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HomeMy WebLinkAboutMinutes Leadership Committee For Senior Services - 01/08/2015 Leadership Committee for Senior Services (LCSS) Meeting Minutes Thursday, January 8, 2015 Garden Senior Center ►The Meeting was called to order at 3:40 pm by I Hobbs, LCSS Chairperson. ►Roll Call Group Roll Call was initiated by E. Flores. Members present: G. Bryant, E. Flores, 1. Hobbs, R. Irwin, E. Lopez,V. Salinas, E. Savoy, D. Villagran,A. Woolsey. Members absent: J. Ayala,A. Cabral,T. Garcia,A. Munsell-Woods,W. Hardeman,A. Martinez. ►Approval of Minutes The minutes from the November 6, 2014 meeting were reviewed. R. Irwin moved to have the minutes approved. E. Flores seconded the motion. The motion was approved unanimously. ►Old Business A. By-Law Revisions: Article IV, section 5 was edited as follows: plan and conduct fundraising projects. B. Update on proposed Joint Use Agreement: Senior Community Services (SCS) is continuing negotiations with WeIIMed to expand Zavala Senior Center's current 19 hrs. to full time operations. This joint agreement would allow WeIIMed to fund the additional hours of operations, including state of the art physical fitness equipment, 3 staff, contracted instructors and $150,000 in renovations to the Joe Garza Recreation Center and Zavala Senior Centers. Negotiations are still under review by the Legal Department. A conference call and facility tour of a center in San Antonio are scheduled in the future. C. 5 Year Business Plan: The is a lengthy report, therefore, E. Munoz will e-mail the report to 1. Hobbs, and a summary of accomplishments will be provided to the committee members at the February meeting. Some of those highlights include: The establishment of 3 new Feed Based Programs to generate additional revenue, both Nutrition Program participants and senior attendance have grown, Meals on Wheels waiting list was eliminated, and new staff development/trainings are still underway. D. Election of officers: 1. Hobbs opened the floor for the nomination of 2015 officers. H. Savoy moved to re-elect 1. Hobbs as LCSS Chairperson. Mrs. Hobbs accepted the nomination. R. Irwin seconded the motion. The motion was unanimously approved. E. Lopez moved to nominate H. Savoy for Vice Chairperson. A. Woolsey seconded the motion. H. Savoy declined the nomination. H. Savoy moved to nominate R. Irwin as Vice Chairperson. R. Irwin accepted the nomination. M. Flores seconded the motion. The motion was unanimously approved. R. Irwin moved to nominate E. Flores as Secretary. E. Flores accepted the nomination. 1. Hobbs seconded the motion.The motion was unanimously approved. ►LCSS Subcommittee Session/Project Status A. Development&Special Events Subcommittee • Work group session -The Holiday Dinner was an overall success with some minor areas of needed improvement. The 2015 tentative date is December 10, 2015. E. Munoz suggested that the committee review whether they wanted to continue with this event, since the program serves 950 daily participants and this year's event served 250 participants. This event is a high level, labor intensive event and the committee may need to revisit whether to keep it or find another way to increase attendance. R. Irwin suggested starting earlier on the raffles or finding another donor to help with the cost. E. Flores agreed the committee should review this further and solicit senior center member feedback through surveys at the centers. • 1St Quarter Calendar • Pageant Contest Recruitments • Super Bowl party at Lindale on February 1St at 5:30 pm • LCSS Retreat was rescheduled to Thursday, February 5th at Ethel Eyerly from 12:30 pm - 4:30 pm • Walk To Be Well will be continued on an individual site basis • Site Council Orientation will be held at Zavala on Wednesday, February 18th • Chair Volleyball Tournament will be scheduled during the week of Spring Break • The status on the current work group goals will be reviewed at the February meeting. B. Program Evaluation Subcommittee • Comment Card Report-Out of the 92 senior responses, most seniors were happy with their services. There were a few suggestions, several follow up phone calls and no major complaints. • Work group session -The group believes the name: Community Center is a popular name for the name change. M. Medrano suggested Generation Stations. I. Hobbs suggested the committee bring back research data on most popular names in the Texas or another state for review. C. Program Operations Subcommittee • Work group session -There is still a hold on producing new signage pending the name change. • The Hospitality Ambassador Program is ready for implementation. Each supervisor will identify 3 potential Ambassadors to attend an orientation at Lindale on February 11th at 2 pm. A pilot program will be implemented at Lindale for two months and after its evaluation, it will be launched at other centers. • Accreditation - I. Hobbs stated that this process will be lengthy. It includes a 9 step process that both she and D. Villagran will be working on. The first two steps are to implement a self- assessment and then submit it to a peer review committee for evaluation. ►SCS Division Program Updates A. General Highlights: S. Garza introduced five new employees. She noted that the Building & Grounds position was still vacant. B. Senior Center Operations: E. Munoz reported renovations at various centers are still pending. As part of the long-term maintenance plan, some renovations have been completed while others are still on hold. Please remind members to contact their center supervisors then H. Lara, should they have any concerns. S. Garza reported that the 2014 Senior Center Activities reached 16,350 participants;there were 391 Congregate Meals delivered in December; and there were 11 rentals in December. C. Program Performance Reviews: C. Reschman reported that the NESC staff were successful with the Holiday Dinner and HEB Feast Sharing. Interviews will begin next week for the Kitchen Supervisor position. C. Reschman also announced that the Outreach Worker has been successful in helping to catch up with intake updates. SCS will be identifying funding to purchase a new truck for delivery due to the current maintenance issues on both delivery vehicles. ►Items for Next Agenda • There were no new items for the next agenda. ►Public Comments • There was no public comment. ►Adjournment • R. Irwin moved to adjourn the meeting. V. Salinas seconded the motion. The meeting adjourned at 4:45 pm.