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HomeMy WebLinkAboutMinutes Leadership Committee For Senior Services - 01/10/2013 Leadership Committee for Senior Services Meeting Minutes City Hall Basement Training Room Thursday, January 10, 2013 The Meeting was called to order at 3:35 p.m. by B. Sayles, Chairperson. ► Roll Call ► Roll call was conducted by I. Hobbs. Members present: B. Sayles, I. Hobbs, A. Martinez, P. Byrd, C. Mutchler, K. Mutchler, H. Lopez, W. Hardeman, V. Garza, B. Rye, and E. Savoy. D. Lewis, A. Martinez, and M. Hawkins were absent. I. Hobbs stated M. Hawkins has had three absences. E. Munoz reported M. Hawkins will not seek reappointment due to conflicts with her employment. Approval of Minutes ► Minutes from the November 1, 2012 meeting were distributed for review. A motion was made by E. Savoy and seconded by I. Hobbs to approve the minutes. The motion was unanimously approved. New Business ► New LCSS Member Endorsements – (2) Community at Large Vacancies and Member Reappointments  Two Community at Large vacancies need to be filled. Biographical Information was distributed along with a ballot sheet for voting. C. Mutchler indicated Ms. Flores was very helpful during the Harvest Moon Ball. After voting was completed it was moved to endorse Maria Elena Barrientos Flores and Jose Mario Gomez to the City Council for appointment.  Reappointments for current members whose terms are expiring in February 2013 were discussed. B. Rye, H. Savoy, W. Hardeman, B. Sayles are seeking reappointment. P. Byrd, M. Hawkins, and D. Lewis do not wish to be reappointed to the committee due to health and work issues. Identify Key Strategies and Goals  The Committee will review the 2012 Strategic Plan to determine the current status. The item was tabled for the next meeting. The LCSS Annual Report for 2012  E. Munoz indicated the report captures key items the committee worked on throughout the year. If, after reviewing the report, members wish to add items they may do so no later than Friday, January 11, 2013. 1 Subcommittee Reports ► Program Operations st  I. Hobbs reported on the Joint Ad Hoc Committee 21 Century Town Hall Meetings. Two meetings were held with approximately 25 participants in attendance. Data collected included: increasing adult learning activities; providing activities for younger seniors; changing the names of the senior centers; providing child care at the centers; marketing to Winter Texans; and promoting the senior centers. Due to low attendance levels, two additional meetings will be held. The next meeting will be held on the northwest side of the city by the end of January and the second is planned for February at Doctor’s Regional Hospital, both in the evening. The feedback will be compiled by the end of February and presented to the committee in March. L. Oliver will provide the committee members with the questions asked during the meetings.  Site Council elections are scheduled for 2013. The election procedures were reviewed and a schedule was developed as follows: th March 11 - 15 - Overview of Site Council Responsibilities (Presented by Active and Former Members) nd March 18 - 22 Candidate Orientation (Power Point Presentation Presented by Staff and/or LCSS Members) st March 25 - April 1 - Nominations th April 2 - 5 – Nominations Posted th April 8 - 12 - ELECTIONS th April 16 – Run-Off Elections (If Necessary) th April 18 – Post New Site Council Lists rd March 22 & 23 – Officer Elections th Friday, May 17 at 2:00 P.M. - Installation of the Site Councils’ Ceremony (Location to be Announced Later)  Changes were made to the election procedures. They will be forwarded to the members for approval at the February meeting.  L. Oliver gave the Program Operations Committee review of the Center Activity Data. The Senior Center Activities Monthly Report was distributed. There are two categories, Senior Center Activities and Nutrition Program. Senior Center Activities includes physical fitness, recreation, special programs, presentations, and arts and crafts. The Nutrition Program is congregate meals. The purpose of the report is to provide the number of participants for activities and the number of congregate meals served at each center on any given month. The numbers for October and November at Ethel Eyerly are inflated due to senior centers being used as polling sites for elections.  Operating Procedures for Senior Centers Special Events Committee. Some of the centers do not have site councils. Lisa Oliver has been working with Broadmoor and Zavala Nutrition Sites to develop procedures for them. Funding & Resource/Special Events 2  K. Mutchler reported the chairperson for this subcommittee has changed to B. Rye. C. Mutchler stated she and K. Mutchler will continue to chair the Harvest Moon Ball. B. Rye reported that the master calendar was reviewed and updated. The Holiday Dinner 2012 was a success. A meeting will be held next week to provide an overview of the event and a report will be given at the next meeting. I. Hobbs asked for more participation from the committee for events. Special accommodations should be made for committee members to attend events free of charge to encourage more participation especially for the Harvest Moon Ball. K. Mutchler stated if finances are an issue, provisions are made for a member’s attendance at any event. It is important for the committee to stand together. B. Sayles stated all the committee members should make a commitment to do a better job to attend events and be involved.  No Martin Luther King event is planned by the LCSS. RSVP, the Senior Companion Program, along with the City of Corpus Christi will be hosting events. th  The Senior Day at the Capitol is February 12. D. Henry, Senior Center Supervisor at Ethel Eyerly, will be coordinating the event with L. Oliver. th  A chair volleyball tournament will be held February 28. More details will be provided at the next meeting. This event is very popular with the seniors.  SCS is partnering with the Texas Rio Grande Legal Services to host Senior Law Day. Law students will provide legal advice and assistance with legal issues including wills and advanced directives at select senior centers the week after the general conference. th  Mayor’s For Meals will be held March 20. The event provides an opportunity to increase public awareness of the Meals on Wheels program. The Mayor and members of the City Council are invited to deliver meals to clients. A Food Handler’s Permit is not necessary to volunteer.  L. Oliver is spearheading a Cycles for Meals event in March. This would be a fundraising event working with motor cycle clubs in the area.  SCS is collaborating with the National Council on Aging to present a Heart Healthy Program th event to be hosted at Lindale Senior Center on March 26 prior to the Tuesday night dance. The NCOA will provide a speaker, refreshments and food, along with sponsoring the dance. Program Evaluations  E. Savoy reported December was a light month. Out of 112 responses, seven noted concerns and/or negative comments. P. Byrd reported that the green beans have changed and are very good now. SCS Division Program Updates ► Program Performance Review  E. Munoz reported that D. Rodriguez has transferred to the Director of Parks and Recreation office. K. Ramos is temporarily filling her position as Management Aide.  L. Oliver reviewed the Program Performance Report as distributed. Senior Center Operations Report 3  The City Council will be awarding the contract for the renovations at the Ethel Eyerly Senior Center before the end of January. The Congregate Meal Service should begin at the Waldron Road Baptist Church on or about March 4, 2013.  Senior Community Services will participate in a focus group for the Regional Transportation Authority (RTA) regarding the bus token program. Due to funding constraints the program may be eliminated. We have approximately 43 individuals who utilize the program for transportation to and from senior centers. The cost is $2.50 round trip. SCS staff will update the committee at the next meeting. Agenda Items for February 2013 Meeting ► Review 2012 Strategic Plan key strategies and goals to assess progress and “next steps”. Review Holiday Dinner 2012 Final Report. Report on RTA Bus Token Project update. Old Business ► None Public Comment ► Mr. Hoodye, Site Council President from Oveal Williams Nutrition Site, recognized Karen Weaver, Site Supervisor, for her work at the center. Mr. Hoodye stated the center is attempting to increase their membership and mentioned several events being planned. He indicated that he, and other members, were unhappy with the reduced hours at Oveal Williams and requested the reduced hours be “shared" with other Senior Center locations on a rotating basis. Adjournment ► The meeting was adjourned at 4:52 p.m. 4