HomeMy WebLinkAboutMinutes Leadership Committee For Senior Services - 03/04/2004 410
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LEADERSHIP COMMITTEE FOR SENIOR SERVICES
Oveal Williams Senior Center— Martin Luther King Drive.
March 4, 2004
The Meeting was called to order at 3:03 p.m. by Roland Medrano, Chairperson.
Marion Ball, Secretary, conducted roll call and distributed the attendance roster for
the members to sign in.
CORRESPONDENCE
LCSS Members were introduced by Roland Medrano as follows: Donna Cisneros
(RSVP), Juan Del Bosque (SCP), Lou Trlica (Direct Service agency), Barbara
Deguzis (Community at large), Mr. Curtis Ford was also appointed as a new
member, however, he was absent due to illness. Elsa announced that we currently
have full representation on the committee. Elsa requested that the recognition
ceremony be tabled until the next meeting. The request was approved by general
consensus.
MINUTES
The meeting minutes for February 5, 2004 were unanimously approved with a
motion by Rex Amick seconded by Lucy Johnson.
COMMITTEE REPORTS
Program Evaluation — Marion Ball, Secretary
• Two new annual food surveys for the Home Delivered Meal program and the
Senior Centers have been completed. The committee then discussed the
proposed comment cards and agreed that they would provide more information
than the current comment cards. The Committee made a recommendation in
the form of a motion to replace the meal survey forms with the new Comment
Card. Marion stated that this topic is open for discussion. Roland asked if each
Senior Center member would receive a comment card. Larry advised that they
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wanted to create a user-friendly index sized comment card for members to fill
out. Rex stated that he did not feel like they could endorse the new system
until they have seen the revised format. Rex motioned that the new comment
card should be reviewed for approval at the next meeting. Ms. Trlica seconded
the motion, which was approved by a majority vote. Larry conducted a detailed
Power Point Presentation on the RSVP Survey results (please refer to the
attached survey summary).
Funding & Resource— Rex Amick, Treasurer
• Rex reported that he had briefly met with Elsa and Vivian to discuss roles and
responsibilities of the F & R Subcommittee. Rex provided an update on the
Holiday Dinner 2003 fund balance. In the budget summary, we currently have
a $2,000.00 deficit. He advised that the Committee would recommend options
for the 2004 budget (i.e., begin with a $2,000.00 deficit; request PALS funds to
offset the negative balance, or host another fundraising event). The 2003
budget funds for the Holiday Dinner were generated from the very successful
2003 Coronation Ball.
Special Events -There was no report on Special Events.
Program Operations —Alan Bligh, Vice Chairperson (absent)
• Lisa Oliver announced that there are openings on this sub-committee. The
committee established procedures for handling feedback or input from the
monthly site visits at the Senior Centers. Acknowledgments of the
opportunities for improvement (complaints) or observations should be made
within 5 business days of receiving notification. The program committee will
meet to review an action plan and assure formal follow up (i.e. written or
telephone response). The committee should allow adequate time to conduct
research and finalize fact-finding investigations. A formal response and tracking
form will be developed and introduced a the next regular meeting.
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• Program data review — Program data for the various programs, (Nutrition
Education Service Center, Senior Companion Program, Retired Senior Volunteer
Program, Senior Center operations) would be provided to the committee on a
monthly basis. Due to reporting deadlines, only the previous months data will
be available. Tom Smith announced that there is a temporary waiting list in
effect for new C2 Home Delivered Meal (HDM) referrals until unit levels recede
to C2 HDM contracted unit amounts (i.e., we are currently "over
serving"). There are exceptions based on individual need and Senior Center
participation.
• Senior Center Accreditation — Lisa Oliver provided a copy of the orientation
script for the National Senior Center Accreditation Program.
PROGRAM HIGHLIGHTS— Elsa Munoz, Superintendent
• Elsa reported that the Planning Commission hosted a public meeting last
month regarding the Community Development Block Grant proposals (funded
through HUD). They recommended the full funding request of $268,000 for
Senior Center improvements, which were more than the CDBG staff had
recommended. They had not recommended the Broadmoor Senior Center
expansion project, however, the Planning Commission members
recommended funding for the planning and design of the expansion proposal.
It was noted that Mr. Medrano had done an excellent job of advocating for
the senior center improvement proposal. Lisa also shared the poignant story
of Mr. Arsuaga, a Broadmoor Senior Center member. He shared a very
personal account of the significant role that senior centers play and credited
the center for"saving his life".
• Ward distributed the RSVP advisory committee report on project activities.
RSVP has two months left in their fiscal year. A total of 923 volunteers have
contributed service hours this year. This report outlined volunteer hours, total
hours, and active volunteer stations.
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Old BUSINESS
• LCSS Retreat — Thursday, April 1, 2004 (12:00p.m. — 5:00p.m.). Date and
time was confirmed. (See attached flyer).
• CDBG Proposal Update — Please refer to program highlights report.
• Distribute and Review of the 2004 SCS Annual Program Calendar - Elsa stated
that distribution was pending confirmation of dates/events from the senior
centers. This document will be updated on a regular basis. A copy will be
distributed at the LCSS retreat.
New BUSINESS
• 2004 Park & Recreation Department Bond Project Overviews, Elsa reviewed a
Power Point presentation highlighting department proposals for CDBG and
capital improvements projects. There was a brief review of 2004 Bond project
improvements. Copies are available by contacting the Senior Community
Services Office at 361-880-3150.
Announcements
• United Way Info line 2004 Directories are available by hard copy for $25.00 or
for $10.00 in CD format.
• Members are invited join us on the Progresso Recruitment and Recognition trip
on March 25, 2004.
• The Oveal Williams Senior Center hosted the "Challenge of the Ages"
intergenerational program. Activities included a Fish Fry hosted by the Site
Council. There were over 60 guests from a San Antonio Senior Center.
• The Texas Conference on Aging will be held on April 25 - 28 at the Omni
Bayfront Tower. Early bird registration will be held through March 24, 2004. An
Awards ceremony will be held on Tuesday evening aboard the Lexington.
Categories include: Outstanding Professional in Aging; Student Scholarship;
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Corporate Award; and Centenarian. You may nominate someone by visiting the
Texas Conference on Aging website at www.texasconferenceonaging.org.
• Connie Reschman is on a cross training assignment at the Oveal Williams
Senior Center and Misty Cuellar is cross training in Connie's position. There is
temporary staff person in Misty's position.
• The Garden Senior Center Site Council resumed their monthly dances on
February 20th. On the 19'" of March the Garden Site Council will celebrate their
3" anniversary with a dance. Members are invited.
• Nueces County of Department of Human Services has funds available for
persons 60 and over for minor home repairs. They can assist with a maximum
of $100.00. They can also provide a window air conditioner providing they have
a medical condition. They can also fund eyeglasses and utility bills. Contact
Roland Medrano for more information at 361-888-0828.
• Deborah Henry stated that the Greenwood site council hosted a pie contest and
Rex, Tom and Connie were judges. The seniors had a lot of fun and they were
awarded prize ribbons as follows: 1s` place - Lemon pie: 2nd place - Pecan pie
and 3" place - Sweet potato pie.
• Lindale will be hosting a Karaoke night on the first Wednesday of each month.
• Ethel Eyerly's Valentine's party was a success and they had 145 people in
attendance. In March they will be hosting St. Patrick's Day Corned beef and
Cabbage Supper from 4:00p.m. — 7:00p.m. Tickets are $4.00.
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