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HomeMy WebLinkAboutMinutes Leadership Committee For Senior Services - 08/02/20181 Leadership Committee for Senior Services (LCSS) Meeting Minutes Thursday, August 2, 2018 Ethel Eyerly Senior Center ►The meeting was called to order at 4:00 pm by D. Villagran, LCSS Vice Chairperson. ►Roll Call Roll Call was conducted by C. Rodriguez. Members present: G. Bryant, E. Flores, W. Hardeman, I. Garcia, K. Heslip, J. Meehleib, P. O’Brien, and D. Villagran Members absent: P. Lewis, M. Hansen(Excused), G. Berry(Resigned), E. Bell, K. Diggs(excused), and Dr. M. Zhao(Excused), T. Garcia(Excused) A. Introduce of New Members D. Villagran introduced newest members, John Meehleib. J. Meehleib shows interest in joining the program evaluation subcommittee. B. Absences Update Fiscal year for LCSS board starts in February through January. Attendance record has been sent to City Secretary for review due to absences from M. Zhao only attending one meeting this year and the resignation sent from G. Berry, leaving the committee with possibly 2 vacancies. Update to come at next month’s meeting. ►Approval of Minutes The meeting minutes for May 4th were approved by G. Bryant and seconded by I. Garcia. All were in favor, none opposed. ►New Business A. Department and Division Reorganization L. Oliver informed committee of a new division shift for Senior Community Services transition over to Program Services, under Henry Lara. The position for Program Manager for Program Services is currently conducting interviews to fill position prior to transition. L. Oliver would be transitioning over to a new division, Marketing, Communications & Grants overseeing a different set of staff. L. Oliver will still oversee the LCSS meetings and will now involve the Program Manager of Program Services to evaluate senior operations. Full transition is scheduled to take place by mid-September. B. City Budget Update L. Oliver refreshed committee of the initial proposal from April with the City Budget of the 6% cuts with possible closure of 1 site (Broadmoor), reducing full time site (Ethel Eyerly) from 40 hours to 19 hours and reducing of hours for Admin. support at full time sites from full time staff (40hours) to 2- part time staff (19 hours) per site. As of the last weeks workshop, council’s direction declared of no closures for any sites, no deduction of hours for full time staff and Ethel Eyerly to still be reduced to a 19-hour site. Council will make the final vote on Sept. 25th for final cuts. ►Old Business A. None ►LCSS Subcommittee Session/Project Status Report A. Special Events – G. Bryant reported Senior day in October with tentative date for the 5th, more details to come. W. Hardeman asked for possibility of Dollar Day for Seniors at the Texas Aquarium. Special Event s will do their research for more details. B. Program Evaluation – W. Hardeman informed members if constant reports flowing in from Broadmoor center from active member, T. C. Chadden. Mr. Chadden has requested to be contacted on several comment cards and the evaluation committee will reach out to him to 2 address his concerns. Other centers comment cards had concerns of possible allergies for some of the food items. C. Reschman assured that members with allergies may contact the Nutrition Education Service Center to discuss solutions. C. Program Operations – No report, subcommittee to report updates at next month’s meeting. D. Fund Development – No report, subcommittee to report updates at next month’s meeting. ►SCS Division program updates A. General highlights/Senior Center Ops – L. Oliver reported the great help from each custodial staff with driving the meal delivery trucks for center meal service as well as keeping up with cleanliness of 2 center facilities hiring freeze. L. Oliver also congratulated the center leads on the upkeep for HDM assessments & reassessments. With no outreach staff, center leads have had to fill the position by conducting a partial of the assessments. C. Reschman is currently conducting interviews for 2 part time outreach hires. Roofing has been repaired at the central kitchen next to target is the fixing of air conditioners once approved through the City Council. The Family and Friends Caregiver Festival will be on Friday, August 3rd from 8:00a-2:00pm. Center staff will be in attendance to help function run smoothly, leaving several centers for closure for the day. Northwest, Oveal Williams and Ethel Eyerly will remain open for the day. B. Nutrition Program – Summer Food Program coming to the end of the 8-week program for Summer Food. Program expanded to 21 sites which ends August 3, 2018. During 8-week program, NESC was also monitored by state and performance was scored at a 93.8 percent. A donation was also received of $501 from the Coastal Bend Association of Health Underwriters. C. Program performance reviews – No report, update to come at next month’s meeting. ►Items for next Agenda Department and Division Reorganization update ►Public comments None. ►Adjournment • The meeting adjourned at 4:47 pm.