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HomeMy WebLinkAboutMinutes Leadership Committee For Senior Services - 03/07/2013Leadership Committee for Senior Services Meeting Minutes Garden Senior Center Thursday, March 7, 2013 ► The Meeting was called to order at 3:45 p.m. by B. Sayles, Chairperson. ► Roll Call Roll call was conducted by I. Hobbs. Members present: B. Sayles, I. Hobbs, C. Mutchler, W. Hardeman, B. Rye, and E. Savoy. A. Martinez, V. Garza, H. Lopez, and K. Mutchler were absent. I. Hobbs stated V. Garza has several absences. E. Munoz stated a confirmation of the absences and verification of the policies will be performed and a report back to the committee will be made. No- Approval of Minutes Minutes from the February 7, 2013 meeting, with corrections, were distributed for review. A motion was made by I Hobbs and seconded by E. Savoy to approve the minutes as corrected. The motion was unanimously approved. ► New Business Review New LCSS Member Biographical Information Forms • The Biographical Information Form for Suzanne K. Beltz was distributed. A motion was made by B. Rye and seconded by E. Savoy to recommend S. Beltz to the City Council for appointment. The motion was unanimously approved. • A motion was made by B. Rye to submit all Biographical Information Forms, as recommended, to the City Council for appointment and seconded by E. Savoy. The motion was unanimously approved. Review and Approve Revisions to the Consolidated Senior Center By -Laws • A motion was made by I. Hobbs and seconded by B. Rye to table this agenda item. The motion was unanimously approved. LCSS Annual Retreat Plans • By Executive Order, B. Sayles, Chairperson, rescheduled the Annual Retreat to May 2013, pending the City Council membership appointments scheduled for March 19, 2013. 1 Senior Day at the Capitol Report • Due to the absence of H. Lopez, the designee by the committee to attend the event, I. Hobbs presented a report. A power point presentation was provided by L. Oliver and reviewed. I. Hobbs stated she attended the event in Austin on Tuesday, March 5, 2013 and reported the group met with legislators, Todd Hunter and Abel Herrero. Ms. Hobbs stated, in the future, because we do not always have the opportunity to meet face to face with our legislators, it would be beneficial to be prepared with questions and issues that directly affect the senior community in our legislative district. A reception was held in the evening and the event was well attended. ► Subcommittee Reports Program Operations • I. Hobbs reported on the Joint Ad Hoc Committee 21 Century Town Hall Meetings. The questions which were asked during the town hall meetings have been sent out to the LCSS members for their responses. The feedback has been compiled from all of the meetings and will be forwarded to the committee members as well. The information will be discussed during the Annual Retreat to be held in May 2013. • B. Sayles reported the guidelines for the Site Council elections have been done. The current site council members should be recruiting for new members. Orientations will be conducted by the current site council members, staff and LCSS members. • The Special Events Committee Guidelines 2013 -2015 were distributed for review. A motion was made by E. Savoy and Seconded by I. Hobbs to accept the changes to the guidelines as written. The motion was unanimously approved. • B. Sayles stated the Disciplinary Subcommittee needs legal guidance for due process and the committee should pass information to the City Attorney's office for review. Because W. Hardeman is very knowledgeable in this field E. Savoy moved that W. Hardeman join the Disciplinary Subcommittee. The motion was seconded by I. Hobbs and passed unanimously. Funding & Resource /Special Events • B. Rye reported that Senior Law Day was a very successful inaugural event. Approximately 280 were in attendance, and all of the reviews were very positive. In conjunction with Senior Law Day, during the week of March 11 — 15 th , law students will be at various senior centers to provide free legal advice to the senior community. • Mayors for Meals will be held on Wednesday, March 20 LCSS members were asked to show their support and volunteer to deliver meals for the Meals on Wheels program on that day. • Cycles for Meals is currently on hold due to lack of support at this time. The event will be placed on the calendar for a later time. • On Tuesday, March 26 at Lindale Senior Center the NCOA will hold the "Join the Pacemakers" event. The NCOA will sponsor the Tuesday night dance at the center. Two local cardiologists will be in attendance to educate the public regarding new pacemakers and heart rates. • The Senior Trip to Coushatta is scheduled for April 10 — 12 The bus is already more than half full. 2 • Planning for the next Harvest Moon Ball will begin this month. E. Munoz will provide further information. • The Planning Committee for the Tuesday Night Dance at Lindale Senior Center is retiring. The event has a long standing history and E. Munoz has been recruiting at the center on Tuesday nights for volunteers for the committee. Per a suggestion from E. Munoz, B. Rye inquired if the LCSS would consider performing the functions of the current Planning Committee, if volunteers cannot be obtained, to allow the event to be ongoing. It was determined the current committee has approximately eight to ten members. E. Savoy stated the Site Council at Ethel Eyerly takes care of their dances and it is very popular. It was determined I. Hobbs and E. Munoz would meet with the dance coordinators the following Tuesday night to review what the Planning Committee is responsible for and report back to the LCSS. • B. Rye gave the report from the Holiday Dinner close out. Over 200 seniors were at this year's event. The event was profitable at $1,194.92. However, the profit does not take into account various other factors, such as man hours. E. Munoz wanted to know if the committee wanted to continue the event. A motion was made by C. Mutchler to continue the Holiday Dinner and seconded by E. Savoy. The motion passed unanimously. B. Rye stated the event should continue to charge $7.00 for senior center members and $10.00 for all others. The group wanted an assurance that next year's event would not be on the same day as the RSVP event. E. Munoz stated the event has already been booked with the American Bank Center and the RSVP program has been informed of the date. Program Evaluations • E. Savoy stated A. Martinez was to present the report, however she was not able to attend. E. Savoy reported on the February 2013 Comment Cards. The number of intakes was 220 and responses received were 202. Of those, 179 (89 %) were satisfied with the food service and 23 (11 %) not satisfied. W. Hardeman and E. Savoy will begin calling those individuals who are not satisfied as soon as possible to investigate further. ►SCS Division Proeram Undates General Highlights • E. Munoz reported on the Ethel Eyerly construction project. E. Munoz stated the move to the temporary location, the Waldron Road Baptist Church, was complete. The members of the congregation of the church have been very helpful and supportive. E. Munoz and R. Curan from the City of Corpus Christi met with the Engineering Department and will monitor the progress of the construction. E. Munoz will update the committee with the progress. Program Performance Review • C. Reschman reported 170 individuals were currently on the Meals on Wheels waiting list however the center supervisors should be placing 40 to 50 within the next two weeks. E. Munoz and C. Reschman went to the Meals on Wheel state conference in San Antonio. During the conference they were given the opportunity for a site visit to Christian Senior Services. The center currently serves 3,700 meals per day. C. Reschman stated she received very good information from the conference, site visit, and various vendors. Food Bank monitoring will 3 begin next week for those centers that participate. C. Reschman performed center inspections. During the inspections deficiencies identified were corrected. Senior Center Operations Report • L. Oliver was at a TRAPS conference in Lubbock and no report was provided. ► Agenda Items for April 2013 Meeting • Harvest Moon Ball • Finalize Retreat Dates No- Old Business 2012 Strategic Plan Progress Report • B. Sayles reported that Program Operations is aligned with the plan. I. Hobbs will distribute the information to the LCSS members. ► Public Comment re i- ► Adjournment The meeting was adjourned at 4:45 p.m. 4