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HomeMy WebLinkAboutMinutes Leadership Committee For Senior Services - 06/06/2013 Leadership Committee for Senior Services Meeting Minutes Lindale Senior Center Thursday,June 6, 2013 ► The Meeting was called to order at 3:42 p.m. by B. Sayles, Chairperson. ►Roll Call Roll call was conducted by I. Hobbs. Members present: B. Sayles, I. Hobbs, E. Savoy, A. Martinez, H. Lopez, S. Beltz, R. Irwin, E. Flores, C. Mutchler and K. Mutchler. Members absent: B. Rye,V. Garza, L. Hardeman, W. Hardeman, and Jose Gomez. ►Consider Committee member Attendance Issues None No-Approval of Minutes • Minutes from the May 2, 2013 meeting were distributed for review. A motion was made by R. Irwin and seconded by E. Savoy to approve the minutes. The motion was unanimously approved. ►Lindale Special Events Committee Update • Ginger Bryant, Lindale Special Events Committee member, was absent. R. Irwin reported on the upcoming events. Father's Day celebration and dance are the two main events. In addition, the Tuesday Night Dance is still ongoing. No-Old Business Summary of May 2013 LCSS Retreat and Discuss"Next Steps" • B. Sayles requested I. Hobbs read the summary from the retreat. It was decided the summary would be read under the committee report. ►New Business Endorse New LCSS Member to Fill Community at Large Vacancy • B. Sayles requested time to review the Biographical Forms distributed to the members. E. Munoz suggested the members should take time to review the candidates and that the floor be open for discussion. After discussion among the members it was moved by S. Beltz, and seconded by C. Mutchler that the committee make two endorsements on the ballot, marked as one and two. Motion carried. After ballot voting was completed it was determined that Laurel Garza be the first endorsement and Tammy Longino, is the alternate. E. Munoz stated, for the benefit of new members, that City Council may or may not consider the recommendations of the committee for appointment. 1 Overview of Proposed LCSS Ordinance Revision • E. Munoz explained an ordinance revision may need to be made to LCSS in order to add an Ad Hoc Committee. This item will not be on the City Council agenda until possibly August due to the budget discussions currently taking place. It may be submitted by M. Morris, Director of Parks and Recreation or another option may be considered. E. Munoz will follow up upon meeting with the director. ►LCSS Subcommittee Reports Program Evaluation • E. Savoy reported contact was made from response cards received in April. Overall the response was positive. However, one complaint was received regarding the meal service. • Other comments were regarding the "spinning of the ball" during chair volleyball. E. Munoz stated the "spinning"was acceptable because it is considered a playing strategy. • A. Martinez reported out of a total of 191 responses in May, only two were complaints. • E. Savoy inquired if E. Munoz could provide any information regarding when the potholes in the parking lot would be filled at Garden Senior Center. C. Mutchler suggested he could go "online" at cctexas.com and submit the information regarding the location of the potholes to be filled. E. Munoz stated that funding was inadequate for facility repairs at this time and suggested the "pothole patrol" may be a resource. Program Operations • I. Hobbs reported she emailed the revised information from the Town Hall Meetings to the members and staff prior to the LCSS meeting. Several steps need to be implemented to move forward, such as: assign components of the survey to the appropriate strategic issue of the Strategic Plan; redistribute, in a revised form, feedback to the LCCS again to identify five short and long term goals; collect identified goals from the LCSS and determine a consensus; discuss and determine the feasibility and assignment of responsibility for each goal; and present the findings to the City Council with the committee's recommendations. I. Hobbs moved that the steps be accepted. B. Sayles called for a discussion. • Program Operations recommended to the Evaluation Committee that they consider creating a new form to include information from other programs, not just nutrition. • The subcommittee would like to continue researching membership fees, review/revise the standards of conduct and introduce them to new members, review monthly activity