Loading...
HomeMy WebLinkAboutMinutes Leadership Committee For Senior Services - 08/01/2013 Leadership Committee for Senior Services Meeting Minutes Oveal Williams Senior Center Thursday, August 1, 2013 ► The Meeting was called to order at 3:40 p.m. by B. Sayles, Chairperson. ►Roll Call Roll call was conducted by I. Hobbs. Members present: B. Sayles, I. Hobbs, E. Savoy, H. Lopez, S. Beltz, R. Irwin, E. Flores, W. Hardeman and B. Rye. Members absent: C. Mutchler, K. Mutchler,A. Martinez, L. Hardeman, and Jose Gomez. ►Consider Committee member Attendance Issues • I. Hobbs stated Jose Gomez has been absent three times. It was discussed that the committee send a letter. No-Approval of Minutes • Minutes from the July 11, 2013 meeting were distributed for review. A motion was made by E. Savoy and seconded by B. Rye to approve the minutes. The motion was unanimously approved. No-Old Business Update on Proposed LCSS Ordinance • E. Munoz advised that she and M. Morris, Director of Parks and Recreation, reviewed the ordinance protocol relative to the Harvest Moon Ball (HMB) Planning committee. Staff recommends that the HMB Planning committee be established as a fundraising committee under PALS. Thus, LCSS will be in compliance with the ordinance. Status on Fire Alarms for Senior Centers • Funding for the fire alarm systems has been approved. Two senior centers will require new installation and two will require system upgrades. ►New Business FY 14 Title III Allocation • The FY 14 RFP (Request for Proposal), for the continuation of the Elderly Nutrition Program (C1, C2, and BC), has been completed. The final allocations have not been finalized, pending review by the Council on Aging and approval from the Council of Governments. 1 ►LCSS Subcommittee Reports Program Evaluation • E. Savoy reported the response from the cards was very low. Only forty-seven cards were returned however, the responses were favorable. A request was made to enlarge the print on the cards for ease in reading. E. Salinas stated the response cards may be low due to changes in staff. New staff should review the cards with their members and encourage responses. W. Hardeman stated that recruiting for the senior centers and congregate meals could be done by the local ministers in the area and announcements should be made at area churches regarding the programs and services offered. E. Savoy suggested meeting with L. Oliver and staff to make changes to the response cards to reflect all of the services provided at the centers. Program Operations • I. Hobbs reported she did not receive responses from the committee to the email she sent regarding the Strategic Plan, feedback, and goals. She did receive responses from the staff. She will resend the email again and reiterated the importance of the responses of the committee. She stated the committee needs to make a commitment to move on the items. The Strategic Plan needs to be utilized as a tool. Upon a general consensus by the committee, each goal will be assigned. After the process is complete the recommendations will be presented to the City Council to determine what resources, if any, are available for funding. B. Sayles stated the LCSS needs to make a commitment as a whole to complete this project. The importance of the evaluation is to obtain a base line consensus from the community regarding satisfaction. E. Salinas suggested providing the evaluation cards to the center members when they are participating in an activity to provide a better response for feedback. • L. Oliver suggested a Site Council Summit be planned for August 14, 2013. Several items can be discussed, including: completing the Standing Rules, role of the Site Council verses the center staff, a speaker to deal with difficult behavior. Breakout sessions specific to Site Councils and Special Events Committees. • B. Sayles inquired as to the percentage of discipline issues. L. Oliver responded overall three to five percent. However, for larger issues the percentage is lower. C. Mutchler stated a disciplinary issue was mentioned at a city council meeting she attended; however, she did not have any knowledge of the issue. L. Oliver explained the LCSS Disciplinary Committee handles all of the disciplinary issues due to confidentiality. • L. Oliver announced that TX A & M will conduct a customer satisfaction survey starting in September and will end Mid December. They will then gather all feedback from the town hall meetings and comment cards and outline results. Funding and Resource/Special Events • B. Rye reported changes to the calendar. The senior trip scheduled for August has been postponed. The Fall Festival usually sponsored by Reliant Energy will not be held due to funding issues. • Katy Costello, the Ms. Coastal Bend Senior Pageant winner, will be competing at the Texas pageant. The pageant steering committee will sponsor her trip. 2 • The Older Americans' Month Senior Day event was successful. Recommendations for next year's event are: more volunteers'; run on time; consider a change of venue; post large signage for directing participants; divide skill sets (teaching level and skilled gamers.) • R. Irwin reported on the Harvest Moon Ball Committee progress. The committee is searching for large sponsors this year. In addition to the Silent Auction there will be a small raffle for a limited number of items. Silent Auctions are not producing the same revenue as in the past and more emphasis needs to be put on purchasing tickets for raffle items such as baskets and gift certificates. • A meeting will be held next Wednesday, at 2:00 p.m. at Garden Senior Center for the 2013 Holiday Dinner. ►SCS Division Program Updates General Highlights • L. Oliver reported TAAP is hosting the Senior Center & Nutrition Program Director's Summit 2013. The event will be held at the American Bank Center on August 22-23, 2013. LCSS members may attend the summit and/or the keynote luncheon on August 22 or 23rd. The keynote speaker is Bob Blancato, Executive Director of the National Association of Nutrition and Aging Services Programs. He will share sequestration impacts on federal funding. • L. Oliver reported that the City Council has appointed Laurel Garza for the Community at Large vacancy. Attempts to contact her have been unsuccessful thus far. If Ms. Garza does not respond prior to the next council meeting on Tuesday, July 16, 2013 the vacancy will be reposted. Ms. Munoz reminded everyone that T. Longino had previously been endorsed to fill the next available LCSS vacancy. Senior Center Operations • L. Oliver reported on the progress with the construction project at Ethel Eyerly Senior Center. The concrete failed to pass inspection and required re-pouring. The project is back on track for the October deadline. • Bids have been obtained for the fire alarm systems at four centers. Two centers require new systems and two centers require upgrading their systems. • Funding has been obtained for repairs to the service drive at Lindale Senior Center and the project has started. The project should be completed within 30 days. • On Friday, August 16, 2013 all centers will be closed for the Family & Friends Caregiver Festival at the American Bank Center. • From July 25 —28, 2013 the City of Corpus Christi will be hosting the TAAF Games of Texas. The City is recruiting volunteers. Program Performance Review • L. Oliver gave the report due to the absence of C. Reschman, Nutrition Coordinator. C1 — Congregate Meals— 68% of contract (68, 187 total units). C2— Home Delivered Meals—88% of contract (54,541 total units). This trend indicates the HDM program will need to be scaled back for the remainder of the contract year. Legal Services are currently at 338 Units. The projected target was 175 Units. The program has met its FY13 goal. 3 • Harvest Moon Ball sponsored meals were 1,502 units from October 2012 to June 2013. Additionally, donations from Lithia Dodge and St.John First Baptist Church were utilized. • The May Senior Center activity totaled 8,881 contacts for all sites. L. Oliver noted a decrease in participation at the Ethel Eyerly Senior Center due to the temporary relocation of services to Waldron Road Baptist Church. ►Identify Items to be Placed on Next Agenda • Response from I. Hobbs—Strategic Goals/Issues—Strategic Plan • Endorse new candidate to fill LCSS vacancy ►Public Comment None ►Adjournment A motion was made by E. Savoy and seconded by R. Irwin to adjourn the meeting. The meeting was adjourned at 5:00 p.m. 4