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HomeMy WebLinkAboutMinutes Leadership Committee For Senior Services - 01/09/2014 Leadership Committee for Senior Services Meeting Minutes Garden Senior Center Thursday,January 9, 2014 ► The Meeting was called to order at 3:50 p.m. by B. Sayles, Chairperson. ►Roll Call Roll call was conducted by S. Beltz. Members present: E. Savoy, S. Beltz, E. Flores,W. Hardeman, B. Rye, R. Irwin,A. Martinez,V. Salinas, and B. Sayles. Members absent: A. Cabral, H. Lopez, and L. Hardeman, and I. Hobbs. lo-Consider Committee Member Attendance Issues • E. Munoz reported a vacancy for committee member A. Cabral. Ms. Cabral has not attended a meeting since she was appointed and is not responding to notices or messages from Senior Community Services or the City Secretary's Office. We will initiate a request to the City Secretary's office for notice of attendance non-compliance. No-Approval of Minutes • Minutes from the November 7, 2013 meeting were distributed for review. There was no meeting in December, in lieu of the Holiday Dinner. A motion was made by E. Savoy and seconded by R. Irwin to approve the minutes. The motion was unanimously approved. No-Old Business Strategic Plan—Review of Subcommittee Assignments Funding and Resource/Special Events • B. Rye reported the subcommittee brainstormed during their meeting. The subcommittee noted that Facebook is being utilized and wants to consider how to increase the followers, likes, and publicizing events for each senior center. The subcommittee also discussed the possibility of utility bill inserts, taking into consideration the production costs vs. the availability of funds. Suggestions to include on a utility bill insert are information for the Meals on Wheels Program, free programming at the senior centers, Senior Day at the Park, and other special events. Another consideration might be information regarding Benefits Counseling and looping it into how to become a member at a senior center. • B. Rye added that the subcommittee is open to suggestions from the LCSS committee for any community partnership possibilities. She stated that options being considered for community partnerships are "adopt a committee," "adopt a senior," "adopt a senior center," partnering with pet stores and other retail sources. Ms. Rye stated that an action plan from the subcommittee will be forthcoming. 1 Program Operations • S. Beltz reported that she is surveying each senior center for their respective "welcoming" protocol. She added I. Hobbs is researching the availability, costs, and sizes for digital readers. Ms. Beltz reported that due to only two (2) subcommittee members being present, there were no other items to report. Program Evaluation • C. Reschman reported that the committee's focus is the monthly Senior Luncheon. She added that other types of events that are being considered are a "Tipsy Canvas" style evening dinner, to include a painting class. She added that a special invitation would be sent out for attracting new people. Ms. Reschman reported that another event suggested was a "Casino Night," to attract new members. She concluded that more brainstorming will be done to designate, plan, and create a special event. • E. Munoz reported that funds are available for these types of special events. She suggested that the subcommittee develop, recommend, and submit a budget with a proposal for the event, so that funds can be made available. E. Munoz also suggested that the subcommittee partner with other agencies such as YMCA and fitness centers to help make this type of event successful. ►New Business New LCSS Member Endorsement • E. Munoz reported that the City Secretary's office notified Senior Community Services that Margaret Fratila has taken a seat on another board. Angela Munselle-Woods was being contacted by the City Secretary's office for her recommendation of appointment. There will be additional Biographical Forms forthcoming from the City Secretary's office for vacancies. • Dr. Dan Jorgenson, Masters of Public Administration Program, Texas A&M Corpus Christi University presented the Texas A&M Student Senior Center Survey. Dr. Jorgenson stated the City of Corpus Christi Parks and Recreation Department had a need to examine the senior centers and the project provided a learning experience for the students. Areas that were included in the scope of the survey were Barriers to Participation, Suggestions for Improvement, Health/Social Outcomes, and Benchmarking Participants. The final conclusion and recommendations derived from the survey are: • Evaluating the hours of operation • Including additional activities that include activity/exercise and self- development • Deferred maintenance • Dr. Dan Jorgenson reported a Likert Scale was used for the survey with a scale of 1 — 5 from strongly disagree to strongly agree. The survey had a total of 298 respondents. There were eight (8) students assigned to the project, four (4) to the survey team and four (4) to the benchmarking team. Dr. Jorgenson reported that one (1) student was familiar with the senior centers due to having worked with the Parks and Recreation Department, one (1) had worked with city's Development Services, and the other six (6) were not familiar with Senior Community Services at all. 2 • L. Oliver reported the same presentation will be made at the February 25, 2014 City Council meeting. • E. Munoz asked for responses from Senior Community Services staff: • T. Rodriguez stated she agreed with deferred maintenance being an issue, due to the problems with the Northwest Senior Center and other senior center's roofs. • C. Reschman stated she was surprised at the findings