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HomeMy WebLinkAboutMinutes Leadership Committee For Senior Services - 04/05/2012Leadership Committee for Senior Services P1 C V C I V t Meeting Minutes Greenwood Senior Center JUN 13 2092 Thursday, April 5, 2012 ► The Meeting was called to order at 3:40 p.m. by Dotson Lewis, Chairperson. I CITY SECRETARY'S 10- Roll Call Roll call was conducted by Pat Byrd, Secretary. Members present included: Willie Hardeman, Dotson Lewis, Ida Hobbs, Breanna Rye, Maricela Rivera, Adelfa Martinez, Billy Ray Sayles, Cindi Mutchler, and Kenneth Mutchler. Vicki Garza, Hope Lopez, Edward Savoy, and Jose Villanueva were absent. ► Greenwood Senior Center members in attendance Diamantina De Los Santos - Site Council President, Reynaldo Valdez —Vice President; Olga Gonzales, and Juanita Morales introduced themselves as Greenwood Senior Center Site Council members. Gabina Bazan representing the Nueces County Seniors Inc. was also present. Mrs. De Los Santos provided an overview of current events and activities that are sponsored by the Site Council. Recent events included the Valentine's Day Coronation; Easter egg hunt; monthly dances and their breakfast bar. 0- Attendance Issues None ► Other Mr. D. Lewis noted that there still remains one LCSS member vacancy. Members are asked to solicit bin's from anyone who they would recommend as an LCSS member. The Program Operations Sub - Committee will review available bio's and make a recommendation to fill the vacancy slot. ► Approval of Minutes Minutes from the February 2, 2012 meeting were distributed for review. W. Hardeman requested a correction noting that he was present at the February meeting. A motion was made by B. Sayles and seconded by A. Martinez to approve the minutes as edited. The motion was unanimously approved. Elsa Munoz stated that future meeting minutes will be sent in "draft" format via e-mail to members for review and editing in a timely manner so that a final copy would be available at each meeting. * March 1, 2012 Retreat Highlights . Elsa Munoz reported that the LCSS 2010 -2015 Strategic Plan was reviewed and updated at the retreat. Mrs. Ida Hobbs has submitted an edited copy and it will be e- mailed to LCSS members for review and approval at the May meeting. ► New Business Adoption of proposed LCSS By -Laws: Lisa Oliver reported that the Program Operations Sub - Committee amended the current By -Laws to include an additional bullet in Section li B to read "authority for planning and oversight of Site Council elections ". Also to be included in By -Laws — "Members of the Executive Committee are also members of the Disciplinary Review Committee." A motion was made by P. Byrd and seconded by A. Martinez to accept the LCSS By -Laws as amended. The motion was unanimously. approved. Mrs. A. Martinez requested clarification on the type of items brought before the Disciplinary Review Committee. It was generally agreed that Senior Center Supervisors would use discretion in diffusing immediate problems with subsequent reporting up the chain of command and to the Disciplinary Review Committee as necessary. Mrs. D. Lewis stated that a Code of Conduct and Due Process procedures will be developed in the near future and presented to the LCSS committee for approval. Appoint Ad Hoc Committee for Election of Officers: D. Lewis stated that he would appoint an Ad -Hoc Election committee prior to end of the meeting. Lisa Oliver indicated that officers may serve two terms in succession. Current service status of officers: D. Lewis, Chairperson — 2 terms; P. Boyd, Secretary — 2 terms; V. Garza, Vice - Chairperson — 1 term. Adoption of the Updated Strategic Plan 2010 -2015: A motion was made by B. Sayles and seconded by 1. Hobbs to table the adoption of the updated 2010 -2015 Strategic Plan until the May meeting. This will allow members an opportunity to review the plan and provide feedback. The motion was unanimously approved. ► Subcommittee Reports Funding and Resource/Special Events: Report by E. Munoz Updates to the SCS Master Calendar of Events are as follows: • The Older American's Month Senior Day event was moved from May 25, 2012 to June 1, 2012 due to a schedule conflict with an RSVP Casino Bus Trip. • May is Older Americans month — a proclamation will be made at the end of April in City Council chambers. May 4 10 - Art from the Wise Heart will be held at Water Street Market from 5:30 p.m. to 9 :00 p.m. May 11 — Meals for Moms Event. Mother's Day cards will be delivered to HDM clients. 