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HomeMy WebLinkAboutMinutes Leadership Committee For Senior Services - 11/01/2012Leadership Committee for Senior Services Meeting Minutes Garden Senior Center Thursday, November 1, 2012 ► The Meeting was called to order at 3:39 p.m. by I. Alvarado- Hobbs, Secretary. ► Roll Call Roll call was conducted by I. Alvarado- Hobbs, Secretary. Members present: A. Martinez, P. Byrd, C. Mutchler, K. Mutchler, H. Lopez, W. Hardeman, M. Hawkins, and E. Savoy D. Lewis, B. Rye, B. Sayles, A. Lee and J. Villanueva and V. Garza were absent. A. Lee and J. Villanueva resigned. No- Approval of Minutes Minutes from the October 4, 2012 meeting were distributed for review. I. Alvarado -Hobbs stated a correction to the members absent be changed to reflect V. Garza as absent. A motion was made by P. Byrd and seconded by A. Martinez to approve the minutes as corrected. The motion was unanimously approved. No- Other K. Mutchler recognized Gloria Gooding as the founder of the Harvest Moon Ball and Shelly Smithwick for her hard work and dedication in serving the senior community. E. Munoz advised on November 13 the City Council will be honoring the entire committee, along with the 2012 Corpus Christi Cares Champion, Dr. Jifi, for his major sponsorship of the Harvest Moon Ball. Personal commitments were made by Dr. Jifi and Gloria Gooding to adopt Meals on Wheels clients. Individuals who have been on the Meals on Wheels waiting list for a year will come off due to their commitment along with the proceeds from the Harvest Moon Ball. The Committee will conduct a check presentation in the amount of $11,536.05 at the November 13 Council Meeting. No- State of the Senior Center Address Curt Allen, Chairperson, Garden Senior Center Site Council, was absent. No State of the Senior Center Address was given. No- New Business Review and Approve FY13 Texas Department of Agriculture Grant Proposal • E. Munoz reported the review for the FY13 Texas Department of Agriculture, Texans Feeding Texans Grant: Home - Delivered Meal Grant. This funding source supports the cost of food for the Meals on Wheels Program, the Outreach Worker position, currently held by Enoch Maldonado and a Staff Assistant position. The application was submitted by C. Reschman, 1 Nutrition Program Coordinator in October. We have been conditionally approved. In December we should be notified of the amount to be received. The grant amount should be equal to or greater than the current year amount of $117,000. A request for endorsement to continue grant applications was made. FY13 ENP Grant and Service Goals Review • L. Oliver presented the information for the FY13 ENP (Elderly Nutrition Program) Grant and Service Goals Review. A detailed summary will be emailed to the members. Home Delivered Meals Budget — $842,568 Total number of Units (Meals Delivered) - 144,855 Anticipated Area Agency on Aging (AAA) for DADS Units — 63,946 Local Allocated Units — 28,614 Meal Contribution Units- 2,060 Per Unit Reimbursement by Area Agency on Aging (AAA) for DADS - $4.95 Whole Unit Rate (Actual Cost) Per Unit- $5.82 Congregate Meals Budget (Meals Served at Senior Centers) - $633,954 Total number of Units (Meals Served) — 101,498 Anticipated Area Agency on Aging (AAA) for DADS Units — 60,014 Local Allocated Units — 37,484 Meal Contribution Units -4,000 Per Unit Reimbursement by Area Agency on Aging (AAA) for DADS - $5.69 Whole Unit Rate (Actual Cost) Per Unit - $6.25 Legal Assistance Budget (Benefit's Counseling) - $16,436 One -on -One detailed information provided for Medicare, Social Security and Food Stamps Total number of Area Agency on Aging (AAA) Units — 143 Per Unit Reimbursement by Area Agency on Aging (AAA) for DADS - $84.53 Whole Unit Rate (Actual Cost) Per Unit - $93.92 1 Unit of Service = 1 Hour LCSS 2012 Annual Report • LCSS 2013 Annual Report — E. Munoz report the City Council requests an annual report for the goals and initiatives of the LCSS. The Executive Committee will develop the report and submit to the City Secretary's Office. 2 lo- Subcommittee Reports Program Operations • I. Hobbs reported Ethyl Eyerly has developed Standing Rules. The Site Council has approved the rules. The request was made for approval by the Committee. The Standing Rules need to be sent to centers as a template. P. Byrd reported Standing Rules are operating procedures for the Site Councils. The Standing Rules establishes criteria for meetings, reporting, bookkeeping, meeting guidelines. Motion was made by K. Mutchler to approve the Standing Rules and seconded by M. Hawkins. Motion carried. D. Lewis and L. Oliver will create the template for the Special Events Committee and distribute by Thanksgiving. • Census data for the 19 hour Nutrition Sites was reviewed. A survey was developed to be distributed to each center for comments regarding times, dates and hours. One week will be allowed to complete and compile results. • 21 Century Town Hall Ad Hoc meetings will be held in November. I. Hobbs and B. Sayles will be representing the Program Operations Subcommittee. A request was made for two members from the Program Evaluation Committee to attend. E. Savoy, A. Martinez, and W. Hardeman will attend. • On October 9 1h a meeting was held with the members of the Ethel Eyerly Senior