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HomeMy WebLinkAboutMinutes Leadership Committee For Senior Services - 11/11/2010 RECEIVED Leadership Committee for Senior Services Meeting Minutes FEB 0 8 2011 City Hall Thursday, November 11,2010 CITY SECRETARY'S OFFICE ► A quorum of members were present and the meeting was called to order at 3:41 p.m. by Dotson Lewis, Chairperson. "Roll Call Roll call was conducted by Patricia Byrd. Hubert Hall, Ida Hobbs, Arnold Villarreal were absent. Patricia Byrd, Lindsey Edwards, Vicki Garza, Gloria Gooding, Cecilia Huerta, Dotson Lewis, Hope Lopez, Clarissa Lopez, Adelfa Martinez, Donna Rodriguez, and Billy Sayles were all present. "Attendance Issues: Mr. Lewis advised the committee that he had spoken with Arnold Villarreal whom would be submitting his letter of resignation. Mr. Lewis asked if there were any Biographical Information Forms submitted from people who were interested in serving on the committee. Ms. Munoz stated there have not been any forwarded to our office but would check with the City Secretary's Office to see any have been submitted to them. "Approval of Minutes Cecilia Huerta made a motion to approve the minutes as written.Adelfa Martinez seconded the motion and it was unanimously approved. "State of the Senior Center Address: Mrs. Hope Lopez reported that the Lindale Site Council has been doing very well. She mentioned that the site council had started with nothing at all in their bank account when she took over as president. Ms. Lopez reported on the Lindale Senior Center"day"dance which is sponsored by local agencies in the community. The Lindale Site Council has raised a little over$3,000.00 in one year. Lindale recently celebrated their 35th Anniversary. Mrs. Lopez said that she was pleased with all the support from all centers and all the staff that helped and joined in on their celebration. One of the dance groups stayed and joined the celebration as well. Mrs. Lopez shared that Mary Ann Mondragon, Lindale Senior Center Supervisor, had been on leave for about 4 months. There were several supervisors that had come in and helped keep the center running during Ms. Mondragon's absence. Mrs. Byrd asked if they have their Breakfast Club every morning or only on certain days. Ms. Lopez mentioned that the Breakfast Club cooks every Monday—Friday from 8:30 a.m. - 9:30 a.m. and they have different types of food for breakfast. Mrs. Lopez reported that their dances are a big hit at Lindale. Mrs.Adelfa Martinez mentioned that Lindale will be hosting a Super Bingo coming up soon. Mrs. Lopez explained that the Super Bingo offers prizes that are$5.00 or more. Mr. Lewis asked what Lindale's hours of operation are. Mary Ann stated that Lindale is open Monday—Friday from 8 a.m.—4 p.m. and there are 3 nights Lindale stays open until 9 P.M. Mrs. Byrd asked when the Lindale Senior Center members play Wii. Mary Ann reported that they just recently started playing the Wil in the mornings in the dining area. "New Business: None 'Subcommittee Reports: Funding and Resource/Special Events Subcommittee: Mrs. Huerta reported on the Holiday Dinner.There will be various committees needed in ordered to get all the tasks completed for the Holiday Dinner. Ms. Huerta stated that Physician's Health Choice will be donating bags to be given to each member that attends the Holiday Dinner. Ms. Edwards and Ms. Gooding would be sponsoring the bingo prizes this year. Mrs. Huerta announced that the sub-committee is working on getting the music for the same amount as last year ($100.00). Ms. Huerta stated that the itinerary for the Holiday Dinner would be the same as the year before. Ms. Munoz asked if there would be a Christmas Tree Forest this year. Mrs. Huerta said yes. Ms. Garza asked when and where the Holiday Dinner would be this year. Mrs. Huerta announced that the event would begin at 12:30 p.m. at the American Bank Center on Thursday, December 16, 2010. Ms. Edwards then asked who would be printing the programs for the Holiday Dinner. Ms. Munoz stated that the programs are printed in house at City Hall every year. Ms. Edwards began asking about the center pieces for the event. Ms. Munoz advised that traditionally the AT&T Pioneers donate the center pieces for the Holiday Dinner. Ninfa Chavera, Northwest Senior Center Supervisor,would be in contact with them to secure that donation again for this year. Ms. Edwards stated that she was thinking of possibly wrapping empty boxes and putting them on tables since the theme is 1 SCANNED "The Gift of Sharing"to have as the center pieces. Ms. Munoz stated that would be a good idea in addition to the center pieces from the AT&T Pioneers. Mrs. Huerta reported that Northwest Senior Center and Oveal Williams Senior Center had sold all 200 popcorn bags issued to them to sell. Sales at Lindale Senior Center were also good. Ms. Chavera announced that there were popcorn bags for the Committee Members that had not already picked up their bags to sell. Mrs. Huerta displayed a sample gift basket that would be used for the raffle at the Holiday Dinner. She mentioned that she would be in contact with some local cupcake shops in hopes that they would donate something to be placed in the gift baskets. Mrs. Huerta also passed out a draft sponsorship letter that will be sent to local businesses requesting donations for the gift baskets. Ms. Munoz asked about the deadline to turn in items for the Gift Baskets. Mrs. Huerta stated that November 29, 2010 would be the last day to get items that will be donated for the baskets. Lindsey will be arranging the gift baskets. Mrs. Huerta requested that Ms. Medina print the Gift Basket Raffle Tickets. Program Qoeratlons Subcommittee: Mr. Lewis reported on the Senior Center Site Council Summit to review implementation of the new standardized by-laws. Ms. Munoz mentioned that it was surprising to see the amount of feedback from the site councils. She advised the committee that there were a few grammatical corrections made and a few other corrections that were made for consistency reasons (i.e.