Loading...
HomeMy WebLinkAboutMinutes Leadership Committee For Senior Services - 08/02/2007 Leadership Committee For Senior Services RECEIVED Ethel Eyerly Senior Center 654 Graham FEB I 0 3010 August 2, 2007 CITY SECRETARY'S OFFICE Kathy Harron called the meeting to order. ATTENDANCE Roll Call was taken by Miltan Martiz. Please refer to the attendance roster as attached. Miltan Martiz requested an excused absence for the June and July meetings. Donna Cisneros made the motion to excuse Ms. Harron's absence and was seconded by Roland Medrano. The motion was unanimously approved. Roland Medrano also requested an excused absence for the June and July meetings. Guy Williams made the motion to excuse Mr. Medrano and seconded by Marion Ball. The motion was unanimously approved. MINUTES The minutes from the July meeting will be tabled for the September meeting. COMMITTEE REPORTS PROGRAM OPERATIONS—No Report. PROGRAM EVALUATION Miltan Martiz reported that they did not receive any comment cards for July. The committee will begin revamping the suggestion cards. Kathy Harron suggested that each center conduct a drawing as an incentive for members to submit the comment cards. The committee will also evaluate and recommend updates to the SCP and RSVP evaluation forms. FUNDING AND RESOURCE Marion Ball reviewed the Financial Report for July. ➢ Casino Night- $501.48 Balance ➢ Holiday Dinner- $1,389.19 Balance ➢ Senior Pageant- $700.00 Balance, after additional expenses used for staff to accompany Delores Savage to the State Pageant. ➢ Shred-A-Thon - $15.00 Balance SCANNED 1 S r SPECIAL EVENTS Kathy Harron reported an update on the upcoming fundraiser-- "An Evening with Dr. Charles Clark. Sr."She informed the committee that the tentative date is October 25,2007 and requested a formal approval for the date. Roland Medrano moved to accept the date and the motion was seconded by Judy McNamara. The motion was unanimously approved. Lisa Oliver informed the committee that the Country Club has previously allowed the use of the facility without a sponsored member and all that is needed is a deposit to hold the date. The proposed itinerary for this event is as follows: 7:00—7:20 p.m. Dr. Charles Clark, Sr. will speak 7:20—8:00 p.m. Dinner with dinner music 8:00— 10:00 p.m. Dance A Silent Auction Cash Bar Ms. Harron advised that the silent auction prizes should include high quality items. Guy Williams has graciously donated the preparation of a will and associated documents. The event will target the medical community as well as the legal community. She and Guy Williams will be working together to locate a band. Some suggestions include The Swing Rayz, Judge Lewis and David Crawford. Ms. Harron and Marion Ball will be working on selecting a menu. Ms. Harron then informed the committee that the most expensive menu was $42.00 per person. Ms. Harron stated the Doctors Regional Hospital, Bay Area Hospital, and the Heart Hospital will all assist with the publicity and advertisement for free. They will also assist in the distribution of invitations as well as ticket sales. The Hospital Auxiliary will also be selling the tickets at the front desk and gift shops. PROGRAM HIGHLIGHTS > Senior Centers-Lisa Oliver stated that the facility and parking lot improvements will begin in either late September or early October. Ethel Eyerly, Lindale, Greenwood, and Zavala centers are included on the project improvement schedule. She also advised the committee that August 1" is the beginning of a new city fiscal year and all changes to staff schedules and hours of operations have gone into effect. Ms. Oliver also informed the committee that the Lindale Senior Center Site Council has opted to no longer host the Tuesday night evening dance. They have moved their dance to the afternoon; therefore, Senior Community Services will continue the Tuesday evening dance as a regular center activity since this dance has been popular for over 20 years. The site council decision to discontinue the dance was due to lack of volunteers. The Lindale members are willing to volunteer only during the afternoon, (1-4 p.m.) dance. Ms. Oliver mentioned that the evening dance draws other members of the senior community. Several individuals have contacted her to offer their volunteer support in order to continue the dance. The dance has a$2.00 cover fee and pays 2 111110 V for itself. Profits from refreshment donations are approximately$15 —$20 per week. Marion Ball advised the committee that she received a letter from the Lindale Center Site Council President and asked if she could read the letter. It was the consensus of the committee to hear the letter. A copy of the letter is available upon request. Ms. Oliver shared with the committee that during the July 17th Tuesday night dance, both Elsa Munoz and Adelfa Hinojosa, Lindale Site Council Chairperson, were in agreement that they would work together to try to keep the evening dance active and made a joint announcement to that effect that evening. The following week the Lindale Site Council decided that they would no longer host the evening dance and did not confer with staff regarding their intentions to cancel the Tuesday Night dances. Ms. Oliver asked if the LCSS committee would be willing to endorse the dance as a sponsored fundraising activity. She mentioned that they would not need to fund the dance and that any revenue raised would go into the LCSS funds. After much discussion Roland Medrano made a motion to table the request for sponsoring the Tuesday Night dance and Miltan Martiz seconded. The motion was unanimously approved. ➢ RSVP—Ninfa Chavera announced that RSVP and SCP have scheduled a Recruitment, Retention and Recognition Bus Tour to Kinder, Louisiana from August 29th through August 31st. Rates are $65.00 for non-volunteers and $45.00 for RSVP/SCP members. ➢ SCP—Linda Ramirez announced that SCP will be conducting a 40 hour new volunteer companion training during the fall. ➢ NESC—Leticia Ochoa informed the committee that the monthly report data is not available until after the 10`h of each month. She will provide a report to them next month. She conducted a site visit to Ethel Eyerly and met one-to-one with several of the center members. The members shared good feedback. She will try to schedule two to three site visits per month. She also announced that she will be attending a MOWA(Meals on Wheels of Amercia)/Humana conference in Fort Worth, Texas at the end of the month. Ms. Ochoa announced that NESC staff have improved daily food production levels and are not preparing excess food. Staff will be drafting a new cancellation policy. "STATE OF THE SENIOR CENTER" Curtis Ford, Ethel Eyerly Senior Center Site Council President presented the following highlights: • January—A successful spaghetti dinner • February—Valentine's and 5 Wedding Anniversary Celebration o Crowing of the King and Queen 3 isof N • March— St. Patrick's Day Dance • April —Volunteer and Dance • May—Mother's Day Carnation giveaway • June—Father's Day Dinner and Dance • July—4 n of July Celebration / Party and Dance • August—Family Fun Day for members, friends, and family NEW BUSINESS - none UNFINISHED BUSINESS Guy Williams announced that the Salsa Dance Class at Greenwood Senior Center will begin on August 18`h. ANNOUNCEMENTS Roland Medrano reminded the members that 211 is the designated point of contact for anyone requesting evacuations due to the threat of Hurricane conditions. This number is not only for the elderly and disabled but also for those who have no financial ability to evacuate. PUBLIC COMMENTS There being no further business,the meeting was adjourned at 5:00 p.m. 4