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HomeMy WebLinkAboutMinutes Leadership Committee For Senior Services - 03/03/2011 Leadership Committee for Senior Services Meeting Minutes Broadmoor Senior Center Thursday, March 3, 2011 ► A quorum of members were present and the meeting was called to order at 3:37 p.m. by Dotson Lewis, Chairperson. 'Roll Call Roll Call was conducted by Patricia Byrd. Gloria Gooding, Cecilia Huerta, Clarissa Lopez, Rudy Martinez and Felix Zavala were absent. Patricia Byrd, Lindsey Edwards,Vicki Garza, Ida Hobbs, Dotson Lewis, Hope Lopez, Adella Martinez, Henry Savoy, Billy Sayles and Jose Villanueva were present. 0-Attendance Issues: None 0-Approval of Minutes Ms. Garza announced that the February 2011 meeting minutes stated"Ms. Garza advised Mr. Morris to remind those in power that the City they run is actually run by the children and seniors in the community." It should read "Ms. Garza advised Mr. Morris to remind those in power that one's City is judged by the way one treats the elderly." Mr. Savoy made a motion to approve the minutes as amended. Ms. Garza seconded motion and it was unanimously approved. State of the Senior Center Report: Enriqueta Arredondo, Broadmoor Site Council Chairperson welcomed everyone. She reports that they are continuing their efforts to get everything in order since they just opened the doors not too long ago. She thanked the LCSS for their involvement in getting the center reopened. Ms.Arredondo also thanked Lindsey Edwards for her help in getting the brand new television donated by Physicians Health Choice. ►New Business: Introduction of Newly Appointed LCSS Members: Mr. Lewis introduced Mr. Villanueva as one of our newly appointed LCSS Members. Issues regarding Standardized Senior Center Site Council By-Laws: Mr. Lewis advised that the Program Operations Subcommittee held a meeting on March 1, 2011 regarding proposed revisions to the document. Ms. Oliver stated there were additional changes made at the March 1s' meeting and also during today's meeting. The revised document will be presented to the Program Operations Subcommittee for approval and final adoption by the Leadership Committee for Senior Services. Ms. Byrd made a motion to email the revised By-Laws to all LCSS members once all corrections have been completed. She recommended that each member send any suggested edits to Lisa Oliver within 72 hours of receiving the document. Mr. Savoy seconded the motion and it was unanimously approved. Mr. Lewis mentioned that we had one member that did not have an email address and noted that we should mail it to him for his review. Mr. Villanueva mentioned that he had spoken with Rosario Medina,Administrative Assistant,and informed her that he would give her the email address of a friend so we could send correspondence through his friend's email account. Ms. Munoz asked that the revisions be placed in a different color or highlighted when emailed to all LCSS Members so they are aware of what changes were made. Ms. Munoz also stressed that everyone read through the section regarding the By-Laws which now reads that it will not be adopted at the site council level but rather by LCSS ratification. The By-Laws will outline general oversight of all of the senior center site councils and then the site councils in turn will outline their own Standing Rules or Rules of Operation. Mr. Lewis stated they will govern themselves according to their Standing Rules. Once the amended By-Laws have been adopted they will be presented to the Site Councils so that everyone is clear on the reasons for the revisions and to outline clear expectations. ►Subcommittee Reports: Funding and Special Events: Ms. Munoz announced that Lindsey Edwards has graciously accepted to serve as Chairperson of the Funding and Special Events subcommittee. Ms. Munoz reported that the subcommittee is updating the annual calendar of events. The subcommittee is recommending that we revisit the Turkey Leg Fundraiser for this year. Ms. Lopez will be contacting the organization that sponsors"A Day of Giving,"Tele-Thon hosted by the Coastal Bend Community Foundation. Ms. Lopez will research agency selection criteria in effort to have Senior Community Services added to the Coastal Bend Community Foundation's list for the 2011 event. SCANNED 1 Ms. Munoz announced that the Subcommittee is also planning a Harvest Moon Ball fundraising event in the fall. This will become another signature event for the division, which will help raise funds to purchase items on our "unmet needs list". She mentioned that Ms. Edwards suggested that we be very specific on what our unmet needs are (i.e., is it an extra room at a facility, equipment for our facilities or is it something for the Meals on Wheels program. Ms. Munoz stated there is a planning committee that will be working on this event which includes Ms. Edwards, Ms. Gooding, Ms. Mondragon and Ms. Escamilla.The event is tentatively scheduled for September 2011. Ms. Edwards stated that the target audience for the Harvest Moon Ball will be business and health professionals. Program Operations: Mr. Lewis advised that everyone will be receiving a copy of the By-Laws soon for review and revisions. The Site Council Elections will be coming up soon and everyone's help is appreciated. He stated that not only members from the Program Operations Subcommittee committee can be involved. He invited all LCSS members to attend participate. Ms. Oliver reported that the elections occur every two (2) years. Senior Center members may serve as a Site Council Officer for one (1)term of two (2) years. Regular site council members are allowed to serve for Iwo (2)terms of (2) year terms. LCSS members are encouraged to attend and participate in the Site Council Orientations which are scheduled at each of the senior centers from March 16, 2011 —March 23, 2011. Nominations will be accepted from March 28, 2011 — April 1, 2011 from each of the senior centers. Nominations will be posted from April 4, 2011 —April 5, 2011. Elections will be held from April 6, 2011 — April 13, 2011.April 19, 2011 will be the Run Off Day, in the event that there is a tie. On April 21,2011 names