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HomeMy WebLinkAboutMinutes Leadership Committee For Senior Services - 10/04/2012Leadership Committee for Senior Services Meeting Minutes Broadmoor Senior Center Thursday, October 4, 2012 ► The Meeting was called to order at 3:36 p.m. by Billy Ray Sayles, Chairperson ► Roll Call Roll call was conducted by I. Alvarado- Hobbs, Secretary. Members present: A. Martinez, P. Byrd, D Lewis, B.R. Sayles, C. Mutchler, K. Mutchler, H. Lopez, I. Alvarado- Hobbs, B. Rye, W. Hardeman, and E Savoy. M. Hawkins, A. Lee and J. Villanueva and V. Garza were absent No- Approval of Minutes Minutes from the September 13, 2012 meeting were distributed for review. A motion was made by P. Bryd and it was seconded by A. Martinez to approve the minutes. The motion was unanimously approved. ► State of the Senior Center Address Ms. Enriqueta Arredondo and Mickey Reyna, members of the Broadmoor Senior Center Special Events Committee, welcomed everyone to the Broadmoor Senior Center. Ms. Arredondo reported an increase in new members and the center was doing well. Ms. E. Munoz was recognized by Ms. Arredondo for her birthday. ► New Business • A recommendation has been made to organize an Ad Hoc Committee to provide oversight, make recommendations and provide direction to the Site Council at the Lindale Senior Center. • L. Oliver presented the SCS FY 2013 City Budget Overview. The budget year began on August 1, 2012 for the operation of the Senior Centers. The operating budget for Senior Centers is as follows: Total FY 2013 Budget: $1,184,549.06 Personnel Services— 52% $619,620.06 Operating Costs — 24% $281,669.00 Allocations — 24% $283,260.00 • A revenue estimate is projected in the budget. Revenue for the year is drawn from fee based classes offered at the Senior Centers. Currently, Zumba and general exercise classes are offered. The estimated fees are projected at $17,000. Last year's close out was $9,132. The goal is to increase the number of fee based classes to generate more revenue into the general fund. Center rentals are another revenue source. The estimated amount for this year is $42,000. Last year's close out was $33,392. 1 ► Program Operation • Senior Center Site Council Standing Rules: Northwest, Oveal Williams, Zavala, Lindale and Greenwood Senior Centers have not submitted their standing rules. We will be sending out templates for these site councils to use to outline their standing rules. The Ethel Eyerly Senior Center standing rules were reviewed and recommended changes will be forwarded. • Broadmoor and Zavala Special Events Committees will also receive templates to enable them to outline their operating procedures. The templates should be returned by Thanksgiving 2012. • Senior Center and Nutrition Site Census Reviews will be analyzed for recommended hours of operation for FY 2013. Levels of participation in the meal program and center activity reports will be evaluated. They should be returned by October 31, 2012. • A survey will be distributed for FY 2013 to the Nutrition Sites to recommend hours of operation. The center will receive a form with the current dates and times they operate and they may fill in the days and hours they prefer. The form will also include a comments section. The surveys should be returned prior to the November meeting. • The 21 Century Senior Centers Town Hall Planning Report. It was recommended two representatives from the Program Operations and Program Evaluation Committees form an Ad Hoc committee to coordinate the town hall meetings. The meetings are to increase participation at the senior centers, to target baby boomers and obtain feedback from the public as to what they want to see at the centers. The plan is to have at least four town hall meetings in the community. The recommended areas include the Northwest area, the Del Mar Economic Development Center, and a business, such as Fun Trackers, or a church in Flour Bluff instead of the senior centers to attract more people. Lisa will be working on developing an internet survey. • Mr. Sayles wants to complete the standing rules by the end of the year and has assigned Dotson Lewis to assist Lisa Oliver with the project. ► Funding & Resources /Special Events • The Harvest Moon Ball will be held Saturday, October 6, 2012 at the Corpus Christi Town Club. Table sales have been exceeded and tickets are being sold for individual seating. No response has been received regarding the "sponsor" of one representative from each center. It is essential that all LCSS members attend the event and secure silent auction items. Harvest Moon Ball is the signature event and full participation from LCSS members is very important. • No dates for the senior trips have been set as of this date. Planning is ongoing. • The Reliant