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HomeMy WebLinkAboutMinutes Leadership Committee For Senior Services - 11/06/2014 Leadership Committee for Senior Services (LCSS) Meeting Minutes Thursday, November 6, 2014 Ethel Eyerly Senior Center ►The Meeting was called to order by A. Martinez, Program Evaluation Subcommittee Chairperson, in the absence of Ms. I. Hobbs, Chairperson. ►Roll Call Group Roll Call was initiated by E. Munoz. Members present: E. Lopez, G. Bryant,J. Ayala, R. Irwin,T. Garcia, W. Hardeman,A. Martinez, E. Flores. Members absent: I. Hobbs,A. Munsell-Woods,V. Salinas, E. Savoy, D. Villagran,A. Woolsey,A. Cabral ►Approval of Minutes The minutes from the September 4, 2014 meeting had been mailed to LCSS members in the month of October 2014. The October meeting was cancelled due to a lack of a quorum. R. Irwin motioned to have the minutes approved. G. Bryant seconded the motion. The motion was approved unanimously. ►Old Business A. By-Law Revisions: Please see attached LCSS By-Law revisions. E. Munoz provided the following highlights of the bi-law revisions: elaborate on the purpose of the committee; changing of the Ex- Officio Member title to Affiliate Member; elimination of the duty of the chairperson to appoint a chair for special events;the certification of minutes to be recorded; addition of e-mail notifications to LCSS members 3 days prior to meetings; unless otherwise specified; changing the subcommittee name from Funding and Resources/Special Events to Development/Special Events and detailing their roles; adding Disciplinary Review Committee and defining their roles; Program Evaluations Subcommittee will be recommending outcomes measures. In addition, R. Irwin suggested the committee look into the use of electronic devices/conference phone calls as forms of communication/discussion, but not for voting. By- Law Revisions were reviewed and approved by the Program Operations committee. R. Irwin motioned to approve the by-law revisions and G. Bryant seconded.The motion was approved unanimously. B. The LCSS Retreat rescheduled date: The committee voted to hold the retreat on Saturday, February 7, 2015.The location is not yet determined.The luncheon will be from 12:00 pm—1:00 pm and the meeting from 1:00 pm-4:00 pm. G. Bryant motioned and J. Ayala seconded the motion. There was a unanimous vote after R. Irwin withdrew his original motion for rescheduling the meeting to January 2015. ►New Business Proposed Joint User Agreement: Senior Community Services (SCS) is exploring a partnership with Well- Med to expand Zavala Senior Center's current 19 hrs. to full time operations. SCS will continue to manage the 19 hr. Nutrition Program operations and WeIIMed will manage programming. This joint agreement is under review by the City's Legal Department. WeIIMed would fund the additional hours of operations and including state of the art physical equipment,two trainers, a facility manager, activity director and $75,000 in renovations.The initial reading will be Tuesday, December 9, 2014 and will be voted on for final approval on Tuesday, December 16, 2014. ►5 yr Business Plan The update was tabled for the January 2015 Meeting ►LCSS Subcommittee Session/Project Status A. Development&Special Events Subcommittee • The upcoming calendar events are: November 8th Walk to be Well at Cole Park, November 18th National Screening day. The center closures due to holidays or events are: November 27 &28, December 3 (centers close at 12:30 pm), 12, 24, 25, of 2014 and January 1, 2015 centers closed. • Strategic Planning work group reported that in order to enhance our Facebook/Social Media more "likes" and activity from seniors is needed; as well as, additional feedback. • In order to promote attendance, G. Bryant and H. Lopez conducted an outreach event at La Palmera Mall and HEB. B. Program Evaluation Subcommittee • Work group session-Comment Card Report, seniors had minor suggestions with no complaints. • The committee members were surveyed for possible name changes. Suggestions include: Activity, Community, Life-long, Extended Learning or Multi-Purpose Center. C. Program Operations Subcommittee • Work group session- E. Munoz provided an update on the progress of the Hospitality Ambassador Program. The hospitality/welcome packets were approved and ready for distribution. • The next phase is to recruit Ambassadors/Volunteers. Lindale is the only center that submitted prospective ambassadors. Possible incentives for Ambassadors could be helpful for recruitment. In addition,the November 8th training, didn't take place and will need to be rescheduled. Until a formal welcome committee is created,Ambassadors should be welcoming and courteous with new members. • There is currently a hold on producing new signage pending the name change status. • The group will meet to outline 2015 goals. ►SCS Division Program Updates • General Highlights: Ethel Eyerly Site Council President reported that they have had 70 to 110 seniors at monthly dances, as well as trips to the circus, movies, Hooks game, and Padre Island National sea shore. • Senior Center Operations: H. Lara reported from the Monthly Senior Center Data Report that Zavala had 547 participants, Northwest had 646, Broadmoor had 889, and Garden had 2008. Tree plantings took place at Northwest, Garden, Ethel Eyerly&Zavala. He also reported other center building issues i.e. weather/rain damage to roofs, newly installed equipment, and maintenance issues. Current vacancy updates are:four Senior Center Leads,four Building & Grounds, and five Staff Asst. We are exploring the possibility of Yoga and Tai Chi lessons in the future. • Program Performance Reviews: C. Reschman reported Program Performance data: grant year ended September 2014, Congregate Sites and Home Delivered Meals reached 100%goal, and Benefits Counseling goal was not met. C. Reschman announced her move to City Hall. Current vacancies are: Kitchen Supervisor and Outreach Worker. H. Lara announced temporary positions of S. Garza at City Hall and M. Medrano, Interim Supervisor at Greenwood. ►Items for Next Agenda • There were no new items for the agenda. Do-Public Comments • There were no public comments. ►Items for Next Agenda • The meeting was motioned to adjourn and seconded. The meeting adjourned at 4:30 pm.