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Home My WebLink AboutMinutes Leadership Committee For Senior Services - 05/06/2004 V I LEADERSHIP COMMITTEE FOR SENIOR SERVICES Zavala Senior Center—510 Osage May 6, 2004 Roland Medrano called the meeting to order with Marion Ball distributing the sign in roster. CORRESPONDENCE Marion Ball noted that Curtis Ford stated that the attendance roster showed that Curtis Ford was absent in March when really he was in the hospital. Elsa stated that according to the by-laws the committee must vote on the member's request for an excused absence at the next meeting that the member attends. Mr. Curtis Ford's absence was excused by majority approval. MINUTES The meeting minutes for March were approved with a motion by Lou Trlica and seconded by Anna Gonzales. COMMITTEE REPORTS: ➢ Program Operations-Anna Gonzales reported in Alan Bligh's absence. • Anna stated that they are recruiting member for this sub-committee. A draft of the Member's Opinion/Suggestion form was distributed for the committee to review. This document will be used as a tool during the monthly site visits, to formally document complaints, comments, and/or findings. Committee member's agreed that the title of this form should be changed to be better reflecting the purpose and intent of the document. > Program Evaluation—Marion Ball • The group reviewed their goals and reviewed the draft of the comment card during their last meeting. • One short-term goal is to complete the comment card and have it approved and begin implementation. • A long-term goal is to complete the RSVP, SCP, SCS, and ENP surveys this year and to forward the results over to program operations sub-committee. W Marion Ball distributed a draft of the comment card for approval. • The unanimous approval for the comment card was initiated by Anna Gonzales and seconded by Helga Graham. SitFunding& Resource—Elsa Munoz reported in Rex Amick's absence U • It was suggested that the committee review, discuss, & determine the kind of budget information report format phase on key data they are interested in. • It was noted that the program funds are composed of several different budgets (ENP, Cl, C2, Center Rentals, etc.) Roland suggested that the committee should only get reports on fund raising special events (i.e. Coronation Ball, Holiday Dinner and other special events.) Apolonia Cantu motioned to accept the recommendations to review only fundraising reports. • Elsa stated that members could call Vivian Benavides, Management Aid at Page 1 of 4 V r 880-3155 for detailed information on any of the budget. • Marion Ball asked if there were any fund raising events coming up. • Elsa suggested that the Committee could consider hosting a second Coronation Ball. Lisa informed members that majority of the money for the Holiday Dinner came from proceeds generated through the Coronation Ball. • Lillian Narvaez suggested that we have a public casino night or some other kind of fundraiser. A Bingo night was also suggested, although it was noted that this type of event was quite labor intensive. Special Events-Helga Graham reported the following: • Helga suggested that all Senior Centers have a BINGO night with an entry fee of 2 cans of food that would be donated to the food bank. • Recruitment,Retention and Recognition Program(RSVP/SCP): 1. Helga stated that there should be more trips for non-gamblers such as going to San Antonio,Johnson City, or other area attractions. 2. The Coushatta trip will be leaving on May 17, 2004 and returning on May 19,2004. • Helga stated that she will be leaving for 3 months and Apolonia Cantu will serve as committee chairperson. ➢ Program data review—Larry Imhoff • The Senior Companion Program exceeded their contract numbers for the year; they generated 52 volunteer service years, the goal was 49. • The Retired Senior Volunteer Program Grant ended on March 31"and the new grant period began on April 1". RSVP volunteers generated 132,000 volunteer hours. • The year to date Elderly Nutrition program SCS Performance report summary was presented as follows: • Congregate- CI @ 52.92% of contract goals • Home Delivered Meals -C2 @ 54.57%of contract goals • Meals on Wheels-Title XX @ 41.51%of contract goals • Benefits counseling-Legal Services @ 54.04%of contract goals > PROGRAM HIGHLIGHTS—Elsa Munoz,Superintendent • Since we are exceeding service units for the Home Delivered Meal Program, we will maintain the freeze on new placements. We do extend special consideration for emergency cases and Senior Center members. There are currently 50 referrals on our waiting list. Richard Galvan, Outreach Worker has been very busy with reevaluations. People who are no longer eligible are offered support service through the Senior Center Supervisors. Helga asked how we determine when a person is not eligible,Elsa explained that a standard intake form is used to conduct an individual's nutritional health, degree of illness and incapacitates,disability,isolation, and support systems. 6 months. • The Title XX Meals on wheels program has not been sending the referrals for placement as contracted. Staff is researching budge cuts and outlining a plan of action. Page 2 of 4 r • City Council did not endorse the Broadmoor Senior Center CDBG Expansion proposal, however they did approve an additional $215.806 for senior center improvements. • The 2004 Bond Projects will be addressed at the City Council Meeting next week. • Calendar Update—May 14 we will be hosting the Texas Department of Health — Obesity Grant Visioning Workshop to solicit opinions and feedback on the obesity issue in South Texas and develop a community plan. • If anyone was interested in being a speaker or conducting a presentation at the National Conference On Aging let her know. • Sub-Committee membership update! • Program Operations • Anna Gonzales • Alan Bligh • Lou Trlica will visit the next meeting • Program Evaluation • Lucy Johnson • Donna Cisneros • Roland Medrano • Barbara Deguzis will visit the next meeting. • Funding&Resource • Rex Amick • Barbara Deguzis • Marion Ball will visit the next meeting • Curtis Ford will visit the next meeting • Special Events • Helga Graham • Curtis Ford • Juan Del Bosque • Apolonia Cantu • Lou Trlica • Marion Ball • Senior Center Updates—Lisa Oliver • Lisa stated that Senior Center Supervisors attended the Texas Conference on Aging held here last week. Lisa, Elsa, and Constance Todd conducted a power point presentation on Foundations for a 21°` century Senior Center. • May 9th — 15th is Senior Center Week. • On May 14 there will be a program wide picnic at the Ethel Eyerly Senior Center from 8:30am to 2:00pm, all other Senior Centers will be closed. • With the encouragement of Gracie Canales, Garden Senior Center Supervisor and Mr. J.T. Barnett a member at the Garden Senior Center entered a picture in the Older Americans Month photo contest and won 2"d place out of 108 contestants nation wide. They both went to Washington DC to receive the award. Page 3 of 4 Q V • • Coastal Bend Senior Fitness Day had about 500 people attend and over 40 exhibitors. • Retired Senior Volunteer Program—Ward Kirkpatrick • No report • Senior Companion Program-Larry Imhoff • Larry stated that the 2005 — 2008 Grant has been approved. City Council must approve the additional funds. • Staff attended the Texas Conference on Aging and the Volunteer Conference. • New Volunteer 40 hour pre service orientation training will be held in July. • Nutrition Education Service Center-Tom Smith • Tom's report was included in Elsa's Highlights. OLD BUSINESS > Roland stated that the Retreat that was held on April 1,2004 went very well. > Connie is currently serving as the Zavala Senior Center Supervisor in Norma Rodriguez's absence. NEW BUSINESS > Ms. Ola Tryon will be in Dallas May 14'" & 15th to attend the Ms Senior Texas pageant. The committee wishes her well. There being no further business,the meeting adjourned. Page 4 of 4