of all elected members of the site council will be posted at the senior centers.The Site Council Officer Elections are scheduled on May 3, 2011 and May 4, 2011 at designated Senior Centers. The officers will be elected by all registered members of the Senior Center. The Installation Ceremony is scheduled for May 18, 2011 at the Broadmoor Senior Center. Officers will begin their term on June 6, 2011. Mr. Savoy asked who is eligible to vote for the site council. Ms. Oliver stated only registered members of the Senior Centers are eligible to vote at their"home"center. Mr. Lewis stated that senior center members cannot vote at multiple sites and may only vote at their"home"center. Program Evaluation: Ms. Martinez shared that comments from Zavala stated that the rice was not good. She reported that they received 225 Satisfactory comments and 2 Unsatisfactory comments for a total of 227 comments. Center Name Satisfied Unsatisfied Total Broadmoor Senior Center 0 0 0 Ethel Eyerly Senior Center 49 0 49 Garden Senior Center 27 0 27 Greenwood Senior Center 28 1 29 Lindale Senior Center 0 0 0 Northwest Senior Center 20 0 20 Oveal Williams Senior Center 44 1 45 Zavala Senior Center 57 0 57 TOTALS: 225 2 227 Ms. Martinez announced that there were comments from the Garden Senior Center regarding the parking lot. She advised that the issue is being looked into and that although it is taking a little time, the issue will be resolved. Comments from the Ethel Eyerly Senior Center outlined problems regarding the cleanliness of the center. Ms. Ochoa advised the committee that she would follow up with Lisa Oliver regarding the concerns. Ms. Martinez advised that another comment noted that cabbage and beans do not belong on same tray. There was also a request to not serve instant mashed potatoes. Another comment made was that there is much disruption created by people talking too much during the Computer Group sessions. Mr. Lewis advised the committee that whoever wrote the comment about the computer group is absolutely correct and they will work on addressing this issue. Ms. Martinez stated they are trying to push the comment cards at all the sites to get better results. Ms. Garza asked why the Broadmoor Senior Center did not have any comment cards that were turned in. Ms. Ochoa mentioned that the Broadmoor Senior Center just received their cards this week. Ms. Garza asked why the Lindale Senior Center did not turn in any comment cards either. Ms. Ochoa advised that they just didn't turn any comment cards in for this month. Ms. Ochoa announced that she will push to have 100% participation from all sites for next month. 2 ▪SCS Division Program Report: Ms. Munoz advised that a copy of the program report would be emailed to all members. Ms. Ochoa mentioned that this month's report will include the number of meals served and lost. Ms. Munoz urged all Subcommittee Chairpersons to review their goals and agendas and evaluate the additional time commitment required to complete the work of the Subcommittee. Ms. Munoz encouraged members to consider meeting independent of the regular scheduled Subcommittee meeting or conduct a teleconference if necessary to facilitate progress. She also noted that their work and support is greatly appreciated Ms. Munoz announced that the FY 12 City Budget process has been initiated. Ms. Munoz reported that we will be over expended next year if we continue on our current financial path. She shared that everyone is well aware that all costs have increased due to the state of the current economy. She noted that food costs have increased 20% from last year to this current year. Ms. Munoz stated that due to these increases we have had to make drastic cuts. We have omitted two part time Staff Assistant positions and currently have freeze on office supplies and equipment. The biggest impact has been on our Home Delivered Meals Program. Ms. Munoz announced that as of March 1, 2011 we have initiated an interest/waiting list for referrals to the Home Delivered Meals Program. At this current time we are not even prioritizing the callers who are requesting services. The only information obtained from these individuals include their name, address,age and telephone number. Staff will be out of the centers and "in the field" because we need to evaluate current active clients to ensure eligibility compliance. Our goal is to reduce our client roster by 135.We will present a Home Delivered Meal Waiting List Report and Senior Center Congregate Meal Program Status report next month. Ms. Munoz stated we are exploring other options including a fee based programming or an adopt a meal program. Other cost saving strategies will be explored. Ms. Ochoa provided a brief overview of the proposed Meal Cancellation Policy draft as distributed to the members. She reports that there were 539 lost units in February 2011. Ms. Ochoa reviewed the two options outlined in the proposed Meal Cancellation Policy. Mr. Lewis asked if there were any comments from the Senior Center Supervisors. Ms. Mondragon advised the committee that Garden Senior Center had 19 No Shows yesterday to 0 no shows today. Ms. Salinas advised that they had not made a formal announcement yet at Ethel Eyerly. Ms. Escamilla reported that Greenwood reserved 103 meals and 100 meals were served and all 3 members called to cancel their meal. Ms. Martinez announced that the B-Line is very strict so why can't we be strict with our Meal Cancelation Policy. Mr. Villanueva stated that if you have 2 No Shows then the RTA will kick you out of the B-Line program. Ms. Martinez stated that the Supervisors will need to follow up on the consequences of failing to adhere to the policy. Ms. Edwards made a motion to endorse Option 2 of the Meal Cancellation Policy. Mr. Savoy seconded the motion and it was unanimously approved. Mrs. Hobbs requested clarification regarding#5 to clearly outline whether members will be allowed three chances before they are suspended from reservation privileges. If.items to be placed on the next agenda: • Meal Cost(Program Operations Subcommittee agenda) ▪Public Comment: None ►Announcements: None ►Adiournment: The meeting was adjourned at 4:35p.m. 3