edwards advised that the band "Scarecrow"was not a cheap band and only played at the last event because"On Call" is a group of doctors who were unable to SCANNED • perform the night of the Meet &Greet Social. Ms. Edwards mentioned the cover charge will be $5.00 and they will be selling Pot of Gold Raffle Tickets for$1.00. Ms. Edwards asked that the LCSS Members volunteer to help at the event as well as promote this event to all their contacts. Ms. Huerta asked about the name tags for this event so that the LCSS Members could be distinguished from everyone else. Ms. Huerta also mentioned that all the appetizers were donated by Bombay Lounge and recommended that we help offset the cost of the food. Ms. Huerta reported that the Community Bazaar and Turkey Leg Sale expenses were $1,700.00 which leaves us with a balance of $2,681.25. She stated that not all the Senior Center Site Councils have paid so the overall profit for the event should be approximately$2,700.00. Ms. Edwards recommended that next years Community Bazaar and Turkey Leg Sale possibly having one entity sponsor the entire event so that could help eliminate the expenses that the committee has to pay and thereby increase our base profit. Ms. Huerta thanked all the senior centers and staff that helped out during this event. There are just a few glitches that needed to be worked out such as the BBQ pits and the amount of turkey legs that were served all at one time so people had to wait for turkey legs. Evila Salinas sold all 50 tickets because she sold them "in the package'. Ms. Salinas advised that many people could not attend the event so they asked if they could get the frozen turkey leg. Ms. Salinas sold them the ticket and delivered the frozen turkey legs on the following Monday. Ms. Oliver announced that Sunday, June 27, 2010 will be the 15th Annual Ms. Coastal Bend Senior Pageant at Texas A&M University Corpus Christi in the Performing Arts Center. Ms. Oliver mentioned that they currently have 11 contestants and one of the contests is a member of the Northwest Senior Center. Friday, June 11, 2010 will be the sponsorship deadline for this event. Program Operations Subcommittee: Mr. Lewis reported that there are 2 items that need to be changed in the proposed by-laws and once completed they will be brought before the committee for possible adoption. Mr. Lewis advised that they will then set up an orientation to introduce the new by-laws to the site councils. Ms. Byrd stated that she had recently visited Lindale Senior Center to assist them with their accounting books. She stated that everything was in order but in her opinion there was too much cash being paid out. Ms. Byrd advised that it would be best to write out checks when going to the store to get supplies instead of just handing over cash so that there will be a paper trial as back up of the transactions. Ms. Byrd stated that other than that the account was balanced. Program Evaluation Subcommittee: Ms. Donna Rodriguez reported that 200 comments cards were received and all were satisfied. There were some comments regardin spoiled milk and pot holes in the parking lot. Senior Center Satisfied Unsatisfied Total Ethel Eyerly 32 0 32 Garden 28 0 28 Greenwood 44 0 44 Lindale 9 0 9 Northwest 36 0 _ 36 Oveal Williams 47 0 47 Zavala 4 0 4 TOTAL 200 0 200 ►SCS Division Program Report: Leticia Ochoa reported that there were 18 Meals on Wheels new starts in the month of April and 20 Meals on Wheels new starts in the month of May. Cl (Congregate): 9,107 units; HDM and Title XIX Program numbers have dropped about 1,000 units. Ms. Ochoa mentioned that she will research why the numbers have dropped in those programs, but thinks it is probably that a lot of clients have passed away and they have not added more clients to take their place. Ms. Edwards asked why they have not added clients to take those places. Ms. Ochoa advised we are monitoring new placements closely to insure that we meet contract goals and do not exceed funding capacity.[Managed Care: 1,133 units; Adult Protective Services: 15 units. C2 (Meals on Wheels): 9,551 units; 78 phone in referrals were taken]. 2 Ms. Ochoa mentioned that 80% of HDM clients do not have air conditioners in their homes. Sonia Garza, Garden Senior Center Supervisor has contacted Grande Communications for a possible donation of fans. Ms. Ochoa stated there are over 800 HDM clients. Last year only a few hundred fans were donated. Ms. Ochoa reported that the cost of fans have gone up since last year. There will be more information at the next meeting. Ms. Oliver reported that in the month of May we hosted a Community Education Presentation for Hurricane Preparedness in partnership with TXU Energy at the Oveal Williams Senior Center with about 60 people in attendance. Ms. Oliver mentioned there will be a press conference for the Beat the Heat program on June 17, 2010 at 10:00 a.m. at the Nutrition Education Service Center for the partnership with TXU Energy who will be making a substantial donation to our HDM program. HDM clients will be receiving materials on how to stay cool during the summer months. Ms. Oliver announced that we were contacted by Reliant Energy to host Cooling Centers at all 7 senior centers. There are currently Cooling Centers in operation in the Dallas and Houston area. They will be sponsoring and funding snacks, games and different activities in the afternoon to encourage people to stay in a cool place during the hottest part of the day. This project will run from June 21, 2010 to the beginning of October 2010. Ms. Oliver announced that Kaplan College has volunteered 38 LVN Students to assist at the senior centers for 3 weeks and they also helped out at the Senior Day Picnic event. Clarissa Lopez, (title) coordinated this project with Ms. Oliver. Ms. Oliver reported that the Zavala Senior Center roof repairs are almost complete. The Broadmoor Senior Center color scheme has been selected. Ms. Oliver announced that Michael Morris is the new Director for the Parks and Recreation Department effective June 21, 2010. Stacie Talbert will continue to serve as the Assistant Director of the Parks and Recreation Department. Ms. Oliver advised the committee that they had met with staff regarding the budget cut proposals on May 24, 2010. Beginning June 14, 2010 senior community service facility maintenance staff will lend support to recreation centers. 'Items to be placed on the next agenda: None 'Old Business: A. Date selection for the LCSS Retreat Ms. Oliver announced that the date for the LCSS Retreat will be held on Thursday, July 8, 2010 from 12:30 p.m. -4:30 p.m. at the Museum of Science and Natural History in the Watergarden Room. B. New LCSS Member Endorsement- (3) Community at Large Representatives; (1) Direct Service Agency Representative Ms. Byrd recommended that the following people be considered for endorsement: Direct Service Agency Representative - Gloria Gooding; Community at Large Representatives - Billy Ray Sayles, Hubert Hall, Ida Alvarado Hobbs, Christie Martinez and Ronald J. Moore. Ms. Huerta made a motion to endorse the persons as recommended by Ms. Byrd. Ms. Edwards seconded the motion and was unanimously approved. C. Feasibility Study Presentation of a Multi-Generational Center in Corpus Christi- Sammy Monreal, University of Texas A&M Corpus Christi Student (Please see DVD PowerPoint Presentation) 'Public Comment: None 'Adjournment: There being no further business, Adelfa Martinez moved and Caroline Szepessy seconded to adjourn the meeting. 3