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HomeMy WebLinkAboutMinutes Leadership Committee For Senior Services - 10/01/2015 Leadership Committee for Senior Services (LCSS) Meeting Minutes Thursday, October 1, 2015 Garden Senior Center ►The meeting was called to order at 3:37 pm by I Hobbs, LCSS Chairperson. ►Roll Call Roll Call was conducted by E. Flores. Members present: G. Bryant, E. Flores,T. Garcia, G. Gooding,W. Hardeman, 1. Hobbs, R. Irwin, E. Lopez, E. Savoy, D. Villagran Members absent: C. Canales,V. Salinas A. Woolsey E. Flores reported attendance issues with C. Cabral. 1. Hobbs requested that the attendance record be forwarded to the City Secretary for further action. E. Savoy asked for the definition of an excused absence. L. Oliver read the definition for excused absences to be: personal,family illness and or death in the family, business related and other absences will be reviewed on a case by case situations,which was submitted to the committee no later than the meeting after the absence. L. De La Garza reported on responses from A. Woolsey and V. Salinas. R. Irwin made a motion to approve the excused absence requests E. Savoy seconded the motion. All approved. None opposed. ►Approval of Minutes The September 2, 2015 meeting minutes were reviewed. R. Irwin made a motion to approve the meeting minutes,T. Garcia seconded the motion. All approved. None opposed. I.Hobbs reported that the rest of the meeting will be taken out of order due L. Oliver's early departure. ► SCS Division program updates A. L. Oliver reported that October 1, 2015 was the beginning of the fiscal year for the Elderly Nutrition Program and the City Budget. 1. Hobbs and C. Reschman has accepted a grant from the Coastal Bend Community Foundation for$8,200 in September. These funds will be used to purchase a walk in freezer needed to store the number of frozen meals being prepared. B. WeIIMed Joint Use Agreement Update- L. Oliver also reported that the WeIIMed Joint Use Agreement was approved by City Council on October 5th. The first site scheduled for renovations is Joe Garza Recreation, followed by Zavala Senior Center. The plan is to have the renovations completed by mid to late December. At that time the meal service will take place at Joe Garza Recreation and all other activities will take place at Zavala Senior Center. C. General Highlights- L. Oliver also reported that as of September 301h other planned improvements had begun at various senior centers Le Northwest Senior Center roof, sheetrock, interior renovations, etc. She added that Lindale Senior Center has had AC problems in the office and small activity room and repairs have been on hold, since the units will need to be relocated in order to work on the roof. Ethel Eyerly Senior Center has just installed three units,which was part of a Community Development Grant. L. Oliver also reported that the division will be expanding to include two additional programs: Senior Companion Program (SCP) and Retired Senior Volunteer Program (RSVP). These two programs will continue to be housed at Heritage Park, Sidbury House. D. Program Performance Reviews- L. Oliver reported that C. Reschman has been out on Medical Leave and plans on returning at the end of October. The Kitchen Supervisor has resigned as of Friday, October 2nd. That position will be posted on the city website. E. Senior Center Operations- L. Oliver reported that the Broadmoor Senior Center Supervisor position was vacant and Carla Garcia,the Manager at Oveal Williams will be reassigned to that position. L. Oliver added that there will be a recap over the end of year data at the November Meeting. She also reported on the Medicare Open Enrollment Workshop which will take place on October 91h at the Del Mar Economic Development Center from 8-12p. Representatives from Medicare, Medicaid, as well as Benefits Counselors at the event to assist individuals with one on one counseling. She added that the Medicare Open Enrollment is from October 15— December 7. F. Membership Vacancies- 1. Hobbs reported that there are now two vacancy are in the Community At Large category and three application. She recommended the committee continue to solicit more applicants. ► New Business A. Membership Vacancies- I. Hobbs reported that there are now two vacancies in the Community At Large category and three applications. She recommended the committee continue to solicit more applicants. B. Nutrition Program Guidelines Presentation-J. Fields, RN Dietician for the Nutrition Program presented on the nutritional value requirements of the food prepared by the Home Delivered Meal Program. She stressed the importance of staying within the guidelines when preparing the menus for the health and well-being of the clients served. ► LCSS Subcommittee Session/Project Status Reports A. Development&Special Events- R. Irwin reported on subcommittee events: • October 16th—Medicare Open Enrollment at Del Mar Economic& Development Center • October 22nd-Special Event Committee Summit • November 2nd-6th—National Memory Screening • November 7th—National Walk for Memory(7:30 registration) • November 26-27th -Thanksgiving Holiday-Centers closed • December 101h—Winter Gala at AB Center 2-5p ($6/person, $5/person online or$10/couple) • December 24th-25th—Centers Closed • Social Media and Facebook- R. Irwin reported that the committee was promoting a social media campaign to bring up the amount of visits and Likes on Facebook through a promotional flyer which have been distributed to center supervisors. They have been posted at the centers. R. Irwin added that he has set presentations at the VFW and the American Legion to promote Senior Centers. E. Flores and E. Lopez has assisted with gathering information and added they may be available to assist with the presentations. • Strategic Plan for promoting senior centers- Promoting via service organizations, E Flores reported that G. Bryant has contacted the Veterans Association Dietician and Visitor's Bureau to distribute flyers. The Jazz Festival did not allow dissemination of literature, however G. Bryant is still working with local churches to promote the centers. In addition G. Gooding, E. Lopez have met and will be following up with L. Oliver to work out ideas for a Meet&Greet through the Hispanic Chamber of Commerce. B. Program Evaluations- E. Savoy reported the subcommittee discussed: • Comment Cards collected reflected 142 comments; all were positive. E. Savoy added the comment cards in the new yellow format seemed to be soliciting more feedback. • Field trips and promoting to Baber Boomers- E. Savoy reported that the Travel Club filled two buses for the Coushatta Trip. They are now planning a trip to Fredericksburg,TX. In addition, Scrap-booking,Arts and Crafts, Ballroom Dancing,Zumba and Boot-camp Classes are being planned for the upcoming months. C. Program Operations- D. Villagran stated the subcommittee has been working on: • Evaluating equipment inventory was completed. The goal is to provide two pieces of wellness equipment for each, i.e. treadmill and incumbent bicycle. This project is currently on hold pending proposal for sponsorship. • Accreditation- D. Villagran reported that subcommittee will be meeting with Team Leaders to review accreditation progress at City Hall on October 13th from 1-3p. • Name Change- D. Villagran reported the name change is currently on hold. • Partnering with local university- D. Villagran reported on the partnering with the local university for assistance with financial auditing is currently on hold pending additional information. • Special Events Committee Summit- D. Villagran reported that the Special Events Committee Summit will be scheduled for October 22nd to review current guidelines with the committee members. ►Items for next Agenda None ►Public comments None ►Adjournment • The meeting adjourned at 4:20 pm.