data at the centers to enhance programs, Site Council oversight - encourage all centers to establish "Standing Rules" as Ethel Eyerly, conduct a summit in June, determine Site Council versus staff responsibilities, and coordinate an annual audit per the accounting statute. • I. Hobbs stated the subcommittee would like to review the process for discipline and complete a revised complaint and appeals process. She has not seen the final copy of the disciplinary actions. E. Munoz stated it will be presented. C. Mutchler inquired if the misconduct has been handled. E. Munoz stated the conduct has been addressed however, appeals and code of conduct continue to be addressed. S. Beltz stated there is no paper trail to support the actions. I. Hobbs inquired about the documentation by staff, series of events, flow of action, and the 2 plan for addressing the action. B. Sayles expressed that a paper trail would be beneficial, along with assistance from the city staff on disciplinary issues. Funding and Resource/Special Events • R. Irwin reported there are eight contestants for the Coastal Bend Senior Pageant. Information will be forthcoming regarding ticket sales. • Older American's Month Senior Day will be held Friday, June 7th at the C.C. Gym from 7:30 a.m. to 2:00 p.m. The wrist band cost is $3.00 to cover the expense for the food. There are approximately 150 reservations. LCSS members are encouraged to attend. • June 12th will be a Hurricane Preparedness Community Workshop at Oveal Williams Senior Center. • To date there has been no response from the senior centers regarding "Flag Day' celebrations. • Senior Community Services will be having a staff development day on June 191h. Meals will be served at the centers on that day and centers will close at 1:00 p.m. • The Cool Corpus Christi Fan Drive press conference was held May 28th at Lindale Senior Center. Dale Nelson, Chief Meteorologist from KRIS Communications, was the emcee for the event. The fans will be distributed June 24th. K. Mutchler stated Amigos Equipment, the Boy Scouts and churches all donated approximately 300 fans for distribution. E. Munoz thanked the Tuesday Night Dance Club for all of their efforts and support. • The Senior Companion Program will hold its Volunteer Recognition at Lindale Senior Center on Thursday,June 271H • All centers will be closed on July 41n • The next meeting for the LCSS will be Thursday,July 111h due to the holiday. • The Mayor's Council on Aging will host the Corpus Christi's Greatest Treasures Dinner at the American Bank Center on Thursday, July 18th. K. Mutchler read the cover letter to the sponsor packet. R. Irwin stated the nomination fee is$30.00. • Thursday,August 1st is the meeting for the LCSS at Oveal Williams Senior Center. • Saturday, August 101h will be a health fair at the American Bank Center. The public is invited to attend. • Friday, August 16th is the Face to Face Family & Friends Caregiver Festival at the American Bank Center from 8:00 a.m. to 3:00 p.m. The event is to educate, and assist those individuals and families caring for others. • Thursday, August 22nd through Friday August 23rd is the Nutrition Program and Senior Center Director's Summit to be held at the American Bank Center. Senior Community Services will host this training event. L. Oliver is the incoming Chairperson for TAAP, the Texas Association of Aging Programs. WellMed will be sponsoring the keynote speaker, Bob Blancato, President, Matz, Blancato and Associates. E. Munoz explained the speaker will be addressing the funding cuts due to sequestration and explore the avenues available for support. C. Mutchler inquired if the senior centers would be closed on those dates. She recommended at least closing on Thursday, August 22nd. K. Mutchler moved that the ticket cost for the Keynote Address luncheon be supplied for the LCSS members. R. Irwin seconded the motion. The motion passed unanimously. • K. Mutchler stated the recommendation from the subcommittee regarding the Direct Mail Co- op for Meals on Wheels should not be addressed at this time due to the deficit reflected for the first year of $13,000. It may be an option for next year. E. Munoz stated the proposal can be made available to the general membership. 3 ►Identify Items to be Placed on Next Agenda None ►Public Comment None ►Adjournment A motion was made to adjourn the meeting. The meeting was adjourned at 4:45 p.m. 4