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HomeMy WebLinkAboutMinutes Leadership Committee For Senior Services - 10/07/2010 RECEIVED Leadership Committee for Senior Services DEC 0 3 2010 Meeting Minutes City Hall Thursday, October 7,2010 CITY SECRETARY'S OFFlCE ► A quorum of members were present and the meeting was called to order at 3:32 p.m. by Cecilia Huerta, LCSS Treasurer. "Roll Call Roll call was conducted by Patricia Byrd. Vicki Garza, Gloria Gooding, Dotson Lewis and Arnold Villarreal were absent. Patricia Byrd, Lindsey Edwards, Hubert Hall, Ida Hobbs, Cecilia Huerta, Clarissa Lopez, Hope Lopez, Adelfa Martinez, Donna Rodriguez and Billy Sayles were present. 'Attendance Issues: Lisa Oliver reported that Mr. Villarreal sent an email regarding his recent absences. He mentioned that he understood that attendance is required of each committee member so he understood if the committee would like for him to send in his letter of resignation. Ms. Byrd reported that Mr. Villarreal has 2 excused absences and 2 unexcused absences. Hubert Hall made a motion to have Lisa Oliver follow up with Mr. Villarreal as to why he has been absent and if he foresees any problems in attending future LCSS Meetings. Clarissa Lopez seconded the motion and it was unanimously approved. 'Approval of Minutes Committee members reviewed the September 2010 meeting minutes. Ida Hobbs made a motion to approve the minutes as written. Adelfa Martinez seconded the motion and the minutes were unanimously approved. "State of the Senior Center Address: Enriqueta Arredondo, Broadmoor Senior Center Site Council President, reported that at a previous LCSS Meeting held at Zavala Senior Center she had reported on how difficult it had been trying to adjust to a new center and getting familiar to the new people. Ms. Arredondo stated that to date the transition of Broadmoor and Zavala has been great. She thanked Elsa Munoz and Lisa Oliver for their cooperation in helping the two sites get along with each other. Lindsey Edwards asked when the Broadmoor Senior Center was to be opened. Ms. Oliver reported that there is no projected date on the opening of the Broadmoor Senior Center at this time, but Tanya Lara, Broadmoor Senior Center Supervisor, has been working with the Broadmoor Site Council to help plan a Grand Opening. "New Business: Retreat Highlights: Ms. Huerta reviewed the July Retreat Minutes with all committee members. She asked that everyone review the attendance for that day. She explained that we specifically scheduled the retreat in July so that all the committee members would be in attendance and so that the newly appointed committee members would also be able to attend this retreat. Ms. Huerta stated that in her opinion this committee has not progressed because of the lack of attendance at these retreats. Mr. Hall mentioned that he was not appointed until August and was called the day before the retreat to see if he would be able to attend. Ms. Hobbs reported that she too received a call the day before the retreat to see if she was able to attend. She stated that she needs more than a day notice to be able to attend. Ms. Hobbs also mentioned that she was expecting a call from the Chairperson or Vice-Chairperson welcoming her to the committee and some type of orientation of this committee. Ms. Oliver stated that she will set up an orientation with all the newly appointed LOSS members. Ms. Huerta asked when the next retreat will be scheduled. Ms. Edwards made a motion for the retreat to be held on Thursday, January 13, 2010 from 1:00 p.m.to 4:00 p.m. Donna Rodriguez seconded the motion.After some discussion Ms. Edwards withdrew her motion. Ms. Edwards made a motion to have the next LCSS retreat on Thursday, January 6, 2010 from 1:00 p.m. —4:00 p.m. location to be determined. Ms. Hobbs seconded the motion and it was unanimously approved. 1 SCANNED Subcommittee Reports: Fundina and Resource/Special Events Subcommittee: Ms. Huerta reported that they will be having a Gourmet Popcorn Fundraiser and the popcorn bags will be sold for$3.00 and that each senior center will be strongly encouraged to sell 100 bags. If the sale goal is met then we could net a profit of$2.31 per bag for a projected total of$1,848.00. These sales will help raise money to fund the 2010 Holiday Dinner. Ms. Huerta explained that the 2009 Holiday Dinner included a Christmas Tree (Decorating) Contest. Physician's Health Choice sponsored a Nintendo Wii as the grand prize for the center that won the contest. Ms. Byrd stated that there is a gentleman that plays music at some of Ethel Eyerly's Dances that is really good. Ms. Lopez asked if the Holiday Dinner will be open to all seniors. Ms. Oliver explained that the Holiday Dinner will be open to all registered Senior Center Members. The senior center members tickets are complimentary, however, there is a charge for"guest" and those who are not registered as senior center members within the established deadline.A program meal will be served. Ms. Huerta advised that they are also coordinating a Holiday Gift Basket Raffle as another fundraiser. LCSS and Site Council Members will be soliciting business owners for items to create eight holiday gift baskets. There will be eight holiday gift baskets, one for each senior center, and tickets will be sold to all senior center members. The holiday gift basket tickets will be sold