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HomeMy WebLinkAboutMinutes Leadership Committee For Senior Services - 04/12/2007 11110 *110 RECEIVED Leadership Committee for Senior Services Northwest Senior Center-9725 Up River Rd. FEB 1 0 2010 April 12, 2007 CITY SECRETARY'S OFFICE Kathy Harron, LCSS Vice Chairperson, called the meeting to order. Attendance: Please refer to attendance roster. Kathy Harron announced that she was out of town during the March meeting and is requesting to be excused. Guy Willimas made the motion to excuse Ms. Harron's absence which was seconded by Roland Medrano. The motion was unanimously approved. Elsa Munoz introduced Cindy Perez from Evercare as a guest and prospective LCSS member. She is interested in becoming a committee member and was invited by Barbara Deguzis, Ph.D. MINUTES Guy Williams made the motion to approve the March 2007 meeting minutes with a correction to the RSVP & SCP report noting " Christus Spohn" rather than, "Christian Spohn". The motion was seconded by Roland Medrano. The minutes were unanimously approved. COMMITTEE REPORTS 1. PROGRAM OPERATIONS — No report 2. PROGRAM EVALUATION A.) On March 6th Miltan Martiz conducted a site visit to Broadmoor Senior Center to follow up with the two individuals requesting a response on the comment cards. Their remarks were that the food was too spicy and the nutrition program should consider or remember that they as seniors have gastric and digestive problems. They asked for kitchen staff to please consider this when selecting the menu. They also complained that on the day before the visit the rice was not fully cooked and that the majority of the month the menu for February and March consisted of too much cabbage. They also complained that the fish is not crispy and that it is usually soft and soggy. They also asked if Broadmoor had been under consideration for a building expansion, and informed Ms. Martiz that Broadmoor Center membership has increased. They noted that individuals are often left with out a seat. They also informed Ms. Martiz that they hesitate in turning in the comment cards because they feel that they are not looked at or considered. Ms. Martiz informed them that the comment cards are reviewed and that they are able to inform the committee and staff about other issues not pertaining to the food. She informed members that eventually Broadmoor might be expanded, however, she advised that there are a lot of steps they must go through before enlarging the center. 3. FUNDING AND RESOURCE Marion Bali announced that the Financial Report has no changes from last month report. C\DOCUME—I\Mary.\LOCALS—t\Temp\XPgrpwise\min 4.12-01.doc , SCANNED 4. SPECIAL EVENTS A.) Barbara Deguzis, Ph.D. introduced Ms. Coastal Bend Senior 2007, Dolores Savage. Ms. Savage will be presenting the Coastal Bend Area throughout the year and in August will ccmpete in the State Senior Pageant in Plano, Texas. B.) May is Older American Month 2. The senior centers are hosting different activities at each site and are focusing on Healthy Living. They will conduct Diabetics Health Education presentations and Health Screening. 3. This years Senior Health and Fitness Day will be hosted at Roy Miller High School on May 30th. The theme is"Living for a Healthier Future". May is also Site Council Installation. Site Council will be focusing on leadership among the senior centers members. 4. Ms. Deguzis informed the committee that she is unable to continue as Chair for the Casino Night event due to her new job responsibilities. She asked for a volunteer to be responsible of this event. Ms. Oliver suggested to get started and commit to having in August before other organizations begin their fundraisers. Ms. Oliver reminded the committee of a recommendation made by a site council member at the Site Council Summit suggesting the LCSS have a raffle or drawing and volunteered her assistance. All funds raised would be applied towards the Holiday Dinner ticket fee. Ms. Oliver suggested for the Special Events committee schedule a meeting to discuss this further. Kathy Harron suggested having hosting Casino Night at a Senior Center or a different location minimizing the cost of the American Bank Center. The Special Events Committee will schedule a meeting to discuss this further. "STATE OF THE SENIOR CENTER" Shirley Faucett, Site Council Chairperson, provided an overview of activities and events scheduled at the Northwest Senior Center. ➢ December o Annual Christmas Tree Forest o They have an adopted school from Agua Dulce, 60 kids, visit to see Santa. o Tuloso-Midway School Band visited and played and sang Christmas songs. ➢ February o Valentine's Day Tuloso Midway School Band visited and played love songs. ➢ March o St. Patricks Day had a Table decoration contest > April o April 5th -The Agua Dulce kids visited for an Easter Egg Hunt. The site council hid 400 eggs, which allowed each child to receive 12 eggs each. They also provided them with lunch. o April 6th— Site Council sponsored an Easter Egg Hat and Basket Contest. SUPERINTENDENT'S REPORT Elsa Munoz will e-mail the Superintendent's report in lieu of time. C:IDOCUME-1\Maryi\LOCALS--I1TempUCPgrpwise\min 4-12-07.doc 2 ioso A. Program Highlights 1. Senior Centers Ms. Oliver reported that Each Senior Center has Site Council, which is the Leadership of the center. Each council member is elected for a 2-year term and is elected by their peers. This year we reduced the number of members for each site council. Initially it's based on 10% of each sites census. The Center Supervisor have performed presentation educating them about the role of the Site Council, making them aware of the responsibilities before they are elected office. The eligibility has also changed, site council membership, if you want to serve on the council you must be an active meal program member 60 years and older and eat a minimum of 3 times per month. Participate in a center program a minimum 5 times per month. They may be 50 years and older and participate in a center program 5 times per month. The installation will be on May 24th at Zavala Senior Center at 2 p.m., all LCSS members are invited. 