Center to inform them of the upcoming renovations. Community Development Block Grant (CBDG) funds have been approved for restroom and HVAC system renovations. The facility will be closed from January 2013 — June 2013 for work to be performed. Alternative locations in Flour Bluff are currently being considered to ensure the Nutrition Program continues and possibly one center activity included if space is available. C. Mutchler suggested contact be made with the Pastor from the Waldron Road Baptist Church for a possible site location. Funding & Resource /Special Events • K. Mutchler reported the 2013 Calendar of Events has been revised. • The week of March 11 -15 has been updated to reflect free legal advice for seniors provided by law students at the Senior Centers and Senior Law Day will be held at the American Bank Center. The date will be confirmed. The one day event is popular in other communities. • Mayor's for Meals Day is March 20th. Elected officials will be invited to deliver for Meals on Wheels program. We have participated for the previous four years. • Flyers have been sent for Saturday's Coastal Bend Walk for Memory event at the bay front. We are looking for participants. • A Memory Screening event will be held on November 13 at Spohn South Hospital. • The Harvest Moon Ball was a success. It is important to obtain as much participation as possible from the LCSS membership. Funds from the event directly impact the senior community. • A Senior Trip to L'Auberge Casino Resort in Louisiana is being planned for the first week in December. 3 • The 29 Annual Holiday Dinner on December 13, 2012 was discussed. It was requested each LCSS member provide a door prize of $25 or more. Wellmed has committed to a $1,000 donation. Tickets will be $7.00 for presale wrist bands and $10 at the event. Advance tickets are available until December 51n • Senior Center Veteran's Day celebrations will take place November 8 1n 91h and 12 Partnerships should be developed for 2013 with the City of Corpus Christi, the Lexington and Veteran's Band to promote Veteran's Day celebrations. Program Evaluations • A. Martinez reported on the October comment cards. A total of 425 cards were distributed, 403 cards were returned; 314 reported satisfied; 89 not satisfied. Cards indicated 73.88% of those responding were satisfied. Facility issues included roofs leaking. Issues indicated regarding menu items were specifically green beans. C. Reschman, Nutrition Program Coordinator will meet with the cooks and kitchen staff regarding the menu items. E. Munoz commented she contacted the individual that indicated they were not satisfied on the comment card and addressed their concern. ► SCS Division Program Updates General Highlights • E. Munoz reported Kathleen Ramos is the new Administrative Assistant at City Hall. Connie Reschman was promoted to Nutrition Program Coordinator. • E. Munoz and L. Oliver met with Ethel Eyerly Senior Center members to advise of pending renovations in 2013. Funding obtained is specific to restrooms and HVAC system not for building repairs. • Ethel Eyerly and Lindale Senior Centers are operating under "fire watch" status. No fire alarm systems are operating at either location. A fire drill was conducted at the Lindale Senior Center. Funding is currently not available to replace the fire alarm system at Lindale. • E. Munoz reported the LCSS has two vacancies. A. Lee and J. Villanueva have submitted their resignations. Ms. Lee has resigned due to health reasons and Mr. Villanueva has a conflict with his employment. Elena Barrientos has submitted her Biographical Information Form to the City Secretary for appointment to the committee. No meeting will be held in December due to the 29 Annual Holiday Dinner, therefore if the city council appoints in December a special or emergency meeting will be called in late November. Program Performance Review • C. Reschman reported the Senior Center Supervisors are compiling client updates. She will be conducting monitoring visits for intakes. • C. Reschman and J. Alonso interviewed a candidate for the 19 hour laborer position at the kitchen. J. Alonso will post the cook position within the next two weeks. 4 • School children from Smith Elementary will be doing arts and crafts projects for the home bound seniors. Senior Center Operations Report • L. Oliver reported a partnership with the Area Agency on Aging (AAA) for Benefits Counseling. Senior Center Supervisors report to the AAA Office, at 2910 Leopard Street, on a rotating basis five days per week from 1:30 — 4:30 p.m. to meet Benefits Counseling units and provide support to the AAA. The project began last week and will continue through December 2012. No- Agenda Items for December 2012 Meeting No Meeting No- Old Business Lindale Site Council Oversight Ad Hock Committee Report • E. Munoz and L. Oliver met with the Lindale Site Council. Issues identified were image, attendance, following By -Laws, and leadership. It was recommended to the Site Council not to hold an election for the six vacant seats, rather to continue with the five members. They were encouraged to build on new relationships and recruit new members for the meeting in February when elections can be held. No- Public Comment None No- Adjournment The meeting was adjourned at 4:50 p.m. I: