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HomeMy WebLinkAboutMinutes Leadership Committee For Senior Services - 07/12/2007 V Leadership Committee For Senior Services RECEIVED Museum of Science and History—Water Garden Room 1900 N. Chaparral St. FEB I 0 20IO July 12, 2007 CIN SECRETARY'S OFFICE Kathy Harron called the meeting to order. ATTENDANCE Roll Call was taken by Marion Ball. Please refer to the attendance roster as attached. Kathy Harron requested an excused absence for the June meeting. Judy McNamara made the motion to excuse Ms. Harron's absence and was seconded by Marion Ball. The motion was unanimously approved. Apolonia Cantu also requested an excused absence for the June meeting. Marion Ball made the motion to excuse Ms. Cantu and seconded by Judy McNamara. The motion was unanimously approved. MINUTES The minutes for the March 2007 meeting were reviewed and a motion for approval was made by Judy McNamara and seconded by Apolonia Cantu. The motion was unanimously approved. The minutes for the June 2007 meeting were reviewed and approved, (with amendments, as noted below)with a motion made by Donna Cisneros and seconded by Judy McNamara. I. Judy McNamara reported that Kathy Harron is recommending hosting a special event fundraiser. 2. Entertainment could be provided. COMMITTEE REPORTS PROGRAM OPERATIONS—No report PROGRAM EVALUATION Donna Cisneros reported that they received a total of nine comment cards. Seven surveys were rated excellent and two were rated fair. The committee will also be making recommendations for revisions to the comment cards. FUNDING AND RESOURCE Marion Ball reported the Financial Report for July. ➢ Casino Night- $501.48 Balance > Holiday Dinner- $1,389.19 Balance > Senior Pageant- $5,336.51 Balance ➢ Shred-A-Thon -$15.00 Balance SCANNED 1 1r N SPECIAL EVENTS Kathy Harron reviewed tentative plans regarding the LCSS Fundraiser and will be hosted at the Corpus Christi Country Club. The event will be"An Evening with Dr. Charles Clark, Sr." and the target audience for this event will be the medical community. The committee recommends selling 50 to 100 tickets at $100 per person with a projected cost of S5000. The Corpus Christi Medical Center Hospital Board has agreed to help promote the event and also sell tickets. Ms. Harron also reported that they will need high quality auction items. The committee's goal is to raise $5000 from this event to go towards the Holiday Dinner. Kathy Harron asked a committee member to recommend the name of a Corpus Christi Country Club member who would be willing to sponsor the event. Elsa Munoz clarified that any revenues raised through this fundraiser would be deposited in the PALS fund. The proceeds from fundraisers are not directed to a specific project because the funding supports all SCS Programs. She advised that the committee has considered funding items which were identified on a"Wish List" in February 2007. It was determined that fund raising revenues are to be allocated at the consensus of the entire committee upon consideration of staff recommended items. Ms. Munoz informed the committee that staff is gathering a wish list from all Senior Center staff; NESC staff RSVP and SCP staff to submit to the committee before the October event so that they can prioritize projects. PROGRAM HIGHLIGHTS Elsa Munoz reported that the City Council would be reviewing the FY 2008 Budget in the next couple of weeks. A PowerPoint Presentation was conducted by Ms. Munoz highlighting SCS budget cuts effective August 1, 2007. The presentation included impending changes in the hours of operation, decreasing number of meals served for CI (Senior Center Meals) and C2 (Home Delivered Meals). Center Rentals and overtime will be eliminated and staff will now have a flextime schedule. ➢ RSVP & SCP—Ms. Munoz announced that both programs were monitored by representatives from the Corporation for National and Community Service on June 13`" and 1411. They identified several issues as follows: 1. SCP will not meet VSY (Volunteer Service Year) contract goals. We were advised that because we are so behind we are at risk of relinquishing the contract. Staff shared planned strategies to meet the requirements to maintain the grant award. 2. Staff has submitted a request to voluntarily relinquish 10 VSY units which will change total units from 61 to 51 for FY 2008. 3. Ms. Munoz will be posting the Senior Companion Coordinator vacancy notification. 4. RSVP must strive to reduce senior center based volunteers. Staff is working diligently with Christus Spohn Hospitals and the Wellness Center to coordinate a recruitment drive. 2 r 5. Both programs are working to develop strategies and develop non- traditional volunteer opportunities to enhance our recruitment and marketing to baby boomers. ➢ NESC—Leticia Ochoa reports that there are 62 serving days left in this year's contract. 1. C 1 units are at 72% of contract 2. C2 units are at 77% of contract 3. Benefits Counseling produced 67.7 units last month 4. Title XX has exceeded the contract by 7002 units 5. Superior and Evercare have served 764 units Ms. Ochoa informed the committee that we are no longer funded to serve seconds at the centers. She is requesting committee approval to appoint a focus group to include herself and a senior center member to develop protocols to eliminate seconds and the ordering of extra meals by staff. The issue involves the over production of food which has lead to an increase in costs because we are preparing food that we are not getting reimbursed for. A motion was made by Judy McNamara and seconded by Guy Williams to establish a focus group to develop protocols for the nutrition program to eliminate this issue. The motion was unanimously approved. NEW BUSINESS Guy Williams announced that a Salsa Dance Class will be offered at the Greenwood Senior Center. The class will be lead by a Specialist Instructor and the class fees will be used to pay instructor at 60% of revenues and the SCS Division will receive 40% in fees. UNFINISHED BUSINESS With the consensus of the committee it was decided to have all sub-committee meetings one hour prior to the regular scheduled meeting with the exception of the Program Operations Sub- committee due to conflict of members who serve on two sub-committees. The Program Operations Subcommittee's meeting will be announced at a later date. ANNOUNCEMENTS PUBLIC COMMENTS Jack and Janie Gordy and Micaela Reyna provided public comments regarding the issue of serving of seconds at the senior center. Staff and committee members explained the state mandated requirement to eliminate reimbursement for any second servings at the senior centers. Local funding(City) does not support the cost of serving seconds; therefore, second servings will be phased out during the next three months. There being no further business, the meeting was adjourned at 5:00 p.m. 3