—senior center members in lieu of participants). She also expressed the urgency and significance of having these by-laws adopted. Mrs. Huerta asked what would happen if one site council did not wish to implement these by-laws. Ms. Munoz stated a site could elect not to adopt the By-Laws. However, the LCSS is strongly encouraging these By-Laws for adoption by all site councils. Mrs. Byrd made a motion that the LCSS Committee adopt the standardized by-laws and have a copy distributed to all the senior centers. Ms. Garza seconded the motion and it was unanimously approved. Ms. Garza reported on the trip to San Antonio,Texas.The Leeza's Place at the Bob Ross Senior Center was the first site that was visited. She explained how beautiful the site is and how impressed she was with the variety of activities that were being conducted at that site. Ms. Garza stated that the last place they visited was the Elvira Cisneros Senior Center, which was double the size of the other one. There were at least 200 senior center members there and many of them were on treadmills and they also had a food pantry. It was about 2:30 p.m. in the afternoon and there were that many people still at the site. Ms. Garza mentioned that the Elvira Cisneros Senior Center gets approximately$340,000.00 a year from the City in funding for that site. Ms. Garza explained that it would be in the best interest of City of Corpus Christi to have a senior center similar to the ones they had been able to visit. Ms. Munoz advised that the LCSS Committee had endorsed plans to bring a Leeza's Place here in Corpus Christi at the November 2009 meeting. Ms. Munoz stated that they will be processing a Letter of Agreement with WellMed for this project. The Lindale Senior Center Library has been recommended as the sire location for the Corpus Christi Leeza's Place. Ms. Edwards stated that Physician's Health Choice's parent company is WeIIMed. Ms. Gooding asked if we have a Grant Writer. Ms. Munoz stated that Lisa Oliver, Leticia Ochoa and she do the entire grant writing for our program. Ms. Gooding stated she has some experience with grant writing and offered her expertise and support for securing additional grants. Ms. Munoz mentioned that the City is facing the same problem regarding the FY 2010 budget when it was recommended that Zavala Senior Center be closed. She mentioned that we have not been told that our division would be impacted at this point, but we still don't know anything for sure. Ms. Munoz stated advised that she has discussed a public/private partnership for the Zavala Senior Center with Mr. Morris. Ms. Garza asked for a status report on the Broadmoor Senior Center. Ms. Munoz reported that a preliminary walk through had been conducted. There were some items that needed to be addressed, but she did not foresee us accepting the building until early next year. Ms. Munoz advised that we are proceeding with the selection of furniture and Tanya Lara, Broadmoor Senior Center Supervisor, has initiated discussions with the Broadmoor members on what programs and attributions they want to have in the senior center and what they want to do for a Grand Opening Celebration. Mrs. Huerta announced that the Veteran's Association will be building a new facility here in Corpus Christi and a Veteran's Cemetery. She asked about the possibility of a partnership with the Veteran's Association to create something like the Elvira Cisneros Senior Center. Mr. Lewis mentioned that he is a member of the Veteran's Association Lobbyist Group and there are a number of issues right now with funding, so the probability of a partnership right now would be out of the question. Mr. Lewis reported on the Senior Center Directors Summit. He mentioned that there was a discussion on Senior Center Accreditation. Mr. Lewis stated that there is a manual that he has been reviewing and will be developing 2 a report to determine if accreditation would be an asset to Corpus Christi. Mrs. Huerta asked which one of the eight senior centers would be accredited if they are able to secure the accreditation. Ms. Munoz recommends the Lindale Senior Center as the first center for accreditation. Mr. Lewis asked that each Sub-committee start a summary on their accomplishments for this year and are to be turned into Ms. Byrd by the end of November 2010. Program Evaluation Subcommittee: Ms. Ochoa reported that 85 comments cards were received with 2 unsatisfied with the enchiladas from the Ethel Eyerly Senior Center. There also have been some comments regarding parking at the Garden Senior Center. Senior Center Satisfied Unsatisfied Total Ethel Eyerly B 2 10 Garden 2 0 2 Greenwood 0 0 0 Lindale 0 0 0 Northwest 36 0 36 Oveal Williams 37 0 37 Zavala 0 0 0 TOTAL 83 2 85 Ms. Ochoa reports that they are working on revising the evaluation tool for the menu to work with the dietician to create a new menu or add a little more variety to the current menu. ►SCS Division Program Report: Ms. Munoz reported that we have received the results from a recent state monitoring visit.There are some administrative issues that needed to be corrected. The fiscal part of the monitoring was satisfactory. Ms. Munoz states that a corrective action plan was submitted to the state agency.The State is now requiring that we conduct background checks on all employees. Ms. Munoz announced that we have received the Notification of Intent to Contract from the Area Agency on Aging and from the Texas Department of Agriculture for Fiscal Year 2011. ►Items to be placed on the next agenda: Retreat • FY 2010 Subcommitte Accomplishment Report for FY 2011 • FY 2010 Program Performance Review • Identify Key Strategies and Goals New Business • LCSS Member Reappointments • New LCSS Member Endorsements 'Old Business: Cecilia Huerta announced that the 2011 meeting schedule does not coincide with the October minutes. Ms. Munoz advised that is due to the New Year's Holiday the attendance of the members in the past has been very low therefore,we have traditionally met on the second week following the holiday.After some discussion Mrs. Byrd made a motion to meet January 13, 2010 at 12:30 p.m. Ms. Edwards seconded the motion and it was unanimously approved. Ms. Huerta expressed the importance of all the committee member's attendance is for this annual retreat. Ms. Munoz mentioned that Rosario Medina,Administrative Assistant, would be sending a reminder regarding the January Retreat. *Public Comment: None ►Adjournment: Meeting adjourned at 5:10 p.m. 3