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HomeMy WebLinkAboutMinutes Leadership Committee For Senior Services - 07/11/2013 Leadership Committee for Senior Services Meeting Minutes Northwest Senior Center Thursday,July 11, 2013 ► The Meeting was called to order at 3:45 p.m. by B. Sayles, Chairperson. ►Roll Call Roll call was conducted by I. Hobbs. Members present: B. Sayles, I. Hobbs, E. Savoy, H. Lopez, S. Beltz, R. Irwin, E. Flores, C. Mutchler, W. Hardeman and B. Rye. Members absent: K. Mutchler,A. Martinez, L. Hardeman, and Jose Gomez. ►Consider Committee member Attendance Issues • I. Hobbs stated L. Hardeman has been absent three times. L. Oliver advised the committee the City Secretary's office would be notified of the attendance. No-Approval of Minutes • Minutes from the June 6, 2013 meeting were distributed for review. I. Hobbs recommended revisions be made to the minutes. A motion was made by R. Irwin and seconded by E. Savoy to approve the minutes with revisions. The motion was unanimously approved. No-Old Business Update on Proposed LCSS Ordinance • L. Oliver reported E. Munoz met with Michael Morris, Director, Parks and Recreation Department for the City of Corpus Christi to review the ordinance. L. Oliver recommended the item be tabled until E. Munoz and staff can provide more information to the Program Operations Subcommittee regarding the issue. Item tabled. ►New Business FY 13 Title III Allocation • L. Oliver reported that the current FY13 fiscal year is from October 2012 — September 2013. A 10% reduction in the funding allocation occurred at the beginning of the FY13 fiscal year. An additional, 2% reduction was imposed in January of this year. The FY14 budget process has already begun. The first meeting will take place next week. Due to sequestration, staff has been informed by the Area Agency on Aging of the Coastal Bend that an additional 10% reduction will take place. These reductions will result in a reduced number of clients for the Home Delivered Meal Program, with a longer waiting list, along with a reduction in Benefits Counseling and the Congregate Meal Program at both the Senior Centers and Nutrition Sites. 1 ►LCSS Subcommittee Reports Program Evaluation • E. Savoy reported the response from the cards was very low. Only forty-seven cards were returned however, the responses were favorable. A request was made to enlarge the print on the cards for ease in reading. E. Salinas stated the response cards may be low due to changes in staff. New staff should review the cards with their members and encourage responses. W. Hardeman stated that recruiting for the senior centers and congregate meals could be done by the local ministers in the area and announcements should be made at area churches regarding the programs and services offered. E. Savoy suggested meeting with L. Oliver and staff to make changes to the response cards to reflect all of the services provided at the centers. Program Operations • I Hobbs reported she did not receive responses from the committee to the email she sent regarding the Strategic Plan, feedback, and goals. She did receive responses from the staff. She will resend the email again and reiterated the importance of the responses of the committee. She stated the committee needs to make a commitment to move on the items. The Strategic Plan needs to be utilized as a tool. Upon a general consensus by the committee, each goal will be assigned. After the process is complete the recommendations will be presented to the City Council to determine what resources, if any, are available for funding. B. Sayles stated the LCSS needs to make a commitment as a whole to complete this project. The importance of the evaluation is to obtain a base line consensus from the community regarding satisfaction. E. Salinas suggested providing the evaluation cards to the center members when they are participating in an activity to provide a better response for feedback. • L. Oliver suggested a Site Council Summit be planned for August 14, 2013. Several items can be discussed, including: completing the Standing Rules, role of the Site Council verses the center staff, a speaker to deal with difficult behavior. Breakout sessions specific to Site Councils and Special Events Committees. • B. Sayles inquired as to the percentage of discipline issues. L. Oliver responded overall three to five percent. However, for larger issues the percentage is lower. C. Mutchler stated a disciplinary issue was mentioned at a city council meeting she attended however, she did not have any