for the age groupings and transportation issues. • E. Munoz reported that the general impression of the Texas A&M students with senior centers was their anxiety due to the generation gap but that they did enjoy the project after working with the members. • L. Oliver suggested that the committee take the survey as information and use it as a guide for working on the strategic plan. The subcommittees may use it as benchmarking for our current programming. ►LCSS Subcommittee Reports Funding and Resource/Special Events • B. Rye reported there are some changes to the calendar of events and those changes will be sent out to the committee via email. She added there will be a book drive coordinated by RSVP for the students of West, Texas that were affected by the explosion. This event is in celebration of Martin Luther King Day. • B. Rye reported that a monthly "Walk to be Well" will be held on the second Saturday of each month, beginning on Saturday,January 11, 2014. Senior Community Services will be hosting this first walk and Dr. Pradeiro will be the guest speaker. A goal of the monthly walk is to have a "spin-off" discussion at each senior center. Ms. Rye added the planned Senior Community Services trip for February will be rescheduled for March or April. There will also be a Chair Volleyball Invitational on Thursday, February 27, 2014 with final details to be announced by co- chairs, Deborah Henry and Evila Salinas. Additionally, there will be multiple Valentine's Day events at the different senior centers. • A preliminary Holiday Dinner report was that there were 250 plus attendees. The floor was then opened to comments: • H. Savoy reported the food was good and a super job was done. • W. Hardeman thought the Zumba dancers did a great job and were a positive influence on the event. The volunteer service was exceptional and he was very impressed. • V. Salinas stated he was very impressed by the event. • C. Reschman stated the door prizes that were donated were very good and she commended Patsy Matejek for the job she did in obtaining the door prizes. • B. Rye commended D. Henry and N. Chavera for the job put forth for the Holiday Dinner. • E. Munoz reported a total of$2810.00 will carry over and that the raffle baskets were a big hit. She added more raffle basket tickets could have been sold; however, we ran out of printed tickets. • B. Rye introduced the 2014 Holiday Dinner Co-Chairs, Tammy Rodriguez, Diana Bueno, and Sonia Garza. 3 Program Evaluation • H. Savoy reported that call backs will be conducted by V. Salinas and Mr. Salinas will report back next month. Program Operations • S. Beltz reported that there will be a Site Council Summit on Wednesday, February 26, 2014 at 2pm. The first choice of location will be Lindale Senior Center and the second choice will be Oveal Williams Senior Center. ►SCS Division Program Updates General Highlights • L. Oliver reported on the 2013 Center Activity Data Report. A copy was provided to the committee. The Ethel Eyerly Senior Center resumed operations at the senior center on December 18, 2013. L. Oliver provided a review of the center rentals at each facility and noted that the Northwest Senior Center had the most with ten (10) rentals. She added that rentals have an impact on revenue and reminded the committee of the need for revenue. • L. Oliver reported that the fire alarm system installations will be completed during the week of January 13, 2014. In February, the TRAPS/Texas Recreational Parks Society Conference will be held in Corpus Christi hosted by the City of Corpus Christi Parks and Recreation Department. Senior Center Operations • E. Munoz reported M. Morris is very pleased with the work that the committee has done on the Strategic Plan. She added that Mr. Morris has conveyed that same message to the City Manager. • E. Munoz reported that the Annual Report has been provided to M. Morris with key actions and items reported. A copy can be provided to each LCSS member as requested. • E. Munoz requested that committee members assist in directing individuals to the Corpus Christi Senior Community Services Facebook page. At this time, there are 286 likes for the page and Elena Flores was commended for developing the page background which includes the Corpus Christi Parks and Recreation Department logo. Ms. Munoz added that events, reminders, information, and photos are posted to the page. E. Munoz invited the committee to like the page and added that the page will be updated a minimum of twice weekly. • E. Munoz stated that demonstrations can be provided at the senior centers to aide members in liking the Facebook page. • E. Salinas reported there will be a cancer prevention presentation by lecturer and author, Ty Bollinger, at Lindale Senior Center on Thursday, February 6, 2014, 7pm-8:30pm. The presentation is free. Program Performance Review • C. Reschman reported that the Nutrition Program did meet the the DADS units of congregate and home delivered meals. She will have the report documents at the February meeting. 4 • C. Reschman stated that the Nutrition Education Service Center is very short staffed, due to illness, limited duty, and job vacancies. She added that interviews have been conducted for the vacant position of Kitchen Supervisor. • C. Reschman reported that the funding received from the Texas Agriculture Grant had a decrease due to funding formulas and that more agencies are vying for the grant; therefore, funds are allocated to more agencies. ►Identify Items to be Placed on Next Agenda • None. No-Public Comment • None. ►Adjournment A motion was made by B. Rye and seconded by R. Irwin to adjourn the meeting. The meeting was adjourned at 4:50 p.m. 5