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HomeMy WebLinkAboutMinutes Leadership Committee For Senior Services - 02/05/2015 - Retreat Leadership Committee for Senior Services (LCSS) Retreat Minutes Thursday, February 5, 2015 Ethel Eyerly Senior Center ►The Retreat was called to order 12:40 pm by I Hobbs, LCSS Chairperson. ►Roll Call Group Roll Call was initiated by 1. Hobbs. Members present: G. Bryant, E. Flores,W. Hardeman, 1. Hobbs, R. Irwin, E. Lopez,A. Martinez,V. Salinas, E. Savoy,A. Woolsey. Members absent: A. Cabral,T. Garcia, D. Villagran ►Approval of Minutes The minutes from the January 8, 2015 meeting were distributed for further review. ►SCS On the Move L. Oliver introduced B. Perrin as acting Assistant Director for Parks and Recreation to committee members. She also described her new role as Interim Superintendent for SCS. L. Oliver and H. Lara gave a brief SCS on the Move Presentation. In addition, the committee had a chance to meet the new and existing site managers, center supervisors and Kitchen Supervisor. The group worked together to overcome obstacles in a team building activity. ►Standing Committee Roles Overview L. Oliver reviewed the LCSS and subcommittees roles as per the by-laws. L. Oliver described the roles of the Development and Special Events committee. 1. Hobbs described the roles of the Program Operations subcommittee. H. Lara described the roles of the Program Evaluations subcommittee. L. Oliver also reviewed the roles of the Disciplinary Subcommittee. 1. Hobbs encouraged staff and committee members to breakout into new subcommittees work groups. She asked members to consider taking on a different role in their perspective workgroups to further develop leadership among members. Breakout Session: Standing Committee Chairperson Selections • Development&Special Events Subcommittee Chair: E. Flores • Program Evaluation Subcommittee Chair: E. Savoy • Program Operations: D. Villagran (tentative); if she declines; 1. Hobbs (alternate) ►SCS Five Year Business Plan Overview L. Oliver distributed the City of Corpus Christi Parks and Recreation Department/Senior Community Services 5 Year Business Plan to the committee members. L. Oliver reported on the tasks due for the 2015 year. She noted that some of the tasks tie to the roles of the LCSS. The tasks are as follows: • Research national models of excellence • Assess current operations and opportunities to evolve into new areas of focus (health, model; entrepreneurial model; etc.) • Train volunteer Senior Center Ambassadors. • Develop a recommendation on a Private pay System for the Home Delivered Meal Program to address demands for service as evidenced by the current Interest/Waiting List. • Expand community based support for sponsorship of the Meals on Wheels program through the Adopt a Meals on Wheels Client Campaign • Explore expanding hours of operation at Northwest Senior Center and transition to a Community Center • Secure a Client Data Management Software system for the Meals on Wheels Program. Expenditure: $7,000 for purchase of new system and $1,200 annual maintenance. • Replace current vehicle fleet to include two 3/4 ton cargo vans and a hot/cold food delivery. • Seek additional grant opportunities to expand the elderly nutrition program for breakfast/dinner or weekend meals. • Increase community awareness about senior hunger through the Adopt a Meals on Wheels Client Campaign by participating in the Meals on Wheels Association Community Champions Week/Month. • Produce public access TV show/ PSA's. • Explore a name change of facilities from Senior Centers to improve positive image of the program (i.e., Community Centers; Lifelong Learning Center, etc.) • Senior Center Membership Fee. • Develop an annual new senior center member enrollment initiative. • Complete self-assessment • Identify funding to conduct a community survey regarding senior centers (non-users vs. users) • Begin the implementation of the priority goals. • Explore Activity Director Certification for Senior Center Supervisors and Nutrition Site Managers. • Seek SafeSery Certification for essential Nutrition Program Staff. I. Hobbs noted that there should be comments added to the plan to explain why the committee may not be able complete some of these tasks by the due dates. She also mentioned that some of the completed tasks, i.e. the Hospitality Ambassador Program have been listed as completed, but are not yet being implemented. L. Oliver explained that since the programs planning portion was over, and the pilot program was about to be initiated,this would justify listing the task as completed. I. Hobbs advised members to consider the tasks their sub-committee was working on in 2014, and recommended they re- evaluate whether or not to change task they will be working on for 2015. I. Hobbs added that, if all subcommittees would agree,the name change assignment will go to the Program Operations committee, since they are already working on signage. There were no oppositions and all were in agreement. ►LCSS Strategic Plan Progress Workgroup Breakout Sessions I &II A. Program Operations- I. Hobbs stated the subcommittee would work on the following tasks: • Equipment inventory&identify wellness equipment needs by 5/2015 • Accreditation by 10/2015 • Name change/signage by 6/2015 • Research feasibility of partnering with local colleges, universities for interior facility updates by 6/2015 B. Program Evaluations- E. Savoy reported the subcommittee would continue the following tasks: • Research and solicit for field trips by 4/2015 • Schedule cooking, arts &crafts, and other classes for the community by 3/2015 • Work on specialized volunteer groups to meet program needs by 4/2015 C. Development&Special Events- E. Flores reported the subcommittee would continue the following tasks: • Implement marketing tool-enhance website/social media/internet by 12/12015 • Implement marketing tool to reach new members by promoting booth at different locations by 2/2016 • Implement marketing tool by promoting via media coverage i.e. Metro Leader by 2/2015 • Implement marketing tool to solicit volunteers through Meet and Greet sessions by 6/2015 ►Senior Center Accreditation Preliminary Implementation • I. Hobbs stated the process may require an Ad-hoc Committee. The LCSS members serving on this committee are D. Villagran and T. Garcia. She and L. Oliver will also work with other community partners,to include possibly a City Council Member in order to reach this goal by the fall. ►Action Item: LCSS Member Reappointments A. Members seeking reappointments: • Theresa J. Garcia • Adelfa Martinez • Willie R. Hardeman Sr. • Henry Edward Savoy • Maria Elena Flores • Robert Irwin • Ginger Bryant B. Members not seeking reappointment: • Juan Carlos Ayala • Angela Munsell-Woods E. Savoy motioned to endorse the recommendation of the following reappointments,A. Martinez seconded the motion. All were in favor. The motion was carried. ►Action Item: LCSS New Member Endorsements A. Endorsements for replacements as the Direct Service Agency representative (DSA) and Community at Large representative (CAL) were: • Gloria Gooding (DSA) • Christina Canales (CAL) R. Irwin motioned to endorse the recommendation of the following appointments, G. Bryant seconded the motion. All were in favor. The motion was carried ►Adjournment • The meeting adjourned at 4:00 pm.