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HomeMy WebLinkAboutMinutes Leadership Committee For Senior Services - 08/07/2014 Leadership Committee for Senior Services Meeting Minutes Northwest Senior Center Thursday, August 7, 2014 ► The Meeting was called to order at 3:30 p.m. by I. Hobbs, Chairperson. ►Roll Call Roll Call was conducted by E. Flores, Secretary. Members present: W. Hardeman, E. Flores, I. Hobbs, R. Irwin,A. Martinez,T. Garcia,A. Cabral,V. Salinas, D. Villagran,Anita Woolsey, and G. Bryant. Members absent: Juan Ayala, Hope Lopez, Eddie Savoy, and Angela Munselle-Woods. No-Approval of Minutes Minutes from the July 10, 2014 meeting were distributed for review. A motion was made by R. Irwin and seconded by G. Bryant to approve the minutes. The motion was unanimously approved. No-Old Business and Possible Action Ida Hobbs provided an overview of the motion passed during the July 2014 meeting to develop a resolution to the City Council to outline concerns and issues of importance to the senior centers to be drafted by the Operations Subcommittee. E. Munoz and I. Hobbs will work with the City Secretary's Office to draft the resolution and report back to the committee. A motion passed during the July 2014 meeting to amend the LCSS By-Laws to create an Ex-Officio member position for former member Breanna Rye. A copy of the current By-Laws was provided to members to review and make recommendations to E. Munoz by the September meeting. No-New Business and Possible Action Ida Hobbs welcomed the new members present. E. Munoz reported that the City Council reappointed the following members: A. Martinez, H. Lopez, I. Hobbs, A. Cabral and V. Salinas on July 29, 2014. Their term is through February 1, 2016. E. Flores provided an overview of Facebook "101" by explaining how to access and "Like" the Senior Community Services Facebook page. She will be polling the members at Ethel Eyerly Senior Center to obtain what the level of knowledge is regarding internet/social media usage. E. Flores reported that Breanna Rye with WellMed will donate prizes in an effort to get center members to "Like" the SCS Facebook page. E. Munoz, S. Garza and E. Flores have administrator access to the Facebook page events. E. Munoz and S. Garza post pictures and E. Flores updates the events. I. Hobbs indicated she would like to see "what will be" happening at SCS, as opposed to "what has" happened to encourage participation at future events. Ms. Munoz stated that we are making efforts to improve pre-event notifications. E. Munoz reported that H. Lara is working on the set up for the Park and Recreation RecPro system to include senior centers.The system allows for class and event registration and other features. E. Munoz introduced Rosie Garcia, Ms. Coastal Bend Senior. Ms. Garcia reported she will be a guest at the Ms. Texas Senior Pageant to be held in February of 2015 in Harlingen. Ms. Garcia invited the committee to the Crown Club dance being held at Lindale Senior Center on August 22, 2014. 1 E. Munoz provided an overview of the NISC Senior Center Accreditation Process. Each Senior Center is accredited, not the program, therefore the process would be approximately $2,000.00 for each center. There is no time limit or requirement for the number of centers to accredit. The process can be a cooperative effort of community stakeholders, center members, LCSS members and staff. I. Hobbs recommended that the process start with only one or two centers. E. Munoz advised the committee that Corpus Christi would be the first in South Texas to complete the process should the committee decide to proceed, and that accreditation increases the credibility when applying for funding sources, such as grants. E. Munoz questioned if the committee was ready to commit to the process. I. Hobbs questioned if the committee was ready to vote. R. Irwin moved to commit to the Senior Center Accreditation process. G. Bryant seconded the motion. The motion passed unanimously. I. Hobbs explained that she has prior experience with accreditation and would commit herself to the project. ►LCSS Subcommittee 21"Century Strategic Plan Reports&Subcommittee Reports Funding and Resource/Special Events— E. Flores provided a list of the upcoming events to be found on the SCS Calendar. Walk to be Well, Face to Face, Caregiver's Festival, Harvest Moon Ball and the Holiday Dinner. S. Garza reported on the progress for the 2014 Holiday Dinner. The theme is "Old Fashioned Christmas". E. Flores reported on the progress for the 2014 Harvest Moon Ball to be held in September. Silent Auction items are needed and R. Irwin will distribute the Silver Moons to be sold at the centers and has sponsorship packets going out. R. Irwin provided details on several events: Caregiver Conference and Senior Flu Shots. Program Evaluation - A. Martinez reported that 123 out of 124 comment cards were returned. Northwest Senior Center has reported that their meals are late, not hot and they need a custodian. C. Reschman reported the NESC had been working with the Recreation Centers to provide the meal service for the Summer Food Program for children at several meal sites through the City and initially delays were experienced due to vehicle issues and adjusting hours for staff. E. Munoz stated that the NESC generally produces approximately 900 meals per day and during the Summer Food Program the capacity increased to 1,800 meals per day. A. Martinez stated that E. Savoy was not in attendance and he had the information for the 21" Century Strategic Planning. E. Munoz recommended that the subcommittee reconvene at a later date to go over the material and update their v plans. Program Operations - I. Hobbs stated that the 21" Century Strategic Plan Workgroups need to stay on track. The three goals need to be finalized. Committees should do their research and put the goals in writing. Additional subcommittee meetings should be held to finish. The resolution to the City Council and the By-Laws revisions need to be completed. I. Hobbs will assist the Program Evaluation Subcommittee with the 21" Century Strategic goals. I. Hobbs will conduct an orientation for new members. No-SCS Division Program Updates General Highlights— E. Munoz introduced Patsy Matejek from the Northwest Site Council as one of the nominees for the CC Greatest Treasures awards. P. Matejek welcomed everyone to the center and provided details of the various activities and events held at the center. E. Munoz requested the staff introduce themselves to the committee members. Senior Center Operations- H. Lara provided report data from each center for activities, participation and center rentals for the month of July. H. Lara provided the repair and maintenance issues at the senior centers. He stated that an air conditioning unit at Oveal Williams needs to be replaced; Zavala Senior Center needs storm shutters replaced; Lindale Senior Center has sidewalks shifting that will need repairs; 1 Ethel Eyerly has plumbing issues. He also reported that vacant positions at the centers for Staff Assistants and Custodians have been filled and are currently posted. Program Performance Review - C. Reschman reported that we no longer have a waiting list for the Meals on Wheels program. She also reported that the program underwent a monitoring visit from the State of Texas. After the completion of the two day visit the program received a score of 96.88%. The Area Agency on Aging of the Coastal Bend performed monitoring visits at the various senior centers and reported no findings. The eight week Summer Food Program will end on Friday, August 8, 2014. C. Reschman explained to the committee what the Program Performance Report was and what correlation it has to grant funding. ►Identify Items to be Placed on next Agenda—Resolution to the City Council; By-Laws Revisions. ►Public Comment- None No-Adjournment The meeting adjourned at 4:50 p.m. 1