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HomeMy WebLinkAboutMinutes Leadership Committee For Senior Services - 01/03/20191 Leadership Committee for Senior Services (LCSS) Meeting Minutes Thursday, January 3, 2019 Broadmoor Senior Center ►The meeting was called to order at 3:41 pm by D. Villagran, LCSS Chairperson. ►Roll Call Roll Call was conducted by T. Garcia. Members present: G. Bryant, E. Flores, W. Hardeman, D. Villagran, P. O’Brien, M. Hansen, K. Heslip, K. Diggs, P. Lewis, J. Meehleib T. Garcia, and Dr. M. Zhao - Members absent: E. Bell ►Approval of Minutes The meeting minutes for December 6th was approved by G. Bryant and seconded by W. Hardeman. All were in favor, none opposed. ►New Business A. Election of Officers D. Villagran announced the need to elect officers for 2019. The position for Chair Person, Vicechair Person and Secretary was offered to all committee members. P. O’Brien volunteered to take on the Chair Person position, J. Meehleib volunteered to take on the Vice Chair position and T. Garcia volunteered to continue the role as secretary. P. Lewis made a motion to confirm the new elected officers, M. Zhao seconded the motion. All were in favor, none opposed. B. Review of Biographical Form(s) to fill Vacancies/Reappointments D. Villagran reviewed the current 2 vacancies for community and informed all of 2 members who have reached term limits by February 2nd both in the community category. Also 2 members have sent in their resignation and will no longer be able to sit on the committee, effective by February 2019. Committee members are both in the Direct Agency category, E. Bell and K. Diggs. Reappointments were discussed and D. Villagran has agreed to be reappointed for her 3rd term. M. Hansen has agreed to be reappointed for her 2nd term. G. Bryant has agreed to be reappointed for her 3rd term. T. Garcia has agreed to be reappointed for her 3rd term. M. Zhao has agreed to be reappointed for her 2nd term. W. Hardeman and E. Flores have completed their 3rd term as of February 2, 2019 and can no longer be reappointed. L. Oliver informed all members that the motion will be submitted to the City Secretary’s office along with the attendance record for the official reappointment. C. LCSS 2018 Annual Report L. Oliver will submit the annual report in with the City Secretary’s office. The final report will then be sent to all committee members via email. D. Annual By-Law Review L. Oliver informed members of the need for review on the Advisory Board’s By-Law. An AdHoc committee of 2-3 persons will have to form together for review. G. Bryant, T. Garcia and P. O’Brien have all volunteered to review the By-Laws. C. Rodriguez will later send out a conference call meeting with volunteers and L. Oliver for review. E. Acknowledgment of Texas A&M students for Giving Tuesday Event J. Meehleib requested the recommendation to City Council for acknowledgement of the Giving Tuesday event held in November by Texas A&M CC Faculty and Staff. A request will be sent to the City Council to be added in the Agenda. T. Garcia made a motion for approval of request. J. Meehleib seconded the motion. All were in favor, none opposed. F. Online Availability of Center Lunch Menus L. Oliver informed members of the current special events calendar that is added to the Senior Center website. The request to have the center menu online has already been requested to be added with hopes to see the monthly menu calendar update by February 2019. ►Old Business A. None 2 ►LCSS Subcommittee Session/Project Status Report A. Special Events – G. Bryant updated members of the postponed Coushatta event until further notice. The Mardi Gras event is up for discussion for planning although the subcommittee requests that the Program Manager be available during the special events subcommittee meetings for better feedback on planning events through senior centers. A summer event for seniors is also in the possibility of works in the months of April or May. D. Villagran requested the return of the Harvest Moon Ball event. G. Bryant approved to have that discussion at the next month’s meeting with the subcommittee members. B. Program Evaluation – M. Hansen has reviewed several surveys with the subcommittee in creating one general survey that will generate an overall look for more than just center meal reviews. She shared the possibility of creating an annual survey with a step by step on completing for the members at the center. M. Hansen will send the reviewed surveys to staff to review and create a timeline of completion. C. Program Operations – P. O’Brien informed members of the hold that is still in effect on the Senior Center Accreditation due to the new roles of staff at centers. L. Oliver updated that the RFP request is also still on hold. D. Fund Development – L. Oliver reviewed the recent Subaru Share the Love event that ENP participated in for the second year. Ed Hicks Family dealership recently went under new management of the local Subaru dealership and L. Oliver reached out to dealership staff to participate in the delivery of meals which was held on December 14th. LCSS members, K. Diggs and E. Flores also joined in on delivering meals that day. An event at City Hall was held on December 18th where Share the Love event collateral was handed out by committee members G. Bryant and K. Diggs to help spread the word of the event. C. Rodriguez helped by drawing in persons with free popcorn. The Fill the Trunk event was held on December 22nd at the central kitchen for donations of lap blankets for the homebound clients on our program. The IT department worked together to receive 50+ blankets to be donated. A total of 70+ blankets were collected as well as monetary donations to make up for all other blankets needed. Subaru Share the Love event ended on January 2nd. The final report is due by January 17th. Update to come in the March meeting. Earnings in 2017 event helped repair kitchen equipment. ►SCS Division program updates A. Superintendent’s Report – L. Oliver shared the Be a Santa to a Senior event which received over 500 gifts to be donated to homebound clients on the Meals on Wheels program. D. Villagran and her company, Entrust Inc., helped to donated for Corpus Christi an Houston clients where they were provided various of home appliances and donated $5000 to our local meal contribution. ENP reviewed and chose 6 clients with the most need to award the home appliances donated. The Honor Veterans Now program started in mid-December. The program currently has 3 veteran clients on the program. B. Senior Center Ops – See attachment for review of general highlights and center operations provided by H. Lara during the meeting. C. Elderly Nutrition Program – L. Oliver updated on the H-E-B Feast of Sharing that was held on December 22nd. Up to one thousand meals were delivered to local homebound and/or disable clients with close to 80 volunteer teams to deliver out the meals. On Monday, January 07, 2019 the Texas Dept. of Agriculture will be monitoring at the central kitchen for the Texans Feeding Texans Grant. ►Items for next Agenda None. ►Public comments None. ►Adjournment • The meeting adjourned at 4:45 pm. 3 Attachment: 4