2. RSVP & SCP The Senior Corps Recognition will be held on Aril 13th, Ms. Munoz asked members to attend and volunteer staff during the event. 3. NESC Elsa Munoz will e-mail the Nutrition report in lieu of time. NEW BUSINESS A. Revised 2007 LCSS Member Roster B. Review and Update LCSS Subcommittee List Elsa reviewed and roles of each subcommittee. a) Funding and Resources • Support Grant research and development efforts • Coordinate fundraising proposals ■ Allocation of fund requests Essentially the committee's responsibility is to assist in identifying additional funding opportunities outside the city and federal funding levels. Years ago the Funding and Resource Committee said in lieu of identifying grants. The Funding and Resources Chair has been involved with monitoring the revenues and expenditures coming in either by donations or by fundraisers. In addition they would also host an annual signature event to try to develop funds for Senior Community Services entire program; including the RSVP, SCP, the Nutrition Program, Senior Center Operations, and Special Events. All generated funds are placed into a different 501C3 entity, The Parks Arts Leisures and Seniors (P.A.L.S.) account. This is an umbrella account under the Parks and C:\D000ME-1\Mary)\LOCALS—I\Temp\XPgrpwise\min 4-12-07.doc 3 it V Recreation Department fundraising initiatives. Typically when the program has funds available and the Site Council asks for assistance to purchase new equipment for the center the city usually splits the cost 50/50. Example, Northwest Center recently approached Elsa about purchasing a new stove and the price was in excess of the funds they had available. Elsa will ask the Funding and Resources Committee if funds can be allocated to sponsor a 50 /50 split with the Site Council. The Treasure is automatically the Chairperson for this committee. b) Special Events • Provide support in coordinating and planning special events • Enhance public awareness of the division • Recognition of volunteers c) Program Operations • Identify priority issues concerning the senior citizens in our local community • Provide input on overall service delivery options • Participant issue resolutions • Actively encourage input from participants concerning program /activity preference The Program Operations Committee is involved in all aspects of program operations, schedules of operations at centers, the accreditation project, looking at attracting new members, and anything that has an impact on the operation of a specific program goes under review by the program operation committee. Example, if we notice that volunteers at a senior center are coming in later we could recommend a schedule change for that facility to provided services from 10 a.m. to 7 p.m. rather than 8 a.m. to 4 p.m. We should look at expanding program operations to evening or weekends to attract Boomers. We recently presented them a project with a cellular recycling program, sponsored by the National Council on Aging. The committee would review the specifics of the proposal and determine if we should indorse it and have it implemented program wide at all centers. The Vice Chairperson is automatically the Chairperson for this committee. d) Program Evaluations • Conduct an annual program evaluation for each section: RSVP, SCP, Senior Center Operations, and the Elderly Nutrition Program • Conduct periodic client satisfaction surveys RSVP and SCP have a requirement mandated through their funding entity, The Corporation for National Community Service to conduct an annual evaluation. Each year is different. They will either evaluate the volunteers or the volunteer stations. C:\DOCUME-1\Maryl\LOCALS-1\TempIXPgpwise\min 4-12-07doc 4 11111110 The committee reviewed the subcommittee listing and decided on the follow: A. Funding and Resource—Marion Ball, Chairperson * Mary Allen * Kathy Harron * Judy McNamara B. Special Events — Barbara Deguzis, Ph.D., Chairperson * Apolonia Cantu * Guy Williams * Cindi Perez C. Program Operations —Kathy Harron, Chairperson * Alan Bligh * Roland Medrano D. Program Evaluations—Miltan Martiz, Chairperson * Marion Ball * Donna Cisneros C. Review Federal Funding Updates - RSVP, SCP, ENP UNFINISHED BUSINESS Ms. Deguzis reminded the committee that all sub-committee meetings must also meet compliance with the policy and post a meeting agenda within 72 hours of a meeting. All agenda's and minutes must be kept on file. Sub-committee Chairperson's should forward the agenda to Laura Charo in the SCS Administration Office in City Hall for posting. She suggested all sub-committee schedule their meeting to fall on the same day of the week and month, just like the LOSS meeting is scheduled. Please discuss with your committee. Ms. Munoz asked for the chairperson of each committee to notify the SCS office for assistance in posting the agenda. LCSS MEMBER ANNOUNCEMENTS Deborah Henry advised that the SeniorNet Program is doing great. We have 6 —7 instructors and have a list of 40 —45 people waiting to start a class. Ms. Oliver announced that funds for the AniMeal Program are diminishing. If anyone has anyone that may be supportive of this program please advise them that either monitory donations or food donations will be appreciated. Leticia Ochoa will report further next month. There being no further business, the meeting was adjourned. C:\DOCUME—l\Mary!\LOCALS--1\Temp\XPgrpwise\min 4-12-07.doc 5