for$1.00, with a maximum selling goal of 200 tickets. The drawing will be held at the Holiday Dinner. Ms. Oliver asked if the tickets would be sold to the senior center members or if the senior center members are to sell the tickets. Ms Edwards explained that tickets would be sold at the senior centers to the members and also would be sold at the Holiday Dinner to allow members an opportunity to purchase tickets for other baskets from the other centers.Ticket sales will be marketed to the general public. Each gift basket would have an estimated value of$200.00. Ms. Huerta announced that the Harvest Moon Celebration will not be held till next year due to the time constraint. Program Operations Subcommittee: Ida Hobbs reported that the proposed standardized Site Council By-Laws have been approved. A Site Council Summit will be coordinated to introduce these proposed By-Laws to the senior center site councils. Ms. Hobbs announced that the Site Council Summit is scheduled for Monday, October 25, 2010 at the Greenwood Senior Center from 1:30 p.m. —3:30 p.m. and advised that Mr. Lewis would be facilitating this summit. Patricia Byrd presented an update on the Greenwood Senior Center Site Council Audit. Ms. Byrd advised that she met briefly with the treasurer of the Greenwood Site Council regarding their accounting procedures. She provided him with sample spreadsheets on "How To Do Book-Keeping". Ms. Hope Lopez asked if Lindale had been provided with those sample spreadsheets. Ms. Byrd said yes, that she had presented them to the Lindale Site Council Treasurer. Ms. Hobbs asked Lisa Oliver for an update on Leeza's Place. Ms. Oliver reported that Leeza's Place field trip to San Antonio will be held on Wednesday, October 13, 2010 at 7:30 a.m. and is sponsored by the WellMed Foundation. Ms. Oliver announced that the Senior Center Director's Summit would be held on Sunday, October 17Th— Tuesday, October 19th and would be hosted at the Omni Marina Towers Hotel. All LCSS Members are encouraged to attend. Program Evaluation Subcommittee: Ms. Martinez reported that 144 comments cards were received. She mentioned that there were various comments from Garden Senior Center regarding the seniors disliking the chicken that was served one day. 2 • Senior Center Satisfied Unsatisfied Total Ethel Eyerly 35 0 _ 35 Garden 45 0 45 Greenwood 0 0 0 Lindale 0 0 0 Northwest 64 0 64 Oveal Williams 0 0 0 Zavala 0 0 0 TOTAL 144 0 144 Ms. Martinez mentioned that the food has improved and that the comment cards have helped to give Leticia Ochoa, Nutrition Coordinator,feedback on what the seniors like and what they do not like to eat. ►SCS Division Program Report: Lisa Oliver reported at the beginning of September we were monitored by the Texas Department of Aging and Disability Services and the Area Agency on Aging of the Coastal Bend for our Home Delivered Meals Program. The second part of the monitoring visit was completed last week and we are awaiting the results which will be shared the LCSS committee once they are received. Ms. Oliver mentioned that several activities took place last month such as the Grandparents and Other Relatives Raising Children Conference,The Centers for Medicare/Medicaid Training for staff, a training for new forms for the Home Delivered Meals Program that are required by the state. Our fiscal year started October 1, 2010. Ms. Oliver announced that the Senior Center Month activities were all very well attended and the Chair Volleyball Invitational against staff, which over course and the senior center members took 1st, 2nd and 3f° place. SCS staff did not place at all. Senior Community Services in partnership with Reliant Energy held a Community Fair at Oveal Williams Senior Center, there were about 200 people in attendance. Ms. Oliver mentioned that the Greenwood Senior Center was selected as a satellite office for the Small Business Administration help the flood victims secure emergency loans. The Greenwood Senior Center hours of operations have changed and will be in operation from 9:00 a.m.to 6:00 p.m.Also we will be adjusting the hours of operation for the early voting since Greenwood Senior Center is one of the sites for early voting. Ms. Oliver announced that the Broadmoor Senior Center renovations are progressing but is still not complete and there has been no date given as to when the Broadmoor Senior Center is to be completed and back in operation. As mentioned before Tanya Lara, Broadmoor Senior Center Supervisor and Ms. Oliver have to been meeting with the Broadmoor Site Council on planning events for when Broadmoor is completed. Ms. Oliver mentioned that at next month's meeting she will present the funding amount of our grant. The contracts have been received and submitted and we are waiting on the state to sign off on the contracts. Ms. Oliver s ave a status resort on Senior Communi Services for the month of Se stember. Home Delivered Meals 54 Benefits Counseling 3 New Starts on HDM 22 Denied (did not qualify) 6 Pending 16 Not able to contact 13 Re-Assessments 22 83 Pending 6 All senior center supervisors will be helping out the SSU staff to conduct all the re-assessments. 'Items to be placed on the next agenda: None 'Old Business: None 'Public Comment: None 3 ►Adjournment: Ms. Byrd made a motion that this meeting be adjourned. Ms. Hobb seconded the motion and was unanimously approved. Meeting Adjourned at 4:31 p.m. 4