knowledge of the issue. L. Oliver explained the Disciplinary Committee handles all of the disciplinary issues due to confidentiality. Funding and Resource/Special Events • B. Rye reported changes to the calendar. The senior trip scheduled for August has been postponed. The Fall Festival, usually sponsored by Reliant Energy, will not be held due to funding issues. • Katy Costello, the Ms. Coastal Bend Senior Pageant winner, will be competing on the state level. The pageant steering committee will sponsor her trip. • The Older Americans' Month Senior Day event was an overall good event. The subcommittee's suggestions for next year's event are: more volunteers, run on time, maybe a change of venue, 2 post large signage for directing participants, divide skill sets—teaching level and skilled gamers, however, all participants will get a point for participating. • R. Irwin reported on the Harvest Moon Ball Committee progress. The committee is searching for large sponsors this year. This year, in addition to the Silent Auction, there will be a small raffle for a limited number of items. Silent Auctions are not producing the same revenue as in the past and more emphasis needs to be put on purchasing tickets for raffle items such as baskets and gift certificates. • The Corpus Christi's Greatest Treasures Award Dinner will be held at the American Bank Center on Thursday, July 18, 2013. The tickets are $50.00 per person. Seven individuals have been nominated this year. Expected attendance is approximately 100. L. Oliver reported the event is sponsored by the Mayor's Council on Aging and is the only fund raising event held by the council. • A meeting will be held next Wednesday, at 2:00 p.m. at Garden Senior Center for the 2013 Holiday Dinner. ►SCS Division Program Updates General Highlights • L. Oliver reported TAAP is hosting the Senior Center & Nutrition Program Director's Summit 2013. The event will be held at the American Bank Center on August 22-23, 2013. Senior Community Services will provide information for those who wish to attend the summit or just the luncheon on August 22nd. The keynote speaker is Bob Blancato, Executive Director of the national Association of Nutrition and Aging Services Programs. He will share federal funding information. • L. Oliver stated the City Secretary's office advised the City Council appointed Laurel Garza for the Community at Large vacancy. However, they have attempted to contact her and have been unsuccessful thus far. If Ms. Garza does not respond prior to the next council meeting on Tuesday,July 16, 2013 the vacancy will be reposted. Senior Center Operations • L. Oliver reported on the progress with the construction project at Ethel Eyerly Senior Center. The concrete failed to pass inspection and required re-pouring. The project is back on track for the September deadline. • Bids have been obtained for the fire alarm systems at four centers. Two centers require new systems and two centers require upgrading their systems. • Funding has been obtained for repairs to the service drive at Lindale Senior Center and the project has started. The project should be completed within 30 days. • On Friday, August 16, 2013 all centers will be closed for the Family & Friends Caregiver Festival at the American Bank Center. • From July 25 —28, 2013 the City of Corpus Christi will be hosting the TAAF Games of Texas. The City is looking for volunteers. 3 Program Performance Review • L. Oliver gave the report due to the absence of C. Reschman, Nutrition Coordinator. C1 — Congregate Meals—68%of contract, 75%of contract year on June 30, 2013, 68,187; C2— Home Delivered Meals — 88% of contract, 54,541. This trend indicates the HDM program will need to be scaled back for the remainder of the contract year. Legal Services are currently at 338 Units. The projected target was 175 Units. The program has met its FY13 goal. • Harvest Moon Ball sponsored meals were 1,502 from October 2012 to June 2013. Money allocated utilized Lithia Dodge and St.John First Baptist Church sponsorships. • The May Senior Center activity totaled 8,881 contacts for all sites. L. Oliver noted a decrease in participation at the Ethel Eyerly Senior Center due to the temporary relocation of services to Waldron Road Baptist Church. ►Identify Items to be Placed on Next Agenda • Response from I. Hobbs—Strategic Goals/Issues—Strategic Plan • Proposed LCSS Ordinance • Fire Alarms ►Public Comment None ►Adjournment A motion was made by E. Savoy and seconded by R. Irwin to adjourn the meeting. The meeting was adjourned at 5:00 p.m. 4