Loading...
HomeMy WebLinkAboutMinutes Leadership Committee For Senior Services - 09/03/2015 Leadership Committee for Senior Services (LCSS) Meeting Minutes Thursday, September 3, 2015 Oveal Williams Senior Center ►The meeting was called to order at 3:39 pm by I Hobbs, LCSS Chairperson. ►Roll Call Roll Call was conducted by R. Irwin. Members present: G. Bryant,T. Garcia, I. Hobbs, R. Irwin, E. Lopez, V. Salinas, E. Savoy,A. Woolsey Members absent: A. Cabral, C. Canales, E. Flores, G. Gooding,W. Hardeman, D. Villagran R. Irwin reported attendance issues with A. Cabral. I. Hobbs requested the attendance record to be forwarded to the City Secretary for further action. I. Hobbs added the absences from D. Villagran had been excused due to work engagements. ►Approval of Minutes The August 6, 2015 meeting minutes were reviewed. E. Savoy made a motion to approve the meeting minutes, G. Bryant seconded the motion. All approved. None opposed. ► New Business A. Membership Vacancies- I. Hobbs clarified to the committee that there is only one vacancy are in the Community At Large category and only one application at this point. She added the City Secretary's office is submitting a Press Release to solicit more applicants. B. WeIIMed Joint Use Agreement Update- L. Oliver reported the WeIIMed Joint Use agreement has is set to be presented to City on Council on Tuesday, September 8, 2015 at 11:30am. This will be the 1St reading. WeIIMed Charitable Foundation will be sending representatives to be in attendance. LCSS Members are welcome to attend this meeting. This issue will be presented to City Council for two meetings, representatives from the WeIIMed Charitable Foundation will also be in attendance. L. Oliver extended the invitation to LCSS members to attend if possible. ► LCSS Subcommittee Session/Project Status Reports A. Development&Special Events- R. Irwin reported on subcommittee events: • September 23rd-25th-Coushatta Travel Club Trip • September 30th-Grandparents &Other Relatives Raising Children Conference • October 6th— Ethel Eyerly Workshop on Exploitation of Seniors • October 16th—Medicare Open Enrollment at Del Mar College • November 2nd-6th—National Memory Screening • December 101h—Winter Gala at AB Center 2p-5p($6/each or$5/each online registration) • December 24th-25th—Centers Closed • Strategic Plan for promoting senior centers- Promoting via service organizations, G. Bryant reported the subcommittee has met with the publisher of Metro Leader Corpus Christi Newspaper,while we didn't commit to buy an ad, Metro Leader did promote the Garden Senior Center Dance and free Zumba at Greenwood Senior Center in the September Subscription. G. Bryant also forwarded H. Lara's contact info in case they want to write a story on Senior Centers. • Social Media and Facebook. R. Irwin reported that the committee was promoting a social media campaign to bring up the amount of visits and Likes on Facebook through a promotional flyer to be emailed to the center supervisors. They can post them at their centers. R. Irwin also reported E. Flores and G. Gooding was working with the Hispanic Chamber of Commerce to promote as well. R. Irwin add that he has been trying to reach the VFW for scheduling presentations. B. Program Evaluations- E. Savoy reported the subcommittee discussed: • Comment Cards collected reflected 129 comments, all were positive. E. Savoy added the comment cards need to be printed in yellow for the next few months. H. Lara reported that this will be corrected. L. Oliver added that SCS staff will be instructed to post Comment Card Reports at each site to demonstrate transparency, as well as, reassure members that their comments are being reviewed. In addition, L. Oliver recommended LCSS Members should schedule presentations at each site once a year to explain the purpose of the Comment Cards. H. Savoy reported the subcommittee has continued to call back to solicit information about negative comments and most responses to the call back were positive. • Field trips and promoting to Baby Boomers. H. Lara reported Line Dancing classes are being scheduled in the evenings at Ethel Eyerly. Also,the Travel Club is invited the general public to take part in the Coushatta Trip. Registrations are available online. In addition, Scrap- booking,Arts and Crafts, Ballroom Dancing,Zumba and Boot-camp Classes are being planned for the upcoming months. C. Program Operations- I. Hobbs stated the subcommittee has been working on: • Evaluating equipment inventory was completed. The goal is to provide two pieces of wellness equipment for each, i.e. treadmill and incumbent bicycle. Five centers were needing one or more of these items. The Subcommittee will determine the order by priority and may involve soliciting. • Accreditation- I. Hobbs reported that we are now seeking Accreditation for four centers: Lindale, Greenwood, Ethel Eyerly, and Garden Senior Centers. The team leaders have met and are working to gather the information needed for the 9 standards. We have 3 years to become accredited, but the goal is to accomplish it in 1 year. • Resolution to City Council for Improvements- I Hobbs reported that we no longer be continuing the proposed resolution to the City Council. Because of the recent media coverage, it is apparent that City Council are aware of the conditions of senior centers and is working to improve them. • Partnering with local university- 1. Hobbs reported on the partnering with the local university for assistance with financial auditing. T. Garcia will working with the Business Department to assist Site Councils and Special Events Committees with their Treasury Audits. • Revision of the Special Events Committee Guidelines- 1. Hobbs reviewed the guidelines including revisions: redefined the purpose, clarified the term being served, and the order drafted. 1. Hobbs reported the Program Operations Committee recommended the revised guidelines be adopted by LCSS. R. Irwin made a motion to approve. G. Bryant seconded the motion. All in favor. None opposed. ► SCS Division program updates A. General Highlights- L. Oliver reported she will schedule a Summit to review the Revised Special Events Committee Guidelines to all Special Events Committees. Each group will be responsible for completing/submitting the packets to be reported at the next LCSS meeting. L. Oliver reported that we have awarded a grant from the Coastal Bend Community Foundation for $8,200 on September 16th to cover half the cost of the purchase of new freezer.The remaining funds will come from the PALS account. The Elderly Nutrition Program Grant will begin October 1, 2015. In addition, the City's budget is in the last stages in preparation for the new fiscal year, which will begin October 1, 2015. L. Oliver reported the division has been asked to prepare for a 1-3%decrease in funds that may be allocated with Street Maintenance fund. Also, the Texans Feeding Texans grant will be going to the Commissioners Court September 2015. L. Oliver reported that we have hired an Outreach worker who will be starting soon and Mariana Garcia has transferred to the Latchkey Division. B. Senior Center Operations- H. Lara reported participation at senior centers for the month of August have decreased by 793 units and rentals decreased by 5 rentals, due mostly to weather and A/C issues. Facility Maintenance is currently working on fixing the issues, and measures are being taken to accommodate members. Broadmoor and Northwest Nutrition Sites have received new computers. H. Lara reported a staffing update. There is currently 1- Nutrition Site Manager, 2 Staff Assistants, and 3 Building and Grounds positions available, but currently being filled by Temp staff. L. Oliver updated the committee on the status of situations with transients at Oveal Williams and Ethel Eyerly Senior Centers. C. Program Performance Reviews-C. Reschman will report at next meeting. ►Items for next Agenda None ►Public comments A compliment was made about Carla Garcia, Supervisor Substituting at the Lindale Senior Center. ►Adjournment • The meeting adjourned at 4:40 pm.