17th Annual Ms. Coastal Bend Senior Pageant will be held on June 24th at the Performing Arts Center at TAMU -CC. • May 14 and May 21 - various Senior Centers will host events in celebration of OAM. General Updates: • Staff will be coordinating four Senior Day Trips between now and December 2012. • July 19 - Corpus Christi Greatest Treasures Awards Banquet (Mayors Council on Aging) to recognize the accomplishments of Older Americans in Corpus Christi. • The first planning meeting for the Harvest Moon Ball will be held on April 10, 2012. • Elsa Munoz and Lisa Oliver met with officers from the Coastal Bend Community Foundation. An update will be provided to the Funding and Resource/Special Event Committee in May. • The annual Mayors for Meals event was held on March 21, 2012. Council Member Adler delivered meals on that day. Community partners including United Healthcare representatives Cindi Cruz -Perez and Tony Lopez, WellMed representative Breanna Rye and Mr. Michael Morris, Parks and Recreation Department Director also delivered meals. • Mr. Lewis will schedule a Town Hall Meeting with Congressman Farenthold in May (TBA).' • The Mayor's Council on Aging is conducting a community assessment for the Aging Texas Well Initiative. Committees will develop a self assessment on 6 components of an age friendly community. We are striving to be the first community in Texas to complete the self assessment. Program Operations Committee: Report by D. Lewis The sub - committee will host an additional April meeting to address items that were on today's agenda but were not covered (Older Americans Month Town Hall Meeting with Congressman Farenthold; Texas Conference on Aging; and proposed Code of Conduct and Due Process procedures). The sub - committee discussed the Senior Center membership fee proposal. L. Oliver reviewed her research on fees charged in other programs in Texas. After discussion, the committee decided to conduct additional research to provide more information to Senior Center members that justifies the need for other sources of revenue — i.e. cost of operating Senior Centers, aging infrastructure, city budget cuts, etc. A full report will be presented at the May meeting. Chairperson D. Lewis announced his appointees to the Ad Hoc Elections Committee: Eddie Savoy, Billy Ray Sayles and Breanna Rye. This committee will develop a slate of officers to present at the meeting next month. Program Evaluations Committee: Report by A. Martinez The overall impression is that comments are better. There were no comments received from the Broadmoor Senior Center. Please review comment cards report as distributed. Connie Reschman noted that the steamer is broken which may be attributing to the complaints regarding the mushy vegetables. The estimated repair cost for a steamer is $7,000. Mrs. A. Martinez will submit a report on site visits conducted at the senior centers by the Program Evaluation Sub - Committee during April. 2 No- SCS Division Program Report Connie Reschman, Interim Nutrition Coordinator, reviewed the Program Performance Data Report for February. She reports that we have placed 65 new clients on the Meals on Wheels Program as a result of normal attrition and waiting list updates. We are screening new referrals daily and are placing emergency clients on the program. Those who had been on the waiting list from March 2011 through March 2012 were contacted by telephone to update their status. Several declined the meal; some no longer needed the meal; a few had moved away or into long term nursing facilities and sadly a few seniors passed away. We will continue to maintain the freeze pending availability of additional funding and/or sponsorships. Ms. Munoz noted that Ms. Reschman had been doing an outstanding job in managing daily operations. ► Items to be Placed on _Next Agenda • Adoption of the Strategic Plan 2010 — 2015 • Senior Center Membership Fees • Election of Officers lo- Old Business None Relocation of SCS Administrative Office Update E. Munoz reported that the SCS Administrative office will be moving to the 3` floor (location of Parks and Recreation Administrative offices). The official move date is pending. The RSVP and SCP programs will be moving to Heritage Park. 0- Public Comment Gabina Bazan, Volunteer at Greenwood for 14 years, stated that the prayer which was previously said in English and Spanish was now mandated to be either in English or Spanish. She stated that there are members that speak only one language and thus do not benefit from the prayer when they cannot understand it. She would like to be able to return to praying in both languages. Olga Gonzales, member on Greenwood Site Council, AARP #4386 complained that RSVP and other programs at the center are in conflict with their organizations. Their organizations meet on Mondays and Wednesdays and the center is scheduling other activities and special programs which create a schedule conflict for her programs. Reynaldo Valdez, Greenwood Site Council Vice President had several complaints regarding the Greenwood Site Council President. He stated that she at times made independent decisions without input from other Site Council members, used profanity and did not have regular meetings. D. Lewis advised participants that they had 5 minutes to make public comments and that their issues would be taken under advisement. They were also advised that grievances should put in writing and they would receive a written response. lo- Adjournment: The meeting was adjourned at 4 - .57p.m. 3