Energy Fall Festival at Cole Park had great participation with approximately 300 attendees. • The Annual Holiday Dinner will be held Thursday, December 13, 2012 from 2:00 p.m. — 7:00 p.m. at the American Bank Center. Sponsorship packets have already been sent out. Tickets are $7 for Senior Center members and $10 for guests. The event will include dinner, a live band, dancing, door prizes, bingo, and a tree forest contest. New items will be incorporated into the event. Each LCSS Committee member is asked to provide one or two door prizes or secure a 2 sponsor to encourage support for the event. B. Rye advised sponsors for the event and door prizes are still needed. • The Veterans' Day event is going to be November 9 1h and the details are being finalized. ► Program Evaluations • C. Reschman reported on the meal comment cards. The cards were reviewed and the results would be shared with the kitchen staff. E. Munoz reported that comment cards are not edited. Mr. Savoy indicated the length of time prior to obtaining a response is a concern. E. Munoz suggested a possible hotline be established to enable prompt reporting of negative responses for the meal service and the committee should discuss the item further. B. Rye suggested the cards be scanned and emailed to C. Reschman for a faster response. In addition, E. Munoz suggested the committee consider another type of feedback mechanism. Responses received have only addressed the food service program and other services need to be addressed. ► SCS Division Report • C. Reschman reported on closing out the contract grant year with DADS and the Area Agency on Aging. Four units were short on the home delivered meals for the contract year. Congregate meals were on target. The new contract year FY 2013 started October 1, 2012. The dishwasher is still in need of repairs and the steamer will need to be serviced. Two interns from Texas A &M Kingsville were a tremendous help this week at the NESC site. • Mr. Sayles inquired if out sourcing is still being pursued. E. Munoz indicated the bid proposal was completed. It was determined the City of Corpus Christi NESC can provide the most cost effective operations of the facility rather than out sourcing to a provider. • L. Oliver reported on events. Two flu shot clinics will be held at each of the senior centers in partnership with the Health Department. The Health Department accepts most insurances; Humana, Physicians Health Choice, Medicare, Medicaid. If insurance is not provided a $20 co- pay will be assessed. The event will be open to the public. The vaccine used this year is specifically targeted for older adults. • On October 16 staff will be at the Del Mar Economic Development Center to assist the public with their Medicare Open Enrollment in partnership with the Area Agency on Aging. Benefits counselors will be on hand to provide one -on -one assistance. If the public is unable to attend the service may be provided at the senior centers with an appointment. • Elder Abuse Prevention Day is October 16 and the week of October 15 is "The Week Without Violence ". A special program, in partnership with Adult Protective Services, will be held at the Greenwood Senior Center from 8:00 a.m. to 12:00 p.m. The flyer will be emailed. The event is open to the public. • E. Munoz announced a new Administrative Assistant will be starting next week. Interviewing for a Nutrition Program Coordinator will begin and the position should be filled within the week. • The Senior Center Supervisors attended a Benefit's Counseling level I and II Certification Training. Part time staff attended level I certification training. Upon testing, they will receive 3 state certification. Full time staff attended level II certification training and it was very intensive. E. Munoz stated that she was "extremely proud of the staff" and was looking forward to increasing the benefit counseling outreach within the community. • E. Munoz announced that several events are planned for the upcoming months providing opportunities for LCSS member attendance and participation. She encouraged support of the events so feedback and guidance could be provided by the members to improve the services. It is an opportunity for the committee to monitor the services. It is good for the community to know the city has an actively involved Leadership Committee for Senior Services. • L. Oliver introduced Lisa Vargas as the new Senior Center Supervisor at the Broadmoor Senior Center. No- Agenda Items for November 2012 Meeting • Review and approval of the Texas Department of Agriculture Grant — November 2012 • New Fiscal Year for Area Agency on Aging October 1, 2012 — Overview of Units of Service /Grant Amount No- Old Business None ► Public Comment None No- Adjournment The meeting was adjourned at 